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Step by Step

To ensure that your registration runs smoothly, and more importantly, in order for you to be actively engaged in your academic pursuits when lectures begin, we advise you to read carefully and follow the suggestions and registration instructions outlined below. It is in your best interest to have your registration finalized before lectures start. We recommend that you follow the steps described below:

Step 1: Organize your registration material
Step 2: Seek academic advice
Step 3: Select your courses

Step 4: Register by Memorial Self-Service
Step 5: Pay Your Fees

Step 1: Organize your registration material

You will need the following materials to register:

1. Current Memorial Calendar - available online, at the bookstore and Cashier's Office (St. John's), or the bookstore at Grenfell Campus at a cost of $5. (A university Calendar will be supplied free to students newly admitted to the university.)

2. Access to the Internet

In addition, you may need:

3. The Guide to First Year, available online, if you are a first-year student.

4. Information on Distance Education Courses from the Distance Education, Teaching and Learning Support (DELTS) website, for vital information regarding distance courses which are offered online..

5. Course Load Waiver - If you wish to register in more than the normal course load of 15 credit hours in any semester (or 6 credit hours in Intersession or Summer Session), and your academic program regulations do not require a course load of more than 15 credit hours, you will require the written permission of the dean/director of your faculty/school. In the case of Grenfell Campus, the permission of the Vice President is required. In most cases, the dean/director will be able to process the request him/herself. A signed Request for Waiver of Course Load form must be submitted to the Office of the Registrar before you will be permitted to register in all your courses. Once the Office of the Registrar has been notified of the required permission, you will be able to register for more than the normal course load.

6. Prerequisite/Co-requisite Waiver.

Step 2: Seek academic advice

The directory of advisors contains names, addresses and phone numbers of people willing to assist you with course selection.

If you are studying at Memorial for the first time and have not had an opportunity to meet with  a Memorial representative, you should contact the Academic Advising Centre in St. John's or the Office of the Registrar at Grenfell Campus to speak with an academic advisor. If you have had an opportunity to speak with an representative but have since changed your intended program of study or have questions regarding the courses that were recommended, it is wise to seek additional academic advice. Students are encouraged to seek advice well in advance of registration.

If you have attended Memorial in the past and have declared a major, contact your departmental advisor or the department head/co-ordinator of your major if you need advice on course selection. Consult the directory for campus addresses and telephone numbers. If you have not declared a major, or if you wish to change your academic program, contact the Academic Advising Centre in St. John's or the Office of the Registrar in Corner Brook..

Step 3: Select your courses

Following a review of these procedures and the university Calendar and after receiving course selection advice, your next step is to select your courses. A searchable list of course offerings is available at this site containing all undergraduate courses offered for the Spring Semester.

When selecting courses, you should be aware of these class schedule terms, which appear as column headings in the class schedules and which are defined below:
COURSE
SEC
CRN (Course Reference Number)
SLOT(S)
DAYS, BEG TIME, END TIME
ROOM
SCHD TYPE
ASSOC LAB/LEC SECT
ACCS
WAIT LIST
PRE CHK
RESV LFTD
ATTR
CRED HR
BILL HR
INSTRUCTOR

In addition to these headings, course sections may also have information regarding availability, cross-lists and reserved seating.

COURSE
Under this heading appears the course subject, course number and course title. The course subject is a three- or four- character abbreviation of the subject area.

SEC
Each section or offering of a course has a three-digit section number associated with it.

CRN (Course Reference Number)
Under this heading, each course will be identified by a five-digit course reference number that must be used when registering by Memorial Self-Service. This number has no inherent significance and may change for each course from semester to semester.

SLOT(S)
Most course sections have been assigned a specific time slot in which the class will meet. These are indicated on the class schedule as well as on the timetables.

Time slot 99 refers to a time slot different from normal. Course sections assigned this time slot are either offered through distance education or will meet at times determined by the academic unit. You should contact the academic unit for details before attempting to schedule any other course, since these classes often meet at irregular times and may pose scheduling problems.

