Building access

Based on the advice of the provincial Chief Medical Officer of Health, Memorial University continues to encourage working from home where possible and building access continues to be restricted to support the province’s efforts to manage the pandemic. For the latest, please see the news section for all updates.

The university continues to monitor the situation and will communicate any changes to plans in advance.

Doors will remain locked to the public and card access will be required. Exceptions include the Arts and Administration building and the University Centre. Additionally, the external entrances are open for buildings with student study and computer lab spaces. All other buildings with card access will remain locked. Buildings with key access will be unlocked weekdays 7:30 a.m.-6 p.m. Please use main doors as designated entrances in those buildings.

Tunnels and pedways will be open to provide safe passage from the outside elements and conditions and for required travel between buildings. Employees should limit visits to other buildings as much as possible. A few tunnel access exceptions are in place, including the tunnel connecting the Music Building to the Science Building remains closed.

Only faculty, staff or student employees/researchers who meet at least one of the outlined criteria should access campus and employees should seek approval. Details regarding criteria and approval process can be found here.

Employees who have approval from their supervisor to access campus or field activities must complete the activity form. This form only needs to be completed once and replaces the daily Access to Campus form. Visitors to the university must complete the visitor activity form. Visitors may include contractors, visiting researchers, occupants of leased space, etc. Those entering the province with a travel exemption must continue to complete the exempted worker form. Contractors who have a standing offer or tender agreement with Memorial do not need to complete the visitor activity form.

Before coming to campus, office and field activities, approved employees are expected to review the health and safety moment, complete Memorial’s COVID-19 awareness session and complete the activity form. Marine Institute employees should continue to complete the MI Building Access Request Form for access requests.

Employees should consult with their managers regarding their work arrangements.

The University Centre will remain open as a hub for Metrobus 7 a.m. to 5 p.m. daily. The latest information on the the bookstore on the St. John's campus can be found here.  The computer labs in Engineering and Applied Science Building (EN-3000) and in the Chemistry/Physics building (room C-2003) has re-opened for students who do not have personal computer access for remote learning. The room will be open between 8 a.m.-8 p.m. on weekdays and 8 a.m.-6 p.m. on weekends. If you have access to your own computer, please do not come to campus to use lab computers. For more information, visit here. The student wellness and counselling centre is providing services and more information on available services is on the centre's website

What steps are being taken to limit access to campus?
Access to campus buildings is restricted to reduce population density on-campus and reduce the demand on campus custodial services.

Why is Memorial limiting access to buildings?
Memorial is doing its part to help prevent or slow the progress of the COVID-19 pandemic, while maintaining educational, research and public engagement functions utilizing technologies for learning and working remotely. Reducing the number of people in buildings reduces potential exposure.

Who can be on campus?
Memorial has moved to primarily a remote work and learning environment. Employees and students who have received approval from their units and completed an activity form can access campus. 

Are there COVID-19 protocols for faculty, staff and students to follow if on campus?
Approved employees must submit the campus activity form or Marine Institute employees should continue to complete the MI Building Access Request Form for access requests. Employees must do health and safety training and review the health and safety moment. Please follow posted signage and building controls on campus. When accessing campus employees should treat it the same as other public locations and take necessary precautions.

Do I need to wear a mask on campus?
Masks must be worn in public indoor spaces in Newfoundland and Labrador as issued in a special measures order by Newfoundland and Labrador’s chief medical officer. More information as it relates to Memorial is included in this update. Employees are also asked to wear a mask in parking garages.

Could building access restrictions change?
Yes, access restrictions can change based on time sensitive requirements, evolving functions of the university, risks, and/or if abuse of access is identified. Updates will be posted to the COVID-19 website.

How long will building access limitations last?
Measures continue to evolve, but will remain in place until provincial public health directives allow and/or physical distancing protocol and the university reopens buildings to the extended university community.

If I have card or key access to my building, will I be able to enter?
Faculty have access to offices and only employees approved to be on campus should access campus. 

Will Facilities Management (FM) custodial staff implement cleaning protocols to ensure equipment that is physically touched in lecture capture classrooms is disinfected between recording sessions, prior to the next instructor using the equipment?
FM will continue the current practice of cleaning lecture capture spaces once per day. These rooms are equipped with disinfectant spray bottles and towels. Each user should clean touch surfaces in their area before and after use – as per current practice and utilize good hand hygiene. Signage is in place in each lecture capture room to emphasize the need for regular cleaning by users. More details on pandemic cleaning can be found here.

What on-campus cleaning procedures are in place?
On St. John's campus, washrooms with cleaning logs displayed are open for use. If washrooms are out of service in areas where employees are reporting to work on the St. John’s campus, please contact work control at 864-7600 or to request the space be returned to rotation for cleaning service. Limited washrooms are available at Grenfell Campus. Those that are closed are marked with caution tape.

To maintain low campus density for all employees, cleaning and servicing of spaces throughout campus may be reduced to designated workspaces for critical employees. Do not leave perishable garbage in buildings. No food should be left in fridges at the end of shifts.

More details on pandemic cleaning can be found here.

Is the Childcare Centre open?

Contact the centre for information about operations.

What computer labs are open on campus?

The computer lab spaces of EN-3000 in the Engineering and Applied Science Building and the QEII Library Rotunda are now open for students who do not have access to their own computer.

EN-3000 is open between 8 a.m.- 8 p.m. on weekdays and 8 a.m.-6 p.m. on weekends and the QEII Library Rotunda is open as of March 17 between 9 a.m. to 9 p.m. Monday to Saturday.

As of March 22, space in both of these computer labs must be booked online, at least 24 hours in advance. You can click here to book space in EN-3000, and you can click here to book space in the Rotunda.

Printing is not available in either location. Both buildings will remain under restricted access so students will not be granted card access unless they book online. If you have access to your own computer, please do not come to campus to use lab computers.



230 Elizabeth Ave, St. John's, NL, CANADA, A1B 3X9

Postal Address: P.O. Box 4200, St. John's, NL, CANADA, A1C 5S7

Tel: (709) 864-8000