Procedure for Establishing Special Program Fees for Harlow
Approval Date: 2014-09-22
Effective Date: 2014-09-22
Responsible Unit: Department of Financial and Administrative Services
At least one month before the start of registration for the given semester, instructor(s) responsible for the Harlow program must make a written request to the applicable Associate Vice-President (Academic), through their respective Division/Department Head or Dean for approval of the program fee for each semester in which the program is offered.
Requests must include a detailed breakdown of all costs (i.e., theatre tickets and transportation for field trips) associated with the program fee.
Once approved, the recommendation is forwarded to the Associate Director, Financial and Administrative Services, and the Registrar's Office.
The Registrar's Office will associate the program fee with the applicable course on the Banner Student system, so that when the student registers for the course, the program fee will automatically be charged to the student's account.
The Department of Financial and Administrative Services will assign a detail code to the program fee on the Banner Student to ensure the revenue is recorded in the proper general ledger account.