Development, Approval and Administration of University Policies
To define a coordinated and consistent process for identification, development, approval, dissemination and administration of all non-academic University policies.
All University policy and related procedures except academic policies and regulations which are contained in the University's Academic Calendar and Board of Regents' policies which are intended to guide the operation of the Board and Senate.
Sponsor - A senior administrator, normally a Vice-President, with overall responsibility for an assigned policy including: drafting the policy; carrying out appropriate consultation/assessment; evaluating implications of the policy including risks and costs, and seeking legal advice, where appropriate; developing and carrying out the communications plan and the implementation plan; writing any related procedures; monitoring compliance through regular review of the policy. The sponsor may designate a delegate, who must be named.
Policies exist to ensure that the University's processes and practices align with the University's strategic direction, core principles, regulatory and governance environment and need for change. They describe the University's position on a particular issue. Procedures for implementation, communication and compliance monitoring should be developed for each policy.
A University policy:
Non-academic University policies require the approval of the Board of Regents.
Units may develop local policies that have applicability within their unit, as long as the policies are consistent with University-wide policies and the development of the local policies follows the same principles for development, consultation, approval, dissemination and review as the University-wide policies.
Existing procedures may be changed by the sponsor after appropriate consultation, normally, through the Procedures Advisory Group.
To ensure coordination of policies and procedures, procedures, when published, will be appropriately linked to the relevant policy(ies).
Process for the Development, Approval and Administration of a Policy:
1. Approval of Concept
2. Drafting and Consultation
3. Recommendation for Approval
5. Review of Policies
6. Maintenance of the Policy Portfolio