The registration system will warn you if you have registered or wait-listed for a course that will cause a timetable clash. However, neither the system nor the academic unit can correct or prevent the clash, and the academic unit may not be able to help you. Therefore, planning a conflict-free schedule is a critical step in your registration procedure. Please check and re-check your course selections before attempting to register.

DAYS, BEG TIME, END TIME
The days of the week are abbreviated as:

M - Monday

F - Friday

T - Tuesday

S - Saturday

W - Wednesday

U - Sunday

R - Thursday

 


BEG TIME refers to the starting time of the course section following the 24-hour clock;
END TIME refers to the time the section finishes meeting.

ROOM
This refers to the building and room where the course section will meet. If you are unfamiliar with any of Memorial's building abbreviations, check out our list of codes.

SCHD TYPE (Schedule Type)
This column refers to the activity associated with the course section and will be one of the following:

 

LEC

Lecture

LAB

Laboratory

INT

Internship

WRK

Work Term

IND

Independent Study Course

SEM

Seminar

WWW

World Wide Web

STD

Studio

L&L

Both Lecture and Laboratory

D/E

Distance Education

SAL

Software Application Lab

HES

Honours Essay

CEX

Comprehensive Exam

ENS

Ensemble

CLI

Clinical

DST

Dissertation

C&L

Both Clinical and Laboratory

PSI

Personalized System of Instruction


  Distance Education Course Information Letters and notification of term tests and final exam dates, times and locations are available through the Distance Education menu in Memorial Self-Service. This information is not mailed to students. Students are advised to visit the Distance Education section of Memorial Self-Service immediately upon registration for essential course information, and periodically throughout the semester for information on exams.

Memorial has a learning management system, Desire2Learn, for all distance students and on-campus students who have registered for a course that will feature a web-based component. Increasingly, courses delivered on campus will supplement face-to-face teaching with web-based tools to share course notes, have discussion forums, etc. To access your course, visit the DELTS website, and click on the "Log On To Your Web Course" link. If you need help on campus to set up your account, you can visit the Commons in the QEll Library. If you need help off campus to set up your account, you can contact

DELTS Technical Support at 1 866 435 1396 (toll free). 

ASSOC LAB/LEC SECT (Associated Laboratory/Lecture Sections)
Course sections with schedule type, L&L - both lecture and laboratory, will have the laboratory and lecture combined. For example, Physics 1051, section 001 lists meeting times of 1300-1350 on M, T, and R and 0900-1100 on M where the two-hour time block refers to the laboratory.

However, some courses have associated laboratory sections which are listed separately. For example, Mathematics 2000 has two laboratory sections associated with it. For such courses you must register for the laboratory as well as the lecture section and you must do both during the same registration session. Otherwise you will be automatically dropped from the course.

Students at Grenfell Campus who wish to register in several laboratory courses and who have conflicting laboratories should consult with the Office of the Registrar at Grenfell Campus for assistance.

 

ACCS
This heading indicates whether the course is available for registration using Memorial Self-Service and how requests to drop and add the course will be accommodated. There are two columns under this heading; the first refers to the time period before the deactivation of wait lists; the second refers to the period after wait list are deactivated, April 25. The following table shows the possible values:

Code

Meaning

Y

Adding and dropping permitted using Memorial Self-Service

A

Adding permitted but not dropping using Memorial Self-Service

D

Dropping permitted but not adding using Memorial Self-Service

N

Neither adding nor dropping permitted using Memorial Self-Service. All registration is through course change form


If a course has an associated "D" or "N" entry then the academic unit concerned has direct control over adding the course. If you wish to register in such a course you must obtain the written permission of the head of the appropriate academic unit and of the instructor on a course change form. This form is available at the Office of the Registrar and here, as a downloadable pdf file. Once completed, it must be validated by the Office of the Registrar.

