From the Desk of Stephen Dodge
March 29, 2017
With the end of March quickly approaching we should be welcoming spring; however, at the time of this posting we are experiencing some pretty cold wintery conditions in our province. It has been a long winter for many, but with so much activity within the university I am sure the energy and focus that comes with this busy time of year at Memorial helps shorten the long winter for many of you.
Within the Department of Human Resources we have a number of the projects that we are working on. I would like to start by providing you with an update on the MyHR client survey that I mentioned in my last message. The survey, which closed on Dec.21, 2016, was conducted by the Centre for Institutional Analysis and Planning (CIAP) on behalf of Human Resources. The survey was held in the interest of identifying ways to improve the client experience and ascertain how MyHR was doing from a client perspective. CIAP has recently provided Human Resources with a summative overview of the survey data. The feedback has identified areas our clients feel are working well and it has included areas where improvements could be made. We have had the opportunity to review this data and have already begun working on incorporating some of the feedback into our operations. For details on the survey results and next steps, I encourage you to read the article titled Survey Results that is posted on the Gazette website.
Over the last few months there has been a lot of movement on a couple of pilot projects we have been working on in Human Resources. The first pilot project to launch this year was a bi-weekly blood collection service for employees. This project, which is being piloted from January to June, involves an outside provider visiting Memorial’s St. John’s campus to conduct blood work for employees who have a requisition form from their physician and a valid MCP card. For more information on this drop-in, cost-shared service, please read the Employee Wellness article on the Gazette website. For a listing of dates the service is offered, please consult the events listing on the Human Resources website.
The second pilot project we have been working on is the Performance Development Process Pilot Project which is taking place from April 1, 2017 to March 31, 2018. This project is focusing on the implementation of a performance development process for employees on the senior administrative management (SAM) and management and professional (MPS) pay scales. Fifty-seven people in academic and administrative units from Memorial’s St. John’s, Grenfell and Marine Institute campuses are participating in this pilot. These individuals will have: their work efforts aligned with their unit’s objectives, clarity on work expectations, and opportunities for regular and timely conversations with their unit administrator about their performance and development. For more information on this pilot project, please visit the Performance Development Process Pilot Project webpage or one of its subpages that focus on: the principles of the pilot project; expectations, roles and responsibilities; SMART objectives; and available learning supports. A lot of work has gone into developing this project and I look forward to sharing information with you on the progress of this pilot over the next year.
As you have likely seen, over the past couple of years we have issued a number of messages encouraging faculty and staff at Memorial to complete the Employment Equity Survey. This short, four-question self-identifying survey is important to the university as the results help us identify areas of underrepresentation and guide the creation of equity initiatives and programs. To explain the survey and help faculty and staff easily access it, we have recently worked with the Centre for Innovation in Teaching and Learning (CITL) and created a video. If you have not already completed the survey or you are interested in updating information you have already provided, please take a moment to watch the video (it is less than 3 minutes long). If, after watching the video, you have any questions or are interested in receiving the survey in an alternate format, please contact Tina Hickey, employment equity officer; she would be glad to be of assistance. I would like to thank the Provost and Vice President (Academic), Dr. Noreen Golfman and the university’s Special Advisor to the President on Aboriginal Affairs, Catharyn Andersen for participating in this video project. I would also like to thank CITL for their work on this initiative.
Annually we promote the President’s Awards for Exemplary Service and encourage people to nominate employees who have demonstrated outstanding service and/or who have made significant contributions to the university community beyond that normally expected for their positions. If you know of a non-academic staff member of Memorial or one of its separately incorporated entities who you think is an exceptional employee, please recognize this person’s enthusiasm, reward their initiative, and recommend them for the President’s Award for Exemplary Service; the nomination deadline is May 15. For detailed information on the nomination criteria and the nomination form, please click here.
In conclusion, I would like to remind you that in recent weeks we have distributed (both by email and in the mail) personalized pension statements. Please review your information. If you have a specific question about your personal statement, please log a case with MyHR by emailing firstname.lastname@example.org and a MyHR representative will be in contact with you.