Building access

A return to campus plan for faculty on the St. John's campus began on June 16 and now all faculty members can return to their offices from 8 a.m. to 6 p.m. daily. Most doors remain locked and key and/or card access is required. For buildings that have specific student usage approved, arrangements have been made to allow access. If this applies to you, please consult with your department to confirm means of access, times, etc. Building occupants at Marine Institute, Grenfell Campus and Signal Hill Campus will continue to receive location-specific information directly from leaders. The building controls in place will remain for staff and students.

Please note that in all cases access to all on-campus research labs/research spaces on each of Memorial’s campuses remains subject to approval. No on-campus or field research or scholarly activities in research labs/research spaces on Memorial’s campuses should occur without approval.

    • St. John’s and Signal Hill campuses follow the relevant on-campus approval process detailed here.
    • Marine Institute: to be coordinated through the head of school and any issues will be adjudicated through the associate vice-president (Marine Institute) academic and student affairs, if required.
    • Grenfell Campus: consult unit head and if approved, arranged through CEP.

What steps are being taken to limit access to campus?
Access to various campus buildings is limited to reduce population density on-campus and reduce the demand on campus custodial services. Units, through their operational plans, are determining who needs to be on campus to support the university’s mandate.

Why is Memorial limiting access to buildings?
Memorial is doing its part to help prevent or slow the progress of the COVID-19 pandemic, while maintaining educational, research and public engagement functions utilizing technologies for learning and working remotely. Reducing the number of people in buildings reduces potential exposure.

Are buildings open on campus?
Please note that in all cases access to all on-campus research labs/research spaces on each of Memorial’s campuses remains subject to approval. No on-campus or field research or scholarly activities in research labs/research spaces on Memorial’s campuses are to occur without approval.

The University Centre is open with access to bookstore, the Attic and for prearranged book order pickup. The student wellness and counselling centre is open for virtual appointments and by appointment only.

  • St. John’s and Signal Hill campuses follow the relevant on-campus approval process detailed here.
  • Marine Institute: to be coordinated through the head of school and any issues will be adjudicated through the associate vice-president (Marine Institute) academic and student affairs, if required.
  • Grenfell Campus: consult unit head and if approved, arranged through CEP.

Who can be on campus?
Only employees and students who have received approval should be on campus. This includes, for example, faculty (for individual office access), animal care services, custodial services, maintenance services, or others approved to be on campus. Others who have not already been approved must follow the process for the relevant campus.

Are there COVID-19 protocols for faculty, staff and students to follow when visiting campus to pick up essential items?
Employees should complete the health and safety training and review the health and safety moment. Please follow posted signage and building controls if you who must come to campus. As previously communicated, visits to campuses should be limited; however, anybody visiting campus should treat it the same as other public locations and take necessary precautions. Any unit with functions remaining on campus, must establish a health and safety plan. As is detailed in the descriptions for each building classification, cleaning and servicing of the spaces may be reduced to designated areas. Do not leave perishable garbage in buildings.

Do I need to wear a mask on campus?
Masks must be worn in public indoor spaces in Newfoundland and Labrador as issued in a special measures order by Newfoundland and Labrador’s chief medical officer. More information as it relates to Memorial is available here.

Are computer labs open for students?
The following computer labs remain open for students who do not have personal computer access for remote learning:

  • C-2003 in the Chemistry/Physics Building, St. John’s campus, open 8 a.m.-8 p.m. on weekdays, 8 a.m.-6 p.m. on weekends.
  • EN-3000 in the Engineering and Applied Science Building, St. John’s campus, open 8 a.m.-8 p.m. on weekdays, 8 a.m.-6 p.m. on weekends.
  • Computer lab AS3003, Grenfell Campus, open 8:30 a.m.-5:30 p.m.
  • Marine Institute students who need computer access are asked to contact their instructor to coordinate on an as-needed basis.

Printing is available in the C2003 lab. Users must wipe the printer after use following the posted directions and cleaner provided. Any student who has my.mun.ca access can use their credentials to login. From the Windows 10 login screen, a LabNet account will automatically be created. Printing is not available in EN-3000.

Please note that we will be following the guidelines established by public health officials to ensure students practice physical distancing in these rooms and we have enhanced cleaning protocols for these rooms.

A maximum of 10 students will be allowed in each room at any given time. If you have access to your own computer, please do not come to campus to use lab computers.

