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Relevant Dates & Announcements

Relevant Dates for Undergraduate Registration and Enrolment Services

Important dates for:

Please refer as well to the University Diary for the Academic Year for a complete listing of academic dates and deadlines. 

The previous University Diary for the Academic Year 2013-2014 is also available.

Relevant Dates for Graduate Registration and Enrolment Services

Important dates for :

Please refer as well to the University Diary for the Academic Year for a complete listing of academic dates and deadlines. 

The University Diary for the Academic Year 2013-2014 is also available. 

 

Click on the headings below to see important registration announcements. 

Undergraduate Announcements

Change to Credit Card Payment Process - Moneris, Memorial's clearing house for credit card payments, charges a 1.95% convenience fee to those who use a MasterCard credit card to make payments on student accounts. Since December 31, 2013, MasterCard has been the only credit card accepted for student account payments.

Student Loans - In place since Fall 2012, important changes to the student loans disbursement process affect all students who have applied and been approved for funding. See the Provincial Department of Advanced Education and Skills Student Aid website for details. Once your application for financial assistance has been assessed and approved for funding, you will be sent a Notice of Assessment and a Master Student Financial Assistance Agreement (MSFAA). You must complete and mail your MSFAA to the National Student Loan Service Centre (NSLSC) via a designated Canada Post outlet. Once the NSLSC has confirmed receipt of your MSFAA and has received Electronic Confirmation of Enrolment from Memorial, your financial assistance will be deposited to your bank account and/or sent directly to Memorial University to pay tuition fees. This one-time loan agreement is issued for the lifetime of your educational borrowing, provided any break in studies is not more than two years.

There is longer an in-person pick-up and processing distribution process on campus.

If you do not want your fees deducted from your loan you must pay by one of the other methods at least 7 business days before the first day of lectures in the semester. Please note that if you pay by another method after this date, your tuition will still be deducted from your loan and your other payment will be refunded.

Remember, students with outstanding fees after the first day of lectures will be assessed a late payment penalty.

If you are a student at Memorial University receiving a student loan from a province other than Newfoundland and Labrador, you can finalize necessary documents and pick up your loan at the University Centre, UC 4018. Contact Cheryl Peckham, telephone number 709 864 3536 or 709 864 6168. Students from the United States who are interested in applying for U.S. Student Aid should contact the International Scholarships Co-ordinator at 709 864 7910, University Centre, UC 4016. Students at Grenfell Campus should contact Diane Johnson at 709 637 6249, Student Services, AS 233.

Instructions for Students and Procedures for the Conduct of Examinations - Students are required to show their Memorial photo identification cards in order to be permitted to write their final examinations.
Since Winter Semester 2012, a student registered in a distance course is required to present both a Memorial Campus Card ID and a piece of government-issued photo identification to invigilators prior to writing tests and examinations. It is the responsibility of the exam invigilator to determine if the likeness between the two pieces of ID is true. A student will not be permitted to write the exam if the invigilator does not find a match between both photos.
Distance students can obtain their Campus Cards by following the instructions at www.mun.ca/answers.

Information about instructions and procedures for the conduct of examinations is available here.

Single e-mail policy - Students must have an active @mun.ca e-mail account for communication with the Office of the Registrar. Permission to register (with your registration time) and enrolment verification documents, etc. will not be mailed and will only be sent to activated @mun.ca e-mail accounts.

To set up your @mun.ca e-mail account, go to my.mun.ca. Computing and Communications has information about how to set up your @mun e-mail account here. For more information about e-mail communication with students, click here.

Math Placement Test - As you register for Math 1MPT please make careful note of the particular room and time for your section. Use the Course Search feature in the Course Offerings to find out about MPT; information about MPT sections, rooms and times is available at the end of the Mathematics section of the Course Offerings.

Distance Education Information in Memorial Self-Service - Distance Education Course Information Letters and notifications of term test and final exam dates, times and locations are available through the Distance Education menu in Memorial Self-Service. This information is not mailed to students. You are advised to visit the Distance Education section of Memorial Self-Service immediately upon registration for essential course information, and periodically throughout the semester for information on exams.

Desire2Learn - Memorial has a learning management system, Desire2Learn, for all distance students and on-campus students who have registered for a course that will feature a web-based component. During the first week of the semester, each course outline will tell you if the course has a web component. Increasingly, courses delivered on campus will supplement face-to-face teaching with web-based tools to share course notes, have discussion forums, etc. To access your course, visit the DELTS website, click on the "Log On To Your Web Course" link. If you need help on campus to set up your account, you can visit the Commons in the QEll Library. If you need help off campus to set up your account, you can contact DELTS Technical Support at 1 866 435 1396 (toll free).

Orientation Registration - First-year students can register for Orientation when registering for academic courses. Registration for Orientation (ORTN 1000) is available to new students attending Memorial in St. John's. For more information please see the Answers website or contact 709 864 7461. First-year students attending the Grenfell Campus should register for ORTN 1000-061; questions can be directed to Student Services or call 709 637 6232.

Registration Procedures - These procedures are not available in printed form. The information is online, including a searchable listing of course offerings, sections and related course information, through Memorial Self-Service or here, the Office of the Registrar's Registration website.

