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Appendix D - Job Evaluation Appeals

A. Definitions:

  1. "Appeal" means a request by an employee to the Job Evaluation Appeal Committee for a change in the rating(s) assigned to his/her current position, in accordance with Article 44, Job Evaluation.
  2. "Committee" means the Job Evaluation Appeal Committee constituted to function in accordance with these Procedures.
  3. "Department Head" means Deans, Department Heads, and Directors, or any official authorized, in writing, to act on behalf of the Department Head.
  4. "Rating(s)" mean the numeric grades assigned to each factor through the application of the Aiken Plan.
  5. "Review" means an assessment conducted by the Department of Human Resources as a result of employee initiated request.

B. Constitution of Job Evaluation Appeal Committee:

  1. There shall be a Committee to be known as the Job Evaluation Appeal Committee consisting of three (3) members, including the Chair.
  2. The Chair is empowered to receive and coordinate the hearing of appeals consistent with these procedures.
  3. The Committee shall hold meetings on appeals and shall meet with the appellant, Department Head and a representative from the Department of Human Resources to assist the Committee in conducting the appeal.
  4. The Committee shall be provided with such clerical staff and facilities, e.g., office accommodation, etc., as it deems necessary to assist it in its work, subject to approval of the Vice-President (Administration and Finance) and Legal Counsel.
  5. The appellant may be accompanied by another person of the appellant's choice from within the University, who may address the Committee on the appellant's behalf.
  6. The employing Department concerned shall allow time off from regular duties to any employee who is required to meet with the Committee, or the person accompanying the appellant. In respect of such absence, the employee shall be regarded as being on authorized absence with pay.
  7. The Committee members will be appointed by the Employer and the Union and must be experienced in the application of the Aiken Plan within Memorial University of Newfoundland. Training in the application of the AIKEN Plan will be provided to all committee members, as required.
  8. The members of the Committee will be independent from the original job evaluation decision which resulted in the appeal.
  9. The Committee members, including the Chair, will be appointed for a one (1) year period, renewable.

C. Procedures:

The Committee shall consider appeals which comply with the following procedures:

  1. An employee requesting appeal must complete the Request for Appeal of Job Evaluation Review Results form. The form should be sent to the Job Evaluation Appeal Committee within 10 days after receipt of the written notification of the review results from the Department Human Resources.
  2. The Request for Appeal of Job Evaluation Review Results form must indicate which factor(s), under the Aiken Plan, an employee is appealing, the rating requested and the reason for the rating requested. An employee will have access to the Aiken Plan to assist in his/her submission. Copies of the Aiken Plan are available from the Department of Human Resources and the Union office.
  3. An appeal shall not be submitted to, or considered by the Committee:
    (i) Unless procedures governing a request for review, as set forth in Article 44, have been followed.

    (ii) On any criteria which differs from the original review conducted by the Department of Human Resources.
  4. The Committee shall render a decision on appeals within 60 days of receipt, and the decision shall be conveyed, in writing, over the signature of the Chair to the appellant. The notification form will include the rating(s) on the factor(s) appealed by the employee, the point total, the Band Level assigned, the Band Level point range and the effective date. The form will be copied to the Department Head and to the Department of Human Resources, for appropriate action.
  5. Changes to a higher Band Level will be processed in accordance with Article 9.12.
  6. The decision of the Appeal Committee is final.

November 15, 2001