To ensure that all research contracts entered into by the University meet all legal requirements on the University, are aligned with the University's basic commitment to the free pursuit of knowledge and that any potential academic consequences are assessed by the appropriate academic bodies.
All research contracts involving the use of University facilities
(1) All research contracts involving the use of University facilities are made with the University through the Office of Research.
(2) In cases where the contracting agency is both the initiator and main beneficiary of the contract, the agency normally pays all the costs, both direct and indirect, including the salaries of the researchers, on a pro rated basis if applicable. See Indirect Costs for Contract Research policy. The University is free to subsidize the costs of research when the research is judged to be of special significance, even if the idea for such research originated outside the University.
(3) In cases where salaries, or portions thereof, are paid under the contract, the payments are in the form of reimbursement to the University. See PROCEDURE FOR CONTRACT RESEARCH PROPOSALS (Note: the link to this Procedure is unavailable as it is currently under review).
(4) The project title and name of the contracting agency are published in appropriate University publications, such as the official publications of the Division of Marketing and Communications.
(5) The principal investigator informs all researchers - faculty members, research assistants, research associates, post-doctoral fellows, graduate students or others - of the conditions attached to the research contract in which it is proposed that they will be involved.
(6) Normally, the principal researcher retains the right to publish his/her work. The contracting agency may request and be granted a deferral of publication for a reasonable period of time if it is clearly justified by the nature of the work. Any exception to this provision will be subject to a formal review procedure between the University and the agency concerned.
(7) The timing of release to the public domain of a graduate thesis is at the student's discretion under existing University Regulations; however, the student must exercise his/her option when he/she joins the project if this is required by the terms of the contract.
(8) Access to raw data should not be limited by the contract, subject to the provision that publication may be deferred; that the principal researcher is responsible for the security of confidential data dealing with identifiable persons; and that data supplied by the contracting agency is the property of that agency which will have jurisdiction over disposal of it.
(9) The University may make exceptions to this policy as may from time to time be appropriate.