Office of the Associate Vice President (Facilities)
(One Year Contractual Position)
The successful applicant will perform administrative duties, which require discretion, initiative and judgment in the proactive support of the Office of the Associate Vice President (Facilities). Responsibilities include: assisting with writing reports, briefing notes and presentations and compiling relevant information; maintaining the official records on various initiatives and generating related status reports; monitoring the status of outstanding correspondence as well as following up on action items and meeting outcomes; supporting the development and maintenance of the office's records management system; responding to email for the Office of the AVP as needed; liaising directly with executive offices, senior administrators, unit heads within the university and staff in Facilities Management; assisting with ATIPP requests; acting as recording secretary for various committees including arranging and participating in meetings as required, taking minutes of the meetings, and ensuring required follow-up is conducted; responding proactively in person, by telephone or correspondence to enquiries; maintaining confidential files, filing systems and databases; supporting various projects including coordination of the day to day logistics, scheduling, communications regarding services provided and financial reporting; performing other related duties as required.
Experience (up to 3 years) in administrative work; graduation with a university degree in business administration or public sector administration or any equivalent combination of experience and training. Experience reading and reporting financial information, working with Microsoft Office (Access, PowerPoint, Excel, and Word), and information management systems; aptitude and willingness to learn new software programs; and strong organizational, written and oral communication skills are required. Ability to work independently or as part of a team is essential. Knowledge of board governance and Memorial University's policies would be considered assets.
SALARY $42,585 - $59,717 per annum (Non-Bargaining)
CLOSING DATE December 15, 2017
COMPETITION NO. UWA-17-07
To apply for this position, please click the APPLY ONLINE button at the bottom of this page. Applications must be received by the end of the business day on the competition closing date. You may drop off a paper application to the Department of Human Resources, 4th floor, Arts & Administration Building, Elizabeth Avenue, St. John's; or fax your resume to (709) 864-2700. Call us at (709) 864-2434 for assistance.
All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. Memorial University is strongly committed to employment equity and especially welcomes applications from all qualified candidates, including women, members of visible minorities, Aboriginal persons, members of sexual minorities and persons with disabilities.
Please be advised that we are unable to provide updates on current competitions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.