Concept Approval

Step 1. A member of the University community who would like to have an existing policy revised or a new policy created completes the Proposal for a New or Revised Policy template, essentially stating the name of the policy, the sponsor, existing related policies and the rationale for the proposal.

Step 2. That person, the proposer, obtains the approval of his/her Dean, Director, Principal or Executive Director.

Step 3. Once approved, the Dean, Director, Principal or Executive Director submits the Proposal for a New or Revised Policy to the appropriate Vice-President or President, requesting his/her support and that he or she subsequently submit the proposal to the Senior Executive Committee. To ensure continuity in the process, the Proposal for a New or Revised Policy may be accompanied by a cover letter.

Step 4. Senior Executive Committee reviews the proposal. If the review is favourable, it is submitted to the Policy Oversight Committee. If the review is not favourable, it is returned to the original proposer, reversing the approval route, i.e., to the appropriate Vice-President or President, to the Dean, Director, Principal or Executive Director and finally to the original proposer. In this situation, if the Senior Executive Committee requested revisions before proceeding with development of the policy, the original proposer or sponsor should undertake those, making the appropriate changes to the Proposal for New or Revised Policy and repeating Steps 1 to 4.

Step 5. If the Policy Oversight Committee concludes that development of a new or review of an existing policy should occur, it may advise about the consultation, the implementation plan and any other parts of the proposal.