Research administration is a responsibility shared between the Office of the Vice-President (Research) and academic units. Within the VPR portfolio, two units are responsible:
Research Grant and Contract Services (RGCS), which works closely with the Office of the Vice-President (Research); CREAIT, CRC and CFI Services; legal counsel; Enterprise Risk Management; and individual faculties and schools to provide support for research funding activities.
- CREAIT, CRC and CFI Services (CCCS), which oversees all aspects of the Canada Research Chairs Program (CRC), the Canada Foundation for Innovation (CFI) and Memorial’s CREAIT Network.
Overview of RGCS services
Pre-award administrative services
Includes everything to do with the application for, and acquisition of, research funding, right up to the point of spending. Pre-award services also includes any maintenance activities over the life of the award that are associated with the right to continued use of the funding (clearances, amendments, extensions, applying to the General Research Fund, etc.). RGCS’s pre-award administrative services are described below.
- General inquiries;
- Institutional compliance review;
Confirm eligibility requirements of applicant/co-applicants and partner organizations (where applicable);
Review budget to ensure that it has been prepared in accordance with funding program guidelines as well as Memorial’s policies (including the Indirect Cost Policy);
Complete an application component check to ensure all required components conform to the funding agency program requirements;
Confirm that signatures have been obtained from all internal and external applicants/co-applicants/partners (where applicable) as well as appropriate approvals from unit/faculty/external (including partner organizations);
Confirm written confirmation for commitment of resources (cash and in-kind) as outlined in the budget and/or as identified in other sections of the application;
Assess the relationship of related grants and/or pending applications with the current application (where applicable); and
Confirm compliance with the “Meaning of Signature” as outlined in the application guidelines.
- Institutional approval including signature (where applicable) for applications, and research funding related contracts and agreements for all funding agencies except CFI and CRC (see CREAIT, CRC and CFI Services for more information);
- Initiating the establishment of research accounts by Financial and Administrative Services; fund transfers; obtaining confirmation of certifications (Animal Care, Ethics, etc.);
- Administration of internally-funded grant programs;
- Liaison with Tri-Agency (CIHR, NSERC, SSHRC) and other research funding organizations and agencies; related accountability and regulatory requirements; and
- Communicating funding opportunities/deadlines; agency guidelines.
Administered by the Research Project Management (RPM) division of RGCS, post-award services include project management guidance and support services to research projects university-wide. Project management services include common tools, templates and processes to aid researchers in the management of their research projects. Furthermore, where necessary, RPM provides training to principal investigators (PIs), project managers and research team members on project management strategies. These optional support services will be available to the research community throughout the life of a research project.
As of summer 2016, the RPM division is designing a project management framework to aid in the dissemination of project management support services university-wide. It is anticipated that this framework will be release in Fall 2016.