To avoid lineups and unnecessary paperwork, please use Memorial Self-Service whenever possible to drop courses.

WAIT LIST
This heading indicates whether you can wait-list a course section if the enrolment limit has been reached or if the course section is reserved. A "Y" under this heading indicates a wait list is available. "N" means no wait list is available. If a course is reserved and if reserves are to be lifted, a reserve wait list and a general wait list are maintained. Memorial Self-Service will inform you of your position on both wait lists when you try to add such courses before reserves are lifted. The following scenario illustrates how the wait list feature works:

You are a Biology major, trying to register for Chemistry 2440. Memorial Self-Service gives your reserve wait list position as number one and your general wait list position as number ten. Before reserves are lifted, you will become registered if one Biology major drops the course. After reserves are lifted on March 31, ten students must drop the course before you will become registered.


Up until you become registered in your maximum course load the registration system will permit you to be registered and wait-listed in a maximum of 21 credit hours. If you become registered in one course section, other wait-listed sections of that course will be dropped. Also, your wait lists will become inactive once you become registered in the maximum number of credit hours required by your program.

Some academic units have placed limits on the lengths of wait lists. Therefore, if a wait list for a particular course section is full, you will not be permitted to wait list for the course.

PRE CHK (Prerequisite/Co-requisite Check)
A "Y" value under this heading indicates that the department has requested that all prerequisites and/or co-requisites listed in the university Calendar be enforced.

A prerequisite course is a required course that must be completed before you begin classes in another course. For example, in order to register in Biology 1002, you are required to have first completed Biology 1001.

A co-requisite course is a required course that may be taken at the same time as another course. For example, the co-requisite for Nursing 1003 is Nursing 1004; therefore you must register for Nursing 1004 before you will be able to register for Nursing 1003 Similarly, if you drop Nursing 1004, Nursing 1003 will be automatically dropped from your schedule at the end of the registration session.

If you wish to register in a course for which a prerequisite or co-requisite exists, and if you do not meet the requirement, you may wish to contact the appropriate department head to request a waiver. You should do this before your assigned time of registration. Please note that any such waiver is valid only for one semester.

RESV LFTD (Reserved Seating Lifted)
Information under this heading relates specifically to course sections where priority in registration has been established by academic units. A "Y" value under this heading indicates that reserved seating for the course section will be lifted after the close of the registration system on March 31. For further information, refer to the Wait List and Reserved Seating sections of these procedures.

 

ATTR (Course Attribute)
This column may contain one or more of the following entries:

L

limited enrolment; students must confirm their registration either by attending at least one of the first three hours of lectures and the first meeting of any laboratory section for the course, or by notifying the department in writing within the first five working days of the semester. Students who do not confirm their registration may be dropped from the course automatically.

R

research/writing requirement of the Bachelor of Arts degree. The following research/writing courses are offered in the 2014 Spring Semester:
  • Classics 1200-001
  • Folklore 2100-001
  • History 1012-020; 1015-001
  • Philosophy 1000-001, 1200-001
Please refer to the course attribute column in the course offerings to check for changes to this list.Upon completion of the research/writing requirement you need not complete any other courses with this attribute (unless they are required to satisfy your major or minor) and indeed you should not, in order to maximize accessibility for other students.

Q

the quantitative reasoning and analysis requirement of the Grenfell Campus bachelors of arts, business administration, resource management and science degrees.

For a full explanation of the Grenfell Campus core requirements, including information about the breadth of knowledge requirement, click here.

W

writing; the literacy requirement of the Grenfell Campus bachelors of arts, business administration, resource management and science degrees.

For a full explanation of the Grenfell Campus core requirements, including information about the breadth of knowledge requirement, click here.

CRED HR
This column lists the credit hours associated with the course; for most courses this value will be 3 but some courses, such as Music 1118, have a credit hour value of 1.