Do I need to submit a building access request in order to attend my lecture capture session with CITL?
Whenever possible, instructors should try to book their lecture capture session in a building in which they already have access. Otherwise please follow the relevant request process.

Will I be able to get my things from a building with limited access?
Employees requiring essential items or needing to perform a function on campus should follow the relevant request process. Any materials or equipment taken off premises should be tracked with your unit. Please refer to policy/process for asset removal and tracking. Please follow the university’s privacy policy for all work conducted on the university’s behalf.

How long will building access limitations last?
Measures continue to evolve, but remain in place until provincial public health directives lift the public health state of emergency and/or physical distancing protocol and the university reopens buildings to the extended university community.

If I have card or key access to my building will I still be able to enter?
Only approved employees who have completed the health and safety training, safety moment and daily self-assessment should be on campus. Building access will be monitored and adjusted as required. If your work does not require you to be on campus, you should not enter university buildings.

Which entrance will be open for approved on-campus faculty, staff and students?
Approved on-campus faculty and staff should use the designated entrances accessible by key or key card. Where applicable/approved, students should consult with their departments to verity the appropriate means and times for access.

How do I reset my computer to re-enable my remote desktop access if there's a power outage or my computer unexpectedly is not connecting for remote access?
If you use RDP and cannot connect to your computer on campus from home there can be a number of reasons, such as a network issue from your home or on campus, your computer is powered off, etc. Contact the ITS Service Desk (864-4595 or help@mun.ca) who will help determine what the issue is. If it is determined that your computer has powered off and has not powered back on, it will need to be turned back on. To do this, please follow the relevant process.

How do I reset my lab equipment that may be impacted by power outages or other unexpected shutdowns?
Individuals responsible for administering equipment are expected to take appropriate measures to ensure awareness of planned or unplanned power outages. These steps may include:

  • Monitoring Newsline (Memorial’s email list-serv for communicating important university information). All employees should receive this. If you do not, subscribe here.
  • Placing power alarms on critical equipment.

If it is determined that your equipment needs to be reset, please follow the relevant process.

With regards to research labs/research spaces, who is exempt from the building access restrictions and therefore allowed on campus?
Guidance is available on Memorial's COVID-19 webpage for researchers.

How can I access my lab/research space?
The Office of the Vice-President (Research) has provided direction on this. Guidance is available on Memorial's COVID-19 webpage for researchers.

Will building access restrictions change?
Yes, access restrictions will change based on time sensitive requirements, evolving functions of the university and/or if abuse of access is identified. Updates will be posted to the COVID-19 website.

Who do I contact to access my workspace?
Employees requiring access to workspaces should follow the relevant request process and discuss with a supervisor.


Will lecture capture classrooms remain available?
Lecture capture classrooms will remain open as per prearranged agreements and approved unit plans; lecture capture rooms optimize classroom usage within as few buildings as possible in order to limit the campus usage footprint. If you use a lecture capture classroom, please follow posted cleaning protocols using products provided to disinfect when entering and before leaving the classroom.

Will I be able to record my lecture remotely instead of coming on campus to use a lecture capture classroom?
Please consult with CITL for formal direction. Memorial is encouraging the use of tools to allow for remote teaching and learning.

Will CITL Classroom Support continue to provide on campus support to end users and maintain equipment in lecture capture classrooms?
Yes, CITL is supporting end users and equipment. It is necessary to ensure faculty have proper support given the importance of successful recordings. Buildings with designated lecture capture rooms have been limited access to ensure continued access for critical employees. If CITL support staff encounter issues accessing spaces, contact CEP at 864-8561 for immediate access and request key access.

Will Facilities Management (FM) custodial staff implement cleaning protocols to ensure equipment that is physically touched in lecture capture classrooms is disinfected between recording sessions, prior to the next instructor using the equipment?
FM will continue the current practice of cleaning lecture capture spaces once per day. These rooms are equipped with disinfectant spray bottles and towels. Each user should clean touch surfaces in their area before and after use – as per current practice and utilize good hand hygiene. Signage is in place in each lecture capture room to emphasize the need for regular cleaning by users.

Is the Childcare Centre open?
The childcare centre is open with limited capacity. Contact the centre for more information.

Contact

COVID-19

230 Elizabeth Ave, St. John's, NL, CANADA, A1B 3X9

Postal Address: P.O. Box 4200, St. John's, NL, CANADA, A1C 5S7

Tel: (709) 864-8000