Information regarding academics

Questions with an asterisk (*) are new or recently updated.

*How do I apply for my NL student loan for spring semester?

Students registering for the Spring semester who plan to also apply for Student Aid should do so now by applying online at Post-secondary students and institutions are reminded that Student Aid officials are available to answer your questions via Also, if you need to submit any documents do so via

*What do I do about my out-of-province loans for spring semester?

If you are receiving or applying for financial aid and are not a resident of Newfoundland and Labrador, you should contact the financial aid office in your home province if you have any questions or concerns. If you have general questions about financial aid or need documents completed by the university, you can email

*How will the current grading process affect scholarship eligibility for 2020-21?

The criteria for scholarship standing is currently being reviewed and will be revised for the 2020-2021 scholarship year to minimize the impact of the modified grading process implemented for the winter 2020 semester. Further details will be available at a later date, after the appropriate Senate Committee has approved the revisions.

*I’ve requested an enrolment verification letter/transcript. Where/how do I pick it up?

As most of the Registrar’s Office staff are working remotely, processing and service times for many of our services have increased, including requests for enrolment verification letters, official transcripts, supporting admission documents, etc. As we continue to practice social distancing, we are discouraging students from coming on campus at this time to drop off or pick up documents. 

Requests for Enrolment Verification letter will only be sent out by email. Official transcript requests will be mailed out via Canada Post. At this time, any undergraduate student requesting a transcript pick up will be contacted directly by email from or by telephone with a pick-up time. Students may choose to have official transcript requests that were already requested for pickup sent to their permanent mailing address (please note that this option may change in the near future). Requests for study extension letters and Post-Graduation Work Permit letters should be emailed to from their email address with name, student ID, program of study and graduation term expected. For undergraduate applicants, Mail Services will continue to receive any couriered documents and deliver them to Admissions Office. However, processing delays have been put in place to ensure our staff's health and safety.

*If I drop classes now, are they refundable?

If you drop a class now it is not refundable. It is suggested you wait until you hear from your instructor about how they will be modifying your course before making a drop decision. You will be able to drop courses up until the last day of classes without academic penalty.

*I am due to graduate at the end of the Winter 2020 semester. What do I do?

Instructors are working on a way to ensure you have the opportunity to complete your Winter 2020 semester. If you have already applied to graduation and have received notification that your application is pending, you need not do anything at this time but focus on successfully completing your Winter 2020 courses.

What is the final date to drop a course for Winter 2020 semester without academic prejudice?

Students will be able to drop courses without academic prejudice through Memorial Self-Service up to the last day of lectures in the Winter 2020 semester, which is April 9, 2020.

Do I need a sick note for missing an evaluation or missing a class?

Students will not be required to submit documentation for illnesses of less than 14 days in duration.

How will courses be transitioned to remote delivery?

If students have questions about how their courses will transition to remote learning, please first reach out to your instructor. If you have questions after that, contact your department head or dean. For academic regulation inquiries, including exam schedules, send inquiries to

Will students have to write final exams?

There will be no final exams taking place on campus in April. This includes both on-campus and online invigilated exams. Review the FAQ page on final exams and PAS/FALUpdated 2 p.m., March 25.

I have questions about my exam schedule and/or other academic regulations. How can I find this information?

For academic regulation inquiries, including exam schedules, send inquiries to Updated 5:20 p.m., March 16.

Will students be given academic forgiveness if they haven't met academic criteria for continuance?

Undergraduate students are advised that there has been a waiver to the general undergraduate regulation regarding the Academic Criteria for Continuance for the Winter 2020 semester. Students who do not have an overall 50 per cent average in their Winter 2020 courses or do not have a 55 per cent cumulative average in their Winter 2020 courses at the end of the Winter 2020 semester will not be required to withdraw from the university. Students will be given academic forgiveness and will be eligible to register in a subsequent semester.

Graduate students are advised that the general regulation of Termination of a Graduate Program has been waived until further notice. This means that a graduate student’s program will not be terminated for any reason, including failure to attain a final passing grade of A or B in a program course. This waiver will be rescinded at some time in the future.

Will Course Evaluation Questionnaires be administered for the winter 2020 semester?

Memorial will not administer Course Evaluation Questionnaires (CEQs) for the winter 2020 semester. As this a deviation from university policy, the decision was approved by the Executive Committee of Senate today, March 20. This applies to all campuses.

What is the status of the Spring semester?

The opening of registration for the Spring 2020 semester will not begin on Monday, March 23 as scheduled. The delay will allow the university to review the planned course offerings for the Spring semester and make adjustments as needed. Once a revised date has been determined, students will be notified. Updated 11 a.m., March 20



230 Elizabeth Ave, St. John's, NL, CANADA, A1B 3X9

Postal Address: P.O. Box 4200, St. John's, NL, CANADA, A1C 5S7

Tel: (709) 864-8000