Procedure for Declaring Restricted Articles as Surplus

Approval Date: 2017-05-11

Effective Date: 2017-06-01

Responsible Unit: Office of the Chief Risk Officer

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Any Surplus Assets considered hazardous materials, i.e., chemicals, biological, lasers, radioisotopes, radiation generating devices, asbestos, or that may be contaminated with hazardous materials are classified as restricted articles for surplus.

This procedure applies to all hazardous materials items, equipment that has contained hazardous materials, or items that are known to or may be contaminated with hazardous materials. Appropriate decontamination and decommissioning is performed by the responsible Unit with oversight and assistance provided by Environmental Health and Safety, where required. See also Memorial University’s Health and Safety Management System, available here: http://www.mun.ca/health_safety/OHSMS/.

For surplus and disposal of weapons see the University’s Weapons policy. For disposal of controlled goods see the University’s Controlled Goods policy.

1.Instruments which can produce X-rays or other ionizing radiation, or which contain nuclear sources, have restrictions on their disposal and may only be sold, traded, transferred, given away, scrapped, or otherwise disposed of with the written approval of the Radiation/Biosafety Control Officer, who is responsible for ensuring that applicable government and University regulations are followed. X-ray tubes or nuclear sources must be removed from the instruments prior to disposal and handled according to applicable provincial and federal regulations.

2.Items which contain hazardous or restricted articles (e.g., transformers containing oil might be contaminated with PCB’s) may only be sold, traded, transferred, given away, scrapped, or otherwise disposed of with the written approval of the University Safety Manager, who is responsible for ensuring that applicable government and university regulations are followed.

3.In compliance with the Ozone Depleting Substance Regulations applying to refrigeration, air conditioning, and fire extinguishing products, halon gas and fluorocarbon refrigerants must be removed from the equipment before disposal or otherwise sent to an outside contractor licensed to perform this service.

4.To ensure that confidential and other information stored in electronic format is protected, all devices storing electronic data or licensed software, regardless of age or condition, cost of the device or licensed software, or type of lease, must comply with the Data Removal policy and its related procedures.

Policies using this procedure:

Contact

University Policies

230 Elizabeth Ave

St. John's, NL A1B 3X9 CANADA

Tel: (709) 864-2530

Fax: (709) 864-2552

becomestudent@mun.ca