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Applications and Forms

Researchers must submit an electronic copy of their application, including any  supporting documents to You will receive an automatic email reply confirming receipt of your application.

ICEHR will not accept hardcopies of entire applications. Only Section D of the application form should be submitted in hardcopy,with original signatures, to:

c/o Research Grant and Contract Services
Bruneau Centre for Research and Innovation
Memorial University of Newfoundland
St. John’s, NL A1C 5S7

Office location: IIC2010C

Note: To save fillable PDF forms you must open and complete them in Adobe Reader XI (or later) or AcrobatPro.


Application Forms 

Application forms are now available in both PDF and Word versions. Select whichever version you prefer. If possible, please save Word versions as a PDF prior to submission to ICEHR. 

Application 1A: Faculty & Staff Research

Select this application form if you are a faculty or staff member seeking ethics approval for research.

Application 1B: Student & Postdoctoral Fellow Research

Select this application form if you are an undergraduate or graduate student; or are a postdoctoral fellow seeking ethics approval for research.

Please note: If your research is health related, the HREA Notification Form must be completed and submitted to ICEHR with your application.

Be sure to consult the new informed consent template prior to submitting your application.

Proposals are assigned file numbers in the order in which they are received. Do not submit your application to a Committee member or the Chair since this will delay the assignment of a file number, and thereby, also the processing of your application.

Researchers are required to submit applications for ethics review at least four weeks before they intend to begin the research. Be aware that incomplete or ethically controversial proposals may take longer than four weeks to be reviewed.

To accommodate vacations or other absences the review process may take up to six weeks. Applications received in the week prior to the December holiday period will be assigned for review in January.

Annual Updates

The TCPS2 requires that an Annual Update Form [PDF] [Word] be submitted to ICEHR each year prior to the expiry of your ethics clearance.

If you plan to continue the project, request renewal of your ethics clearance and include a brief summary on the progress of the project.

If the project has been completed or terminated, and clearance is no longer required, request the file be closed and provide a brief final report.


If, during the course of your research project, you need to make changes that may give rise to ethical concerns, you must request an amendment to your approved protocol.

To request an amendment complete the Amendment Request Form [PDF] [Word] and submitted it, and any documents relevant to the request (with revisions highlighted), to ICEHR (

Note: Amendment requests must be reviewed and approved by ICEHR before the proposed changes are implemented.