Research Support Services

Memorial University's Faculty of Humanities and Social Sciences Research Support Services

  

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Primary contact: Heather C. O'Brien, Grants Facilitator
Email: HSSResearchAdmin@mun.ca
Telephone: (709) 864-8603
Office: A-4081

  

Approval Processes for Grant, Contract, Agreement, or Postdoctoral Fellowship Applications

 

As of February 14, 2018, Memorial University requires online approvals  through the Memorial Researcher Portal (RP).  Researchers need a RP account to use the portal and may request one here: Request a Memorial RP Account. For technical assistance, submit a Help Ticket.

 

HSS's Research Funding Tracker

Find funding opportunities, submission procedures, and internal and external deadlines for most internal and external competitions in HSS's Research Funding Tracker (RFT). If an opportunity is not found in the RFT, please inquire with the Grants Facilitator.

 

Getting Ready to Submit a GrantApplication* for Approvals:

1) Check the Research Funding Tracker for submission procedure details and internal and external deadlines. Be aware that you must press "submit" in the RP by these dates and times.

2) If relevant, secure documentation for all cash and/or in-kind contributions that the Department/Faculty/other University units/external parties are committing. You MUST have written documentation for each commitment in the form of a letter, e-mail, etc. (see the document “FAQ on obtaining cash and in-kind commitments from Memorial”). 

3) Complete the relevant grant or other application. In finalizing the budget, questions about Memorial policies (eg. rates of pay, travel, etc.), may be directed to your department's administrative staff. 

* for contracts, agreements, or postdoctoral fellowships, please contact the Grants Facilitator.

 

Submitting Online:

1) Login to your Researcher Portal account, begin a new file, and:

a) In the "Project Team Info" tab, "Search Profiles" and add the following people as team members: i) Workflow Coordinator, ii) Heather C. O'Brien "Grants Facilitator",  and iii) if deemed necessary by your department, your departmental administrative staff;

b) complete all other tabs;

c)  upload all documentation to the "Attachments" tab including a copy of the application/proposal, the budget, as well as any supporting documents for cash and in-kind commitments, letters of support, etc.

2) When you have completed the file, press "Submit." The file will be routed to the appropriate units for approval - first your Department Head, then HSS, and finally Research Grant and Contract Services (RGCS) (some exceptions apply). Also note that in the case of Acting Heads, alternative procedures apply - contact the Grants Facilitator in this case. 

 

Please note: All Memorial co-applicants/co-investigators listed as team members on grants led by another institution must also begin Researcher Portal files. If you have questions about this process, please refer to the training manuals or submit a help ticket.  

  

Major opportunities and their internal and external deadlines:

- List of major 2018 external grant opportunities and relevant HSS deadlines: 2018 Deadlines for External Grants

- List of 2018 internal grant opportunities and relevant HSS deadlines: 2018 Deadlines for Internal Grants 

 

Forms: 

- A (paper) "HSS Signatory Form" may still be necessary for certain competitions. Please contact the Grants Facilitator to obtain a form if it has been deemed necessary for your application. 

- Course Release Application to support significant Tri-Agency and other externally-funded projects

- Documentation of Future Departmental-SGS Stipend/baseline commitments in support of externally funded grant proposals

- Research space allocation request (coming soon)

 

HSS Budget Help for Grant Applications

FAQ-Documenting Cash and In-kind Commitments from Memorial 

This FAQ describes the various cash and in-kind commitments that are possible to obtain from Memorial and the steps you should take to secure these commitments before you fill out the grant application.

Last updated January 10, 2018

- Budget Help: Stipends/Baseline for Graduate Students

This document provides an overview of budget considerations for your research grant regarding paying graduate students a stipend (also called "baseline funding"). For procedures on how to apply for and document this type of commitment, please see the above form "Documentation for Future Departmental-SGS Stipend/baseline." 

Last updated September 10, 2018

- Budget Help: Postdoctoral Fellows

This document provides an overview of budget considerations for your research grant regarding the hiring of postdoctoral fellows.

Last updated September 10, 2018

- Budget Help: Undergraduate and Graduate Research Assistants

This document provides an overview of budget considerations for your research grant regarding the hiring of Undergraduate Research Assistants or Graduate Research Assistants. 

Last updated September 10, 2018

- Budget Help: Salaried Staff (non-students) 

This document provides an overview of budget considerations for your research grant regarding the hiring of salaried staff who are part-time students or who are non-students or non-postdoctoral fellows.

Last updated September 10, 2018

 

Memorial University Resources

Key Offices:

Relevant Policies:

Other Memorial Resources:

 

External Resources

Contact

Faculty of Humanities and Social Sciences

230 Elizabeth Ave, St. John's, NL, CANADA, A1B 3X9

Postal Address: P.O. Box 4200, St. John's, NL, CANADA, A1C 5S7

Tel: (709) 864-8000