Why are Phone Directory updates now being done via the web
instead of paper forms?
In a word, speed. The paper-based
updating process used to take weeks to organize, send, edit, and
verify phone information. Moving this process to the web enables
Memorial departments to update their phone information in a few
minutes instead of a few weeks.
Will I still be able to get a print copy of the phone
Yes. An updated printable version of the phone is produced daily.
Once a department updates its phone information, those changes are
reflected immediately on the web-based phone directory. At the end of
every day, all of these changes get incorporated into a printable
How do I get a printed copy of the phone directory?
There are two ways of getting printed copies of the phone
- You can request a bound copy of the phone directory from
Printing Services by talking to your department's administrative
- Starting in the fall of 2005, you will be able to download a
printable copy of the phone directory as a .pdf file and then print
However, we would suggest that you order a copy via Printing Services
since the complete phone directory is approximately 100 printed pages
and printing on your local printer is likely to be more expensive in
terms of cost for ink or toner.
When can I get a printed copy of the phone directory?
Memorial departments are in the process of the updating their phone
directory information. We are currently aiming for the first printed
version of the phone directory using the new process to be released
during the Fall 2005 Semester.
This timeframe is intended to allow departments to accommodate
the logistical changes caused by the re-allocation of space in
response to the completion of the Inco Centre and the initial
deployment of VOIP telephones.
Why are phone directories no longer being printed and distributed for
The main purpose for Computing and Communications distributing the
printed directory was to deliver phone information to Memorial users.
In the past, paper was the primary means of getting this type of
information to Memorial users. Advancements in technology now allow
us to deliver the same information faster and with more search
features via the web. We see the web as becoming the primary delivery
medium for this type of information. The web allows us to deliver
accurate information faster and with more options for searches and
customizing information presentation.
However, we realize that paper still is important for a variety of
reasons. There are situations where you will not be able to easily
use a web browser to access phone information. That's why we will
ensure that paper copies are available to Memorial users as
Will the new printed phone directories be the same as the old
printed phone directories?
The information in the new printed phone directories will be very
similar to the existing phone directory with a few exceptions:
- Home phone numbers for faculty and staff will no longer be
available via the printed directory until Memorial can develop an
appropriate procedure to comply with federal and provincial privacy
legislation pertaining to the storage and dissemination of personal
- Departmental phone information will be indented in a slightly
- The new paper copies will be printed on white paper instead of
colored paper. This is to reduce cost and make the phone directory
easier to recycle.