PROCEDURE FOR IDENTIFICATION AND PRELIMINARY AUTHORIZATION OF CAPITAL PROJECTS

1. Major capital projects may be identified through a number of venues including but not restricted to:

1. The campus master planning process;
2. Special funding opportunities;
3. Research activities;
4. Departmental initiatives; and
5. Deferred maintenance programs.

2. A project will have a primary sponsor. Based on the nature of the project requirement, that sponsor could be:

1. The Campus Planning and Development Committee;
2. A member of the Senior Executive Committee;
3. A Dean, Director, Executive Director, or Principal; or
4. The Department of Facilities Management.

3. A project requirement may be identified at other levels such as a department head or primary researcher. In these instances, the requester will have to obtain sponsorship at the Dean, Director, or Senior Executive level.

4. The sponsor will be responsible for preparation and submission to the Senior Executive Committee of a Preliminary Capital Project Proposal Summary form. That submission will include:

1. Project description;
2. Justification for the project (citing safety, legislative, academic/program need, technical requirements, etc.);
3. Functional and/or technical outline of the project including the proposed space type, size, occupancy, and function;
4. Preliminary estimate prepared by Facilities Management that reflects the functional outline and documents the basis and assumptions under which the estimate has been prepared. Estimates will follow an approved template and include all aspects of the project including design, construction, equipment and projected operating costs. (Complete Preliminary Project Estimate form insert hyperlink); and
5. Funding proposal including the proposed funding source.

5. The Senior Executive Committee reviews the Capital Project Proposal Submission form for content and confirmation of academic and operational priorities and refers it to the Campus Planning and Development Committee.

6. The Campus Planning and Development Committee reviews the Capital Project Proposal, assigns an overall priority rating, adds as required to the planning priorities list, and forwards it to the Board of Regents for information purposes and identification of any related issues or comments. This assigned priority ranking will be communicated to the Senior Executive Committee and the sponsor.

7. An annual report is prepared by Facilities Management and submitted to the Senior Executive Committee to confirm the status of all Capital Project Proposals.