A printer friendly version of the Constitution is available as a PDF file.1
Women’s Association of Memorial University of Newfoundland
Article I – Name and Purposes of the Association
Article II – Membership
Membership shall be open to any woman who supports the aims of the Association.
Article III – Meetings
Article IV – Fees
There shall be an annual membership fee for members payable in such an amount as the Executive may from time to time deem necessary.
Article V – Executive Officers and Duties
President – The President shall preside over all meetings and shall, together with the Executive and the Chairs of the Standing Committees, oversee and coordinate all activities of the Association. She shall be a member, ex-officio, of all committees except the Nominating Committee.
Secretary – The Secretary shall record the proceedings of all general and executive meetings and the AGM and shall look after all necessary correspondence.
Article VI – Powers of the Executive Committee
- The Executive Committee is charged with the responsibility of supervising the activities of the Association.
- The Executive Committee is authorized to approve payment of all internal operating expenses of the Association.
- The Executive Committee shall recommend the expenditure of Association funds for purposes other than internal operating expenses. Such expenditure must be authorized by a majority vote at a general meeting.
Article VII – Term of Office and Election of Executive Officers
b. Should a vacancy occur, the remaining Executive shall appoint a member to complete the term.
c. No elected officer shall hold the same office for more than two consecutive years unless agreed to by a majority vote of members at the AGM.Election
Article VIII – Nominating Committee
- The Executive shall appoint a Convenor of the Nominating Committee and two other members. All three committee members must be members of the Association.
- The Nominating Committee shall prepare a slate of officers for presentation at the AGM as contained in Article V, Section 1.
- Nominations shall be accepted from the floor with the consent of the nominee.
Article IX – Standing Committees, Other Offices and Interest Groups
b. A Scholarship Committee shall be established as a Standing Committee of the Executive. The Committee shall consist of a Chair and at least two other members to a maximum of six members, one of whom shall be the Treasurer of the Association. The term of office of the Chair shall be two consecutive years unless an extension is agreed to by the Executive. The Chair will continue to serve as a regular member on the Committee for one (1) year following completion of her term of office as Chair. The Committee shall meet at least twice a year. The duties of the Scholarship Committee shall be to consult with the University, to publicize the scholarships, to review the scholarship program regularly, to report regularly to the Executive, to report annually to the members of the Association on the financial status of the scholarship fund, and to make annual recommendations on the scholarship program.
3. The Webmaster of the Association shall be approved by the Executive. The duties of the Webmaster of the Association shall be to maintain the web page of the Association.
4. Various Interest Groups may operate within the Association. Each Interest Group Convenor shall prepare an annual report. Additional Interest Groups may be formed depending on members’ interests.
5. The Executive has the power to appoint other committees as required.
Article X – Amendment
This constitution may be amended at any AGM of the Association by a two-thirds majority vote of the members present, provided that the amendments have been circulated in writing one month prior to the AGM.