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In Brief

Vote for alumni board reps

Memorial University alumni can now vote for their alumni representatives on the Board of Regents. Thirty-four candidates are running for six positions on the Board. You may submit one vote each for up to six of the 34 candidates, but are only required to submit a minimum of one vote for a single candidate to complete the ballot.

You can read a short bio for each candidate and vote online by visiting Voting closes on July 20, 2011.

When you are ready to vote, log in using your student number or the number that appears on the address label of your Spring 2011 issue of Luminus magazine. Paper, mail-in ballots are also available upon request by calling the Office of Alumni Affairs and Development at 1-877-700-4081 or 709-864-4354.

Election results for all candidates will be tabulated under the direction of the Chief Returning Officer and posted to on or before Aug. 4, 2011.

The Board of Regents is the governing body of Memorial University of Newfoundland. Alumni representatives are elected for a three-year term, commencing on Sept. 1, 2011.

For more information or to cast your ballot, visit


Changes to Memorial's e-mail system

The university's Appropriate Use of Computing Resources policy has been revised to include a provision which mandates the use of a disclaimer at the end of all sent email. This change has been approved by the Board of Regents.

Many people already use a disclaimer, however the policy requires the development of a standard disclaimer for all of Memorial's e-mail.

The new disclaimer reads as follows:

"This email and its contents may contain confidential and/or private information and is intended for the sole use of the addressee(s). If you are not the named addressee you should not disseminate, distribute or copy this email. If you believe that you received this email in error please notify the original sender and immediately delete this email and all attachments. Except where properly supported with required and authorized documents, no legal or financial obligation will be incurred by Memorial University as a result of this communication."

While the wording may seem cumbersome, Computing and Communications will help by automatically placing a link to the wording at the end of each sent email.
The message to be attached to emails is:

"This electronic communication is governed by the terms and conditions at"

When the email recipient clicks on the link, they will see the disclaimer text above.

The change to the email system will be made on Monday, July 18.

You will not have to do anything as Computing and Communications will "turn on" the automatic addition of the message at that time.

If you currently use a disclaimer message, between now and July 18 it might be worthwhile updating your text to the new standard message.

After July 18, anyone using an e-mail disclaimer can delete it as the automatic one will be effective.

A complete version of the Appropriate Use of Computing Resources policy can be found online, through Memorial University's policy website (

For questions or comments, please contact the Computing and Communications Service Desk at 864-4595.