Release of Final Grades - Printed grade reports are not mailed to students. Grades will be oficially released through Memorial Self-Service beginning at 5 p.m. five days after the end of exams each semester.  See Relevant Dates for the specific date each semester.

Graduate Announcements

Current Students
All current graduate students, regardless of whether they are registering for individual courses, will be automatically registered by the Office of the Registrar for the appropriate graduate registration, [SUBJECT] 9000-001. Students in the Faculty of Medicine will be registered for MED 9900-001.

New Students and Students Returning After Leaves of Absence
All new students and students returning after leaves of absence must initially register for the appropriate graduate registration after which they will be eligible to register for individual courses.

Visiting Research Students
Visiting research students must register for GRAD 9900 by means of a course change form, signed by the head of the academic unit and submitted to the School of Graduate Studies.

Change to Credit Card Payment Process
Moneris, Memorial's Clearing house for credit card payments, charges a 1.95% convenience fee to those who use a credit card to make payments on student accounts.  Since December 31, 2013, MasterCard has been the only credit card accepted for student account payments.

Single e-mail policy
Students must have an active @mun.ca e-mail account for communication with the Office of the Registrar. Permission to register (with your registration time) and enrolment verification documents, etc. will not be mailed and will only be sent to activated @mun.ca e-mail accounts.

To set up your @mun.ca e-mail account, go to my.mun.ca. Computing & Communications has information about how to set up your@mun e-mail here.  For more information about e-mail communication with students, click here.

Students are required to show their Memorial photo identification cards in order to be permitted to write their final examinations.
A student registered in a distance course is required to present both a Memorial Campus Card ID and a piece of government-issued photo identification to invigilators prior to writing tests and examinations. It is the responsibility of the exam invigilator to determine if the likeness between the two pieces of ID is true. A student will not be permitted to write the exam if the invigilator does not find a match between both photos.
Distance students can obtain their Campus Cards by following the instructions at www.mun.ca/answers.

Information about instructions and procedures for the conduct of examinations is available here.

Desire2Learn
Memorial has a learning management system, Desire2Learn, for all distance students and on-campus students who have registered for a course that will feature a web-based component. During the first week of the semester, each course outline will tell you if the course has a web component. Increasingly, courses delivered on campus will supplement face-to-face teaching with web-based tools to share course notes, have discussion forums, etc. To access your course, visit the DELTS website, click on the "Log On To Your Web Course" link. If you need help on campus to set up your account, you can visit the Commons in the QEll Library. If you need help off campus to set up your account, you can contact DELTS Technical Support at 1 866 435 1396 (toll free).

Distance Education Information In Memorial Self-Service
Distance Education Course Information Letters and notification of term tests and final exam dates, times and locations are available through the Distance Education menu in Memorial Self-Service This information is not mailed to students. You are advised to visit the Distance Education section of Memorial Self-Service immediately upon registration for essential course information, and periodically throughout the semester for information on exams.

Registration Procedures
These procedures are not available in printed form. The information is online, including a searchable listing of course offerings, sections and related course information, through Memorial Self-Service or here, the Office of the Registrar's Registration website.

Student Loans Distribution
In place since Fall 2012, important changes to the student loans disbursement process affect all students who have applied and been approved for funding. See the Provincial Department of Advanced Education and Skills Student Aid website for details. Once your application for financial assistance has been assessed and approved for funding, you will be sent a Notice of Assessment and a Master Student Financial Assistance Agreement (MSFAA). You must complete and mail your MSFAA to the National Student Loan Service Centre (NSLSC) via a designated Canada Post outlet. Once the NSLSC has confirmed receipt of your MSFAA and has received Electronic Confirmation of Enrolment from Memorial, your financial assistance will be deposited to your bank account and/or sent directly to Memorial University to pay tuition fees. This one-time loan agreement is issued for the lifetime of your educational borrowing, provided any break in studies is not more than two years.

There is no longer an in-person pick-up and processing distribution process on campus.

If you do not want your fees deducted from your loan you must pay by one of the other methods at least 7 business days before the first day of lectures in the semester. Please note that if you pay by another method after this date, your tuition will still be deducted from your loan and your other payment will be refunded.

Remember, students with outstanding fees after the first day of lectures will be assessed a late payment penalty.

If you are a student at Memorial University receiving a student loan from a province other than Newfoundland and Labrador, you can finalize necessary documents and pick up your loan at the University Centre, UC 4018. Contact Cheryl Peckham, telephone number 709 864 3536 or 709 864 6168. Students from the United States who are interested in applying for U.S. Student Aid should contact the International Scholarships Co-ordinator at 709 864 7910, University Centre, UC 4016. Students at Grenfell Campus should contact Diane Johnson at 709 637 6249, Student Services, AS 233.

Fee for Retroactive Withdrawal or Leave of Absence
Please note that a $25 fee will now be charged in cases where a retroactive withdrawal or leave of absence is granted.

Release of Final Grades
Printed grade reports are not mailed to students. Grades will be oficially released through Memorial Self-Service beginning at 5 p.m. five days after the end of exams each semester.  See Relevant Dates for the specific date each semester.

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