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Step By Step

Follow these simple steps to register for graduate study at Memorial.

Step 1: Preparation

All students should contact their supervisor, graduate officer or department head for assistance in finalizing their course program.
You will need the following materials to register:
1. Current Memorial Calendar - available online, at the bookstore and Cashier's Office at a cost of $5
2. These Registration Procedures
3. Access to the Internet

 

Step 2: Select your courses

Following a review of these procedures and the university Calendar and after receiving course selection advice from your department, your next step is to finalize your timetable. A searchable course offerings section is available at this site containing all graduate course offerings for the fall semester.
When selecting courses, you should be aware of the class schedule terms that appear as column headings in the course offerings and are defined below:

COURSE
SEC
CRN (Course Reference Number)
SLOT(S)
DAYS, BEG TIME, END TIME
ROOM
SCHD TYPE
ASSOC LAB/LEC SECT
ACCS
WAIT LIST
PRE CHK
INSTRUCTOR
CRED HR
BILL HR
In addition to these headings, course sections may also have information regarding reserved seating.

COURSE
Under this heading appears the course subject, course number and course title. The course subject is a three- or four-character abbreviation of the subject area.

SEC
Each section or offering of a course has a three-digit section number associated with it.

CRN (Course Reference Number)
Under this heading, each course will be identified by a five-digit course reference number that must be used when registering by Memorial Self-Service. This number has no inherent significance and may change for each course from semester to semester.

SLOT(S)
Some course sections listed have been assigned a specific time slot in which the class will meet. These are indicated on the class schedule.

Time slot 99 refers to a time slot different from normal. Course sections assigned this time slot are either offered through distance education or will meet at times determined by the academic unit. You should contact the academic unit for details before attempting to schedule any other course, since these classes often meet at irregular times and may pose scheduling problems.
The registration system will warn you if you have registered for a course that will cause a conflict in your class schedule, but it will not correct that error for you. Planning a conflict-free schedule is therefore a critical step in your registration procedure. Please check and re-check your course selections before attempting to register.

DAYS, BEG TIME, END TIME

The days of the week are abbreviated as:
M - Monday
F - Friday
T - Tuesday
S - Saturday
W - Wednesday
U - Sunday
R - Thursday
 

BEG TIME refers to the starting time of the course section following the 24-hour clock; END TIME refers to the time the section finishes meeting.

ROOM
This refers to the building and room where the course section will meet. If you are unfamiliar with any of Memorial's building abbreviations, check out our list of codes.

SCHD TYPE (Schedule Type)
This column refers to the activity associated with the course section and will be one of the following:

L&L
Both Lecture and Laboratory
LAB
Laboratory
SAL
Software Application Lab
WRK
Work Term
IND
Independent Study Course
SEM
Seminar
D/E
Distance Education
CLI
Clinical
PSI
Personalized System
of Instruction
STD
Studio
DST
Dissertation
CEX
Comprehensive Exam
INT
Internship
WWW
World Wide Web
LEC
Lecture
C&L Both Clinical and Laboratory ENS Ensemble
HES Honours Essay    

Distance Education Course Information Letters and notifications of term tests and exam dates, times and locations are available through the Distance Education menu in Memorial Self-Service and in Desire2Learn. This information is not mailed to students. You are advised to visit the Distance Education section of Memorial Self-Service immediately upon registration for essential course information and periodically throughout the semester for information on exams.

Memorial has a learning management system, Desire2Learn, for all distance students and on-campus students who have registered for a course that will feature a web-based component. During the first week of the semester, each course outline will tell you if the course has a web component. Increasingly, courses delivered on campus will supplement face-to-face teaching with web-based tools to share course notes, have discussion forums, and so on. To access your course, visit www.distance.mun.ca, and click on the “Log On To Your Web Course” link. If you need help on campus to set up your account, you can visit the Commons in the QEII Library.