BILL HR
This column indicates the hours assigned to a course for the purpose of tuition calculation. For most courses, the billing hour value will be the same as the credit hour value. However, there are exceptions, such as Math 102F which has a credit hour value of 0 and a billing hour value of 3. In cases where courses have been assigned a flat fee, such as co-operative work terms, N/A will appear in this column.

INSTRUCTOR
This heading refers to the instructor(s) assigned to teaching the course section, as of the time of publication. Check the course offerings at this site for the most up-to-date information or with individual academic units if instructors are not listed.

ADDITIONAL COURSE INFORMATION

AVAILABILITY
Some course sections will be available only to students in particular professional terms or with a particular classification. For example, ENGR 4723 section 001 has indicated
AVAILABLE TO: E4.
This means that this course section is available only to students in Engineering Academic Term 4. Check for Classification Codes (including Professional Term codes).

CROSS LIST
When two or more courses offered by different departments are equivalent, they are referred to as being cross-listed. Cross-listed courses are identified in the course offerings and in the university Calendar in departmental course description sections.

If you attempt to register for a course section that is cross-listed and the section is full, check the cross-listed course to see if space is available in that section. Cross-listed courses are taught in the same time slot and in the same room, by the same instructor.

RESERVED SEATING
Priority in registration in many courses will be given to students who meet specified programs of study, such as admission to a degree (including diploma and certificate) program, major and minor/concentration. This will be indicated on a line below the course listing. For example under COMP 2650 you may see:
RESERVED FOR: MAJOR BDIE BIOC BIOL etc.
This means that students who have declared majors in dietetics, or biochemistry, or biology, etc., will be given priority in registering for this course.

If you see
MAJOR: ANTH
MINOR: ENGL
the course will be reserved for students who have declared a major in anthropology and a minor in English.

If you see
DEGREE: BSH
MAJOR: PHYS
the course will be reserved for students pursuing a bachelor of science (honors) with a major in physics. Click here for possible reserve entries.

Please note that reserves may vary according to course section. You should check all sections of a course to determine if you are eligible to register for it. In addition, it may be that not all spaces have been reserved, which means that an attempt to register could be successful.

When you are satisfied that your planned schedule is complete and free of slot clashes, you are ready to register.

Step 4: Register by Memorial Self-Service

Most features of Memorial Self-Service are available Sunday to Friday, 5 a.m. to midnight Newfoundland time for most weeks of the year. Registration for the 2014 Spring Semester begins on March 24 and the system is are available for registration and changes to your registration until July 24, with the exception of April 25.

The Registration Help Line at 864-4445 is available to answer your registration questions Monday to Friday, from 9 a.m. to 5 p.m. until May 30; 9 a.m. to 4:30 p.m. beginning June 2, or you can e-mail reghelp@mun.ca for prompt assistance during these hours and next-day response if you e-mail after regular hours.

If you do not have web access for a prolonged time during the registration period, and cannot ask a trusted family member or friend to register on your behalf, an alternative mail-in registration is available. This Alternate Registration Form is available here as a pdf file, or in printed form from the Office of the Registrar. It is your responsibility to ensure the form is received at the Office of the Regiitrar, Memorial University of Newfoundland, St. John's, NL, Canada, A1C 5S7, by your assigned registration date, but in no case later than May 6.

Step 5: Pay your fees

Tuition fees and all other fees are due upon registration. This includes the fees for the upcoming semester, and any outstanding fees from previous semesters. Once you register for courses you are financially liable for them unless you drop them by the appropriate deadlines.

A. Tuition Fees

For a detailed listing of all financial regulations and fees, please see the Fees and Charges section of the current university Calendar. The fees and charges indicated herein are valid at the date of printing; however, you should note that they are subject to change.


B. Student Organization Fees

These fees are collected each semester by the university as a service to the student body. They are payable prior to, or at the time of, registration.

