NL VaxPass at Memorial

Oct 22nd, 2021

Sandy Woolfrey-Fahey

NL VaxPass at Memorial

The Government of Newfoundland and Labrador has introduced the NL VaxPass.

Some activities at Memorial now require COVID-19 vaccination record checks for an individual’s access to venues or spaces. More information on the provincial program, guidance and requirements are available online. You can also learn more about downloading the VaxPass through this video.

VaxPass use

When the NL VaxPass is required individuals should be aware that testing exemptions are not accepted and only Health Canada approved vaccines are approved under the NL VaxPass program.

In accordance with the NL Vaccine Passport, fully vaccinated is defined as: when at least two weeks have passed since an individual’s second dose, or first dose of a one-dose COVID-19 vaccine, of an approved Health Canada vaccine.

You are also considered fully vaccinated if you received one or two doses of a non-Health Canada approved COVID-19 vaccine, followed by one dose of an mRNA vaccine (Pfizer-BioNTech or Moderna), and at least two weeks has passed since the mRNA dose. Memorial will be updating its current vaccination procedure to align with Public Health advice. Individuals who are vaccinated with non-Health Canada approved vaccines are encouraged to get an additional dosage of an mRNA vaccine as soon as possible. Information about booking a vaccination can be found here.


Individuals who do not have an MCP card cannot obtain a COVID-19 vaccination record QR code. The provincial government is looking into processes that may be used in the future to allow for non-MCP card holders to obtain a COVID-19 vaccination record QR code. Individuals in this circumstance would need to use physical or electronic copy of vaccine records along with a photo identification or two pieces of other identification.

When to show

On university campuses, people can expect to show the VaxPass or proof of vaccination along with identification in the following indoor settings:

  • University Centre food court and campus food vendors, MI and Grenfell cafeterias, etc.
  • External events and third-party bookings 
  • Botanical Garden 
  • Geo Centre (including outdoor classroom) 
  • Gyms and recreation centres 
  • Concerts • Galleries/art galleries/exhibitions 
  • Gatherings, lectures (public not course related), programs (i.e. Signal Hill Campus events) 
  • Bars and lounges on Memorial property (Breezeway, Bitters, Backlot) 
  • Chapels and faith based gatherings 
  • Weddings

Exemptions include (applicable to guests, but not employees who require vaccination): 

  • Food take-out does not require the use of VaxPass
  • K-12 school-based activities that occur on Memorial property 
  • Daycare/after school care for clients 
  • Banks and financial institutions 
  • Before and after school programs (Signal Hill, Geo Centre programs with after school clubs and societies) 
  • Health care facilities and dental offices for clientele (i.e. SWCC, dentist, etc.)
  • Foodbanks
  • Retail (Campus Bookstore, The Attic, MUN Mart)
  • Public transit (individuals on campus, waiting for the buses) 
  • Visitors to residence 

The VaxPass requirements apply to activities on Memorial property, separately incorporated entities (SIE), vendors, third parties, events, visitors (that are required under the NL VaxPass requirements, and core business services such as standardized patients) and commercial activities. Visitors that are not covered under the NL Vaccine Passport fall within the scope of Memorial University’s Procedure for Vaccine Requirement, but visitors to the campus for a meeting that is considered university business are not required to be checked with the NL Vaccine Passport.

Children and youth ages 12 to 18 years are not required to provide proof of vaccination in the following settings:

  • Arenas 
  • Indoor gyms and fitness facilities, yoga studios and dance studios 
  • Places where sports or recreational activities are practiced indoors 
  • Places where group music, art, dance and drama activities are practiced indoors Children and youth are required to provide proof of vaccination in all other settings where proof of vaccination is required. 

Children who turn 12 have three months from their birthday to get fully vaccinated. Vendors or event organizers will check the child’s identification to confirm that it has been less than three months since their twelfth birthday. If this is the case, they will be able to participate in activities without showing proof of vaccination.

Individuals participating in a short term course, or industry courses that are non-credit courses, are required to show proof of vaccination, or a PCR test result within 72 hours of the start of the course (at the individual’s expense), and meet the requirements of Memorial University’s COVID-19 testing program.

Additional identification required

When checking the NL VaxPass, paper or electronic copies of vaccine records, additional identification is required. Your name on your identification must match the name on your proof of vaccination. If it does not, a second piece of identification may be required.

Acceptable identification to confirm the name on the vaccine record is:

  • For ages 19+: 
    • one piece with name, date of birth, and photo (Driver’s license, government identification card, passport)
    • or two pieces with name and date of birth (Secure Certificate of Indian Status, student identification (ID) card, birth certificate and MCP Card)
  • For ages 12-18
    • Identification that lists name, date of birth (Birth certificate, MCP Card, photo identification noted above)

Food services

It is the food vendor’s responsibility at the time of order, to confirm that vaccine requirements have been met. Take-out is exempt from VaxPass. Vaccine requirements may be checked at the entry point of a facility.


If there are challenges in dealing with vaccine requirements, individuals can contact Campus Enforcement and Patrol for support, where they will work to come to a resolution. Any incidents should be reported through the Memorial Incident Management System (MIMS) or MUNSafe. Memorial University is a safe working and learning environment. Psychological safety is paramount, and everyone has the right to an environment free from bullying, intimidation and harassment.

If further guidance or support in implementing the requirements is needed, please contact

Need help?

For the best advice and help with downloading the NL Vaccine Passport visit this government website for guidance.

Memorial University recognizes this is a fluid and dynamic situation, and policy is still being developed and implemented for the province and the university. This information is subject to change based on public health, special measures orders, epidemiology and the risk of COVID-19.



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Postal Address: P.O. Box 4200, St. John's, NL, CANADA, A1C 5S7

Tel: (709) 864-8000