Development, Approval and Administration of University Policies
To define a coordinated and consistent process for identification, development, approval, dissemination and administration of all non-academic University policies.
All University policy and related procedures except academic policies and regulations which are contained in the University's Academic Calendar and Board of Regents' policies which are intended to guide the operation of the Senate and the Board, respectively.
Sponsor - A senior administrator, normally a Vice-President, with overall responsibility for an assigned policy including: drafting the policy; carrying out appropriate consultation/assessment; evaluating implications of the policy including risks and costs, and seeking legal advice, where appropriate; developing and carrying out the communications plan and the implementation plan; writing any related procedures; monitoring compliance through regular review of the policy. The sponsor may designate a delegate, who must be named.
Unit - administrative and academic units as defined in the University Calendar
University - Memorial University of Newfoundland
VPC - Vice-Presidents Council
Policies exist to ensure that the University's processes and practices align with the University's vision, mission and values, regulatory and governance environment and need for change. They describe the University's position on a particular issue. Procedures for implementation, communication and compliance monitoring should be developed for each policy.
A University policy:
Non-academic University policies require the approval of the Board of Regents.
Units may develop local policies that have applicability within their unit, as long as the policies are consistent with University-wide policies and the development of the local policies follows the same principles for development, consultation, approval, dissemination and review as the University-wide policies.
For new policies, the relevant procedures shall be developed and approved concurrent with the new policy development so that the policy can be implemented once approved.
For revised policies, any new relevant procedures as well as any revisions to existing relevant procedures shall be developed and approved concurrent with the policy revision.
Revising or introducing new procedures, independent of revising the linked policy(ies), requires the approval of the Sponsor and appropriate consultation, normally, through the Procedures Advisory Group.
To ensure coordination of policies and procedures, procedures, when published, will be appropriately linked to the relevant policy(ies).
Process for the Development, Approval and Administration of Policy and Procedures:
1. Approval of Concept
2. Drafting and Consultation
3. Recommendation for Approval
5. Review of Policies
6. Review of Procedures:
7. Maintenance of the Policy Portfolio