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Applications and Forms


*NEW* TCPS 2: CORE requirement

As of January 1, 2016, all faculty, staff, and students must have completed the TCPS2: Course on Research Ethics (CORE) prior to submitting an application to ICEHR for review. Certificates of completion must be included with your application submission. If you have already completed the TCPS2 CORE, please include a copy of your Certificate of Completion with your application for ethics review.

Please CLICK HERE to login/register


*NEW* Researcher Portal Accounts

Memorial's new "Researcher Portal" launches November 30, 2015. All faculty, staff, and students applying for (or with existing) ethics clearance from ICEHR must register for a Researcher Portal account to submit applications, requests for amendment, and/or annual updates. 

**After January 1st 2016, ICEHR will NO LONGER accept applications, amendment requests, or annual updates by email.**

Please CLICK HERE to register for your Researcher Portal account now!


Researchers must submit an electronic copy of their application, including any supporting documents to You will receive an automatic email reply confirming receipt of your application.

ICEHR will not accept hardcopies of entire applications. Only Section D of the application form should be submitted in hardcopy,with original signatures, to:

Bruneau Centre for Research and Innovation
Memorial University of Newfoundland
St. John’s, NL A1C 5S7

Office location: IIC2010C


Application Form 

Memorial University faculty, staff, and students seeking ethics approval for research from ICEHR must complete an Application for Ethics Review (.docx).

Researchers are required to submit their applications at least four weeks before they intend to begin data collection. However, review may take up to six weeks during periods of high volume, or to accomodate holiday and/or vacation absences. Ethically controversial proposals may take longer than four to six weeks to be reviewed. Incomplete appplications will be returned to the applicant and will not be assigned for review.


Application for the Review of Student Sub-Projects 

Students who are working on a sub-portion of a faculty member’s already approved project as part of their dissertation, thesis, or other degree requirements may be eligible to complete the Application for Ethics Review (Sub-Project).

Researchers who are unsure whether their project qualifies as a 'sub-project' are encouraged to consult with ICEHR prior to submitting this application form. If a proposal submitted as a 'sub-project' is deemed too dissimilar from the larger project, ICEHR reserves the right to require the researcher to resubmit using the main application form.  


If your research is health related, the HREA Notification Form must be completed and submitted to ICEHR with your application.

Be sure to consult the informed consent template prior to submitting your application.

Proposals are assigned file numbers in the order in which they are received. Do not submit your application to a Committee member or the Chair since this will delay the assignment of a file number, and thereby, the processing of your application. 

Annual Updates

The TCPS2 requires that an Annual Update Form [PDF] [Word] be submitted to ICEHR each year prior to the expiry of your ethics clearance.

If you plan to continue the project, request renewal of your ethics clearance and include a brief summary on the progress of the project.

If the project has been completed or terminated, and clearance is no longer required, request the file be closed and provide a brief final report.


If, during the course of your research project, you need to make changes that may give rise to ethical concerns, you must request an amendment to your approved protocol.

To request an amendment complete the Amendment Request Form [PDF] [Word] and submitted it, and any documents relevant to the request (with revisions highlighted), to ICEHR (

Note: Amendment requests must be reviewed and approved by ICEHR before the proposed changes are implemented.


Note: To save fillable PDF forms you must open and complete them in Adobe Reader XI (or later) or AcrobatPro.