Rental Rates and Associated Fees
All rentals will be accompanied by a one-time administrative booking fee, which is based on the facility being booked (see note 1).
Recital Halls: $100
Other Rentals: $50
A list of rooms available for rental is provided here.
1. ROOM RENTAL RATES
A. D F Cook Recital Hall (MU-1045) and Suncor Energy Hall (MU-1050)
Rental Rates per Hour
| Artistic/Educational | Corporate | |
| Performance/Presentation | $60 | $240 |
| Rehearsal | $30 | $120 |
| Audio Recording | $50 | $200 |
Rental rates do not include the cost of student assistant wages.
Support for Young Professionals
The hourly rental rate is waived for all current School of Music students and recent graduates (see note 2) from the School who are performing a public recital as a soloist or member of a chamber group. This waiver is provided to support them as they launch their careers. The waiver covers a maximum of one hour of rehearsal and does not apply to the booking fee and any other direct staffing costs.
B. Other Rooms
Rental Rates per Hour
| Artistic/Educational Rate | Corporate Rate | ||
| MU-1032 | Charles Hutton Choral Room | $15 | $60 |
| MU-2017 | Classroom | $10 | $40 |
| MU-2025 | Classroom | $10 | $40 |
| MU-2021 | Seminar Room | $10 | $40 |
| MU-2035 | Video Conference Room | $10 | $40 |
| MMaP Gallery | $15 | $60 |
Charges will be rounded up to the next full hour.
C. Co-Sponsorship Agreements
Upon approval by the Dean of the School of Music (see note 3), a special discounted rate is applied to all rentals for which the client has entered into a co-sponsorship arrangement with the School. This rate is set at 75% of the Artistic Rental Rate for all categories of rooms being used. It does not apply to the booking fee or staffing rates (see below).
2. STAFFING RATES
Student Assistants
Students will be hired as indicated on the rental agreement, at the rate in effect AT THE TIME OF THE EVENT, as per the schedule below (see note 4):
January-June 2009: $11.00/hour
July-December 2009: $11.50/hour
January-June 2010: $12.00/hour
from April 2011: $14.00/hour
At least one student assistant must be engaged for the duration of all public performances at the recital halls. Additional trained student personnel are available upon request for: ushering, coat check, box office, sound, lighting, stage, backstage and general assistance.
School of Music Staff
Subject to the approval of the Dean, the services of staff members can be provided upon request, at an hourly rate of $40/hour.
3. SERVICES
| Service | Artistic/Educational | Corporate |
| Videoconferencing | see below | see below |
| Post-production audio services (per hour) | $15 | $30 |
| Use of projector and screen (per hour) | $50 | $100 |
| Set up of screen (per set up) | $50 | $100 |
| Use of House PA (per day) | $50 | $100 |
Videoconferencing
Videoconferencing is normally available in MU-1050 and MU-2035 but may be available in other rooms. The request must be submitted to the videoconference technician who will discuss the specifications including: the amount of preparatory work, set up, operation and breakdown required, whether a PA system, extra microphones, extra cameras and/or projection are needed. An estimate will be prepared. Charges in addition to those in the estimate are variable and can include charges from Professional Development & Conferencing Services (PDSC), which will be passed on directly; any non-IP connectivity charges; long distance phone charges for initial contact and any troubleshooting. Charges from the far site will be the direct responsibility of the videoconferencing party.
Audio
Recording fees are normally covered through the student assistant rates listed above. Post-production services include editing and mixing. Time returned to the client will be based upon order priority within the School of Music. These services must be discussed with the Concerts and Facilities Coordinator prior to the booking of the recording session.
Notes
Note 1 - That is, one invoice per booking. A rental request that books rooms over several days is considered one booking. The purpose of the booking fee is to recover the administrative costs associated with setting up the rental. Long term bookings (greater than a month) require a formal contract.
Note 2 - Must have graduated within the last 5 years prior to the booking.
Note 3 - Co-Sponsorship applications for MMaP facilities should be made to the MMaP Director.
Note 4 - This scheduled increase has been developed in line with the hourly wage increases for all undergraduate students at Memorial University.