Other Fees

(i) The Works, recreation club fee

St. John's Campus - per semester

$55.96

St. John's Campus - per session $27.98

 

(ii) Late Registration Fee
You are permitted to register after your registration time subject to availability of courses and other conditions. However, the last day to register without incurring late registration fees is May 9 for 14-week Spring Semester courses and Intersession courses, and June 27 for Summer Session courses.
When applicable, the late registration fee of $20 will be charged. In certain circumstances, an additional fee of $10 may be charged for every day beyond the deadline that you register.

(iii) Late Payment Fee
The last day to pay for Spring Semester courses without incurring the late payment penalty is May 12. For courses which are added after May 12 you must pay within 48 hours to avoid a late payment charge.

B. Methods of Payment

Memorial University offers students a variety of payment methods, each described in detail below.

CASH/DEBIT CARD - Must be paid in person at the Cashier's Office in St. John's or the Bursar's Office in Corner Brook. Do not mail cash.

CHEQUE - may be mailed or delivered in person to the Cashier's Office in St. John's or Bursar's Office in Corner Brook, OR placed in the night deposit slot at the Cashier's Office in St. John's.

If you are using a cheque to pay fees you are strongly encouraged to mail it to avoid line-ups at the Cashier's and Bursar's offices. You may post-date the cheque to May 12.

CREDIT CARD - Moneris, Memorial's clearing house for credit card payments, charges a 1.95% convenience fee to those who use a MasterCard credit card to make payments on student accounts. As of December 31, 2013, MasterCard is the only credit card accepted for student account payments. Students continue to have a range of payment options, including online or telephone banking, payment by mail using cheque, money order, bank draft or wire transfer of funds, or payment in person by cash, cheque or debit card. For more information, please refer to the FAQ. You must use Memorial Self-Service. Ensure your payment is received by May 12. Because Memorial Self-Service uses state-of-the art encryption technology to ensure the security of your data you might experience difficulty using older browsers.

TELEPHONE or ONLINE BANKING - Customers of most major Canadian Chartered Banks who have access to the banks' telephone or online banking systems can pay their fees up to and including May 12 using this service. Further information on the use of this banking system can be obtained from your local branch.

TUITION VOUCHER - If you are receiving a tuition voucher, it must be presented at the Cashier's Office in St. John's or the Bursar's Office at Grenfell Campus by May 12, to avoid a late payment penalty. Any remaining fees not covered by the tuition voucher must also be paid by May 12.

STUDENT AID - In place since Fall 2012, important changes to the student loans disbursement process affect all students who have applied and been approved for funding. See the Provincial Department of Advanced Education and Skills Student Aid website for details.
Once your application for financial assistance has been assessed and approved for funding, you will be sent a Notice of Assessment and a Master Student Financial Assistance Agreement (MSFAA). You must complete and mail your MSFAA to the National Student Loan Service Centre (NSLSC) via a designated Canada Post outlet. Once the NSLSC has confirmed receipt of your MSFAA and has received Electronic Confirmation of Enrolment from Memorial, your financial assistance will be deposited to your bank account and/or sent directly to Memorial University to pay tuition fees. This one-time loan agreement is issued for the lifetime of your educational borrowing, provided any break in studies is not more than two years. There will no longer be an in-person pick-up and processing distribution process on campus.
If you do not want your fees deducted from your loan you must pay by one of the other methods by May 2. Please note that if you pay by another method after this date, your tuition will still be deducted from your loan and your other payment will be refunded.

If you are a student at Memorial University receiving a student loan from a province other than Newfoundland and Labrador, you can finalize necessary documents and pick up your loan at the University Centre, UC4018. Contact Cheryl Peckham at 709 864 3536 or 709 864 6168. Students from the United States who are interested in applying for U.S. Student Aid should contact Rhonda Byrne, International Student Coordinator at 709 864 6167, University Centre, UC4016. Students at the Grenfell Campus should contact Diane Johnson at 709 637 6249, Student Affairs, AS233.

Remember, students with outstanding fees after May 12 will be assessed a late payment penalty.

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