For Faculty & Staff
Information for professors considering Study Abroad programs at the Harlow Campus
If you are considering teaching a course or programme at Harlow Campus, the following guidelines will help to assist in your planning and preparations; and inform you of the services provided by Harlow Campus staff.
The Harlow Campus prospectus contains detailed information on the Campuses facilities and services. An electronic copy of the prospectus can be found here.
Accommodation for students can be either in The Maltings or Cabot House. The Maltings has space for 41 students and Cabot House 10 students.
Faculty accommodation can be provided on site in one of Harlow Campus’ three apartments. All apartments can sleep up to four people so families are welcome. A weekday evening meal is provided for all students, professors/staff and families whilst on campus.
Harlow Campus has two classrooms on site, St John’s House and the Lord Taylor Room. St John’s House can accommodate up to 30 students and The Lord Taylor Room can accommodate up to 15 students. Both are equipped with Screens, projectors, TV, Video/DVD and Video Conferencing facilities. Classroom space will need to be booked before arriving on campus with the General Manager. Harlow Campus is fully wireless.
A visa for students and staff may be required to enter the UK. For information on UK visa’s please visit https://www.gov.uk/government/organisations/uk-visas-and-immigration
Planning the Program
If you are interested in holding a program at Harlow Campus, an expression of interest form is required to be submitted to your Department Head and/or Dean’s Office who shall then forward onto the General Manager, Harlow Campus:
Sandra Wright - General Manager, Harlow Campus
Tel: +44 (0)1279 455902
A minimum of 13 months before the program date is recommended. Suggested deadlines for each semester are:
Winter semester – November 30 (or next business day)
Spring/Intersession/Summer semesters – March 31 (or next business day)
Fall semester – July 31 (or next business day)
Harlow Campus staff can also provide guidance and do further investigation on the costs, availability of field trips and associated venues.
Harlow Campus can provide catering for students/faculty/staff on field trips, in addition to the evening meal, at a cost. Please refer to the General Manager for current prices.
Once the program has been approved by the Dean's office or appropriate department, professors/staff should then contact the General Manager of Harlow Campus to confirm the program dates and expected size of the group and notify them of the professors/staff that will be accompanying the group.
Harlow Campus staff can provide any support required for VISA issues for professors/staff and students if required.
It will be the responsibility of the professors/staff to block book the rooms for students and then provide Harlow with a list of room share allocations. Students can pay for their accommodations themselves when they arrive at Harlow, but this can also be paid in advance and included in the program fee, please speak to the General Manager for further information.
Before arriving at Harlow Campus trips and venues may need to be booked in advance. This can be done through Harlow Campus by providing all relevant details, size of the group, venue to be booked and transport required. Harlow can book and pay deposits or in full and then recharge the fees back to the Faculty/department. Harlow Campus can also book transfers to and from the Airport for all professors/staff and students. In addition to assistance with administration, when at Harlow programs can receive assistance with managing budgets, tracking and forecasting program costs.
Harlow Campus has a small library linked to the QEII in St John’s; Harlow’s Librarian is Crystal Rose, Grenfell Campus. Faculty/staff can request publications/books to be added to Harlow Campus’ library for use whilst in Harlow.
During Your Stay
Harlow Campus will provide on–going administration assistance to all faculty/staff in relation to all bookings, field trips and any ad-hoc requirements. Harlow Campus can provide information for students/faculty/staff on all local facilities and travel guidance for local, National or European travel.
From 7pm – 7am daily, Harlow campus is staffed by a security guard, who can provide assistance during out of office hours. At all other times a member of staff is reachable via an emergency help-line, details of which will be provided once on campus.
IT support is provided whilst in campus for all students/faculty/staff.
Expression of Interest Form
A downloadable form can be found here