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Terms of reference

The Centre for Institutional Analysis and Planning (CIAP) is responsible for the collection, analysis and dissemination of information in support of academic planning and the development of units reporting to the Provost and Vice-President (Academic), together with other administrative areas that may be assisted by its expertise.

CIAP’s collection of information is governed by the need for meaningful quantitative measures of important features of the University’s environment and performance. In fulfillment of this need, it:

  • receives or gathers data on matters of strategic importance to the University, including enrolments and registrations, high school participation rates, faculty workloads, academic-unit expenditures, and research achievement and funding
  • translates these data into useful information
  • develops comparative data from institutions of similar size and composition
  • provides baseline statistical information and historical comparisons
  • conducts environment scans to advise the University about educational trends
  • serves as the University’s principal agent for surveys of students, staff and alumni

Analysis is guided by the need of the University to understand how it is employing its resources and can direct these resources towards institutional problems and opportunities. In this capacity, CIAP:

  • conducts special studies, both as requested by the administration and on its own initiative develops models, simulations, projections and forecasts
  • identifies the impact of policy alternatives and administrative decisions
  • acts as a resource for university committees

The dissemination of information is expressed in regular publications and special reports both for internal use and for submission to government agencies. The unit is responsible for:

  • preparing the Fact Book and Academic Unit Profiles
  • co-authoring other central reports as appropriate, including the annual research report
  • creating graphics and presentations to improve ease of comprehension
  • making information available on the CIAP web site, in printed publications and through seminars and workshops

Support for academic planning is provided by:

  • assisting the Vice-President (Academic) in the preparation of budgets
  • coordinating regular reviews of academic units and programs
  • developing agendas for the Academic Planning and Budget Committee
  • defining policy alternatives consistent with the information available
  • actively asking for responses to its reports in particulars that enable these reports to serve as catalysts for changing policies and procedures