What's new

Cyber Security Awareness Poster

October is recognized internationally each year as Cyber Security Awareness Month. The university takes its role of protecting the information of its students, faculty, staff and researchers very seriously. Everyone has a critical role to play in protecting the university, its information and its research from cyber-attacks.

Visit our Cyber Security Awareness web page  for a range of information on how to keep yourself and Memorial cyber secure, including our new Poster: Dissecting the Malicious Email.

ShredGuard Hosts Secure Shredding Day Saturday, May 6th

To assist with your spring cleaning, ShredGuard, in collaboration with the Children’s Wish Foundation, is hosting its 1st annual “Shred for Wishes”event on Saturday, May 6th from 10:00am to 2:00pm in the ShredGuard Parking Lot, 14 Austin Street. Bring up to ten boxes of records for secure shredding onsite!


Information Management and Protection celebrates Information Management (IM) month

April is a great time for 'Spring Cleaning'your records and information. At some point most of us have faced an email inbox that has grown to be unmanageable, electronic files sitting on our desktops or paper files that have become unorganized or outdated.

Since 1995, April has been recognized internationally as Information Management (IM) Month – a time to raise awareness, promote information management initiatives and highlight the positive impact that good IM practices have on organizations around the world. It also provides a good opportunity for everyone at Memorial to get their information organized.

Everyone has a role to play in managing and protecting the university’s records and information. Visit our IM Month web page for practical tips on how to get started with records and information management, including our latest guidelines on organizing a records cleanup day and security tips when travelling with mobile devices; daily tips for managing information, and more that you can use to get your records and information in order. As part of the campaign, Information Technology Services (ITS) will post daily information management tips via its @MemorialU_ITS Twitter feed.

Memorial has a dedicated Information Management & Protection team available to assist you with implementing information management and protection best practices in your area. Contact IM&P to obtain advice and recommendations or to schedule an information management and/or information protection training session for your team. Have a great IM month!


FTR: Outlook Mailbox Cleanup Quick Tips

Technology has greatly increased the amount of information we receive and the speed at which it arrives. It is easy to get overwhelmed when the volume of potentially useful and relevant information exceeds our processing capacity, causing all of this information to become a hindrance rather than a help. Check out our latest For the Record: Outlook Mailbox Cleanup Quick Tips for best practice guidnace on how to clean up your Outlook mailbox.


Website supports new Information Management Policy

Information Management and Protection (IM&P) has launched its new website to provide resources and tools to help other Memorial University units follow best practices in managing and protecting their information.

The IM&P website supports the university’s new Information Management Policy, which was approved by the Board of Regents July 7, 2016 and went into effect immediately.  The policy provides direction on the management and protection of university records, and also includes procedures to develop retention and disposal schedules, securely shred and dispose of confidential records within individual units.

As a unit within the Office of the Chief Information Officer (CIO) portfolio, IM&P has a mandate to create an enterprise-wide information management and protection program and strategy for Memorial. 

“IM&P will provide advice and support to units in managing and protecting information more effectively and efficiently, thereby enabling legislative and policy compliance.  The new IM Policy is a crucial starting point to providing a university-wide information management and protection framework.” said Shelley Smith, Chief Information Officer.

The new Information Management Policy enables units across the university to comply with the Management of Information Act, which sets out the legislative requirements for public bodies such as Memorial.  The policy was drafted by the Office of the CIO in consultation with the university’s Policy Office and information sessions were held earlier this year.

IM&P also offers regular updates on opportunities for education and training, new resources and tools, and the latest trends in information management and protection.  If you would like to receive these emailed updates, please contact IM&P.

Information Management Policy approved July 7

Memorial’s Information Management Policy was approved by the Board of Regents July 7, 2016 and came into effect immediately.  We would like to thank the many people who provided valuable input during the drafting, consultation and approval stages.


Subscribe to IM&P updates

IM&P is building a university-wideinformation management (IM) communityto share what’s new in information management and protection, including, resources and tools, current projects, latest trends, opportunities for education, training and career development.  If you would like to receive regular updates, email IM&P and we will add you to our subscription list.




Information Management & Protection

230 Elizabeth Ave, St. John's, NL, CANADA, A1B 3X9

Postal Address: P.O. Box 4200, St. John's, NL, CANADA, A1C 5S7

Tel: (709) 864-8000