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PROCEDURE FOR MAINTENANCE OF UNIVERSITY-OWNED VEHICLES

  

1. Deans, Directors, Principal, and Department Heads will ensure that vehicle maintenance is performed within the University guidelines. Generally, minor maintenance will be done at the service stations authorized. Details regarding maintenance service are available from the Procurement Officer.

2. Under normal conditions when a vehicle is in the St. John's area, maintenance of the vehicle will be arranged through the office of the Procurement Officer. If the maintenance is required after normal business hours or if maintenance is of an emergency nature, the user department/grantee should arrange for the maintenance to be done and the Procurement Officer advised as soon as possible the next working day.

3. If maintenance is required when the vehicle is outside the St. John's area, and the usual maintenance service cannot be utilized, maintenance should be arranged and details recorded in the vehicle log book . If the maintenance required is not done at a garage where the credit card issued by the Procurement Officer may be used, the work may be paid for by cash or other credit card. All invoices for repairs/service must record the University vehicle number and license number. Before major maintenance/ repair work is done outside St. John's, the Procurement Officer should be contacted so that the problem may be discussed and a course of action determined.

 

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