Procedure for Receiving an Information Request
Approval Date: 2010-05-13
Effective Date: 2010-05-13
Responsible Unit: Information Access and Privacy Office
1. Employees determine whether an information request involves:
a. general information
b. personal information of an employee, student or other person
c. third party business information
If employees are unsure of the nature of the information request, they contact their supervisor or the Information Access and Privacy Protection (IAPP) Office for advice.
2. If the request is for general information, employees :
a. provide the requester with the information in accordance with unit procedures; or
b. assist the requester by suggesting other avenues to obtain the information (e.g. the university website, or referral to other appropriate university sources/units).
3. If the request is for personal information or third party business information, employees:
a. follow unit procedures with respect to release of information, or
b. consult with their supervisor, unit privacy officer, or the IAPP Office to determine what information, if any, can be released.