Procedure for Declaring Restricted Articles as Surplus
1. Instruments which can produce X-rays or other ionizing radiation, or which contain nuclear sources, have restrictions on their disposal and may only be sold, traded, transferred, given away, scrapped, or otherwise disposed of with the written approval of the Radiation/Biosafety Control Officer, who is responsible for ensuring that applicable government and University regulations are followed. X-ray tubes or nuclear sources must be removed from the instruments prior to disposal and handled according to applicable provincial and federal regulations.
2. Items which contain hazardous or restricted articles (e.g., transformers containing oil might be contaminated with PCB’s) may only be sold, traded, transferred, given away, scrapped, or otherwise disposed of with the written approval of the University Safety Manager, who is responsible for ensuring that applicable government and university regulations are followed.
3. In compliance with the Ozone Depleting Substance Regulations applying to refrigeration, air conditioning, and fire extinguishing products, halon gas and fluorocarbon refrigerants must be removed from the equipment before disposal or otherwise sent to an outside contractor licensed to perform this service.
4. To ensure that confidential and other information stored in electronic format is protected, all computers, regardless of age or condition, must have authorized signature from an IT classified employee who has confirmed data removal before the equipment is released for sale, transfer, or any other method of disposal. Users should also be aware of potential violations of software agreements that could occur with the transfer of any software purchase by referring to Data Removal Policy for detailed instructions and options available for disposal or transfer of equipment and electronic media.