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Applications and Forms

 

NOTICE TO RESEARCHERS:

Applications, amendment requests, annual updates, and personnel changes must be submitted to ICHER from a Researcher Portal account. Email submissions are no longer accepted.

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TCPS 2: CORE Requirement

The TCPS 2: CORE (Course on Research Ethics) is an eight module tutorial designed to introduce researchers to the TCPS 2 guidelines. The guidance in the CORE tutorial is applicable to all research, regardless of discipline or methodology.

Beginning April 1, 2016, all faculty, staff, and students must have completed the TCPS 2: CORE (Course on Research Ethics) prior to submitting a new application to ICEHR for review. Certificates of completion must be included with your application submission, or your application will be returned to you. 

To login/resister for the TCPS 2: CORE, please CLICK HERE. 

 

Application Forms

Memorial University faculty, staff, and students seeking ethics approval for research from ICEHR must complete their application for ethics review using Memorial's Researcher Portal

Researchers are required to submit their applications at least four weeks before they intend to begin data collection. However, review may take up to six weeks during periods of high volume, or to accomodate holiday and/or vacation absences. Ethically controversial proposals may take longer than four to six weeks to be reviewed. Incomplete appplications will be returned to the applicant and will not be assigned for review.

Ethics Application Screening Tool

The interactive Ethics Application Screening Tool was developed to help guide researchers to the appropriate application for ethics review for the various REBs in the province. It is highly recommended that all researchers complete the tool prior to accessing an application form in the Researcher Portal. Please note that applications cannot be transferred between the different REBs if the incorrect application is selected; and that through the creation of the Researcher Portal, the various REBs have updated their processes and forms, and these changes may impact which application to complete.

Application for the Review of Student Sub-Projects 

Students who are working on a sub-portion of a faculty member’s already approved project as part of their dissertation, thesis, or other degree requirements may be eligible to complete the Application for Ethics Review (Sub-Project) which is available from your Researcher Portal account.

Researchers who are unsure whether their project qualifies as a 'sub-project' are encouraged to consult with ICEHR prior to submitting this application form. If a proposal submitted as a 'sub-project' is deemed too dissimilar from the larger project, ICEHR reserves the right to require the researcher to resubmit using the main application form.  

 

 

Event Forms

All event forms must be submitted from a Researcher Portal account. All approved applications that you are associated with as a PI or team member are accesible from the 'Applications (Submitted - Post Review)' link on your portal account homepage. Any existing project team member can submit an event form.

Please refer to the Post-review Application Management manual and/or video for guidance on how to submit an event form.

 

Annual Update Form

Complete this event form annually, prior to expiration of your clearance, to renew your ethics clearance for another year, or to close your file if the project is completed or terminated.

Submission of an annual update is required by Article 6.14 (Continuing Research Ethics Review) of the TCPS 2. Please note that if your project was completed and/or terminated since your last update, you must still complete the update form to request closure of your file. 

Amendment Request Form

Complete this form to request changes to an approved protocol that may raise ethical concerns. Proposed changes must be reviewed and approved by ICEHR prior to implementation.

Personnel Change Notification Form

Complete this event form to add and/or remove project team members to your project.

Adverse Event Report Form

Complete this event form to report an adverse event or unanticipated effect.