ACCS
This heading indicates whether the course is available for registration using Memorial Self-Service and how requests to drop and add the course will be accommodated. There are two columns under this heading; the first refers to the time period before the deactivation of wait lists; the second refers to the period after wait lists are deactivated, August 22. The following table outlines the various values:
Code

Meaning
Y
Adding and dropping permitted using Memorial Self-Service
A
Adding permitted but not dropping using Memorial Self-Service
D
Dropping permitted but not adding using Memorial Self-Service
N
Neither adding nor dropping permitted using Memorial Self-Service. All registration is through course change form.
If a course has an associated "D" or "N" entry then the academic unit concerned has direct control over adding the course. If you wish to register in such a course you must obtain the written permission of the head of the appropriate academic unit and of the instructor on a course change form. This form is available at the Office of the Registrar and and here as a downloadable pdf file. Once completed, it must be validated by the Office of the Registrar.
To avoid lineups and unnecessary paperwork please use Memorial Self-Service whenever possible to drop courses.

WAIT LIST
This heading indicates whether you can wait-list a course section if the enrolment limit has been reached. If a registered student drops a course for which a wait list is kept, the first eligible student on the wait list will be registered automatically. A "Y" under this heading indicates a wait list is available. "N" means no wait list is available.

The registration system will permit you to be registered and wait-listed in a maximum of 21 credit hours. If you become registered in a particular course section, other wait-listed sections of that course will be dropped.
Some academic units have placed limits on the lengths of wait lists. Therefore, if a wait list for a particular course section is full, the system will advise you and you will not be given an opportunity to wait list for the course.

PRE CHK (Prerequisite/Co-requisite Check)
A "Y" value under this heading indicates that the department has requested that all prerequisites and/or co-requisites listed in the university Calendar be enforced.

A prerequisite course is a required course that must be successfully completed before you begin classes in another course. A co-requisite course is a required course that may be taken at the same time as another course.
If you wish to register in a course for which a prerequisite or co-requisite exists, and if you do not meet the requirement, you should contact the appropriate department head to request a waiver before your assigned time of registration. In most cases the department head will be able to process the request after which you will be able to register for the course. If the academic unit cannot process the waiver a signed prerequisite waiver form must be submitted to the Office of the Registrar before you will be able to register for the course. You must conduct the registration yourself.

INSTRUCTOR
This heading refers to the instructor(s) assigned to teaching the course section, as of the time of publication. Check with Memorial Self-Service for the most up-to-date information or with individual academic units for instructors not listed.

CRED HR and BILL HR
These headings are not applicable to graduate students but are included for the benefit of any undergraduate students who may be taking graduate courses.

RESERVED SEATING
Priority in registration in many courses will be given to students who are enrolled in a program of study on the basis of major. This will be indicated on the line below the course listing. For example under SOCI 6150 you will see:
RESERVED FOR: MAJOR SOCI
This means that students who have declared majors in SOCI will be given priority in registering for this course. Please refer to the reserve code table for possible reserve entries. Please note that reserves may vary according to course section. You should check all sections of a course to determine if you are eligible to register for it.

Step 3: Register by Memorial Self-Service

Memorial Self-Service is available Sunday to Friday, 5 a.m. - midnight, Newfoundland time, for most weeks of the year.

Registration for the 2013 fall semester begins on July 30 and the system is available for registration and changes to your registration (within specified deadlines) until October 23, with the exception of August 23.

Step 4: Pay your fees

Tuition Fees
 
Tuition fees and all other fees are due when you register. This includes the fees for the upcoming semester, and any outstanding fees from previous semesters. To avoid a late payment penalty, please ensure that your fees are paid by September 18.
For a detailed listing of all financial regulations and fees, including tuition and related fees, residence (housing) and meals fees and charges, student organizations fees, fees and charges pertaining to appeals, and miscellaneous fees and charges, please see the Fees and Charges section of the current University Calendar. The fees and charges indicated there are valid; however, you should note that they are subject to change.

 

Fees for Visiting Research Students

Visiting research students will be exempt from tuition fees. However, all visiting research students will be required, as a condition of registration, to purchase health insurance (contact the International Student Advising Office, isa@mun.ca or by telephone at 709 864 8895, or the Graduate Students' Union, gsu@gsumun.ca or by telephone at 709 864 4395). If a visiting research student wishes to register for a course while at Memorial University of Newfoundland, s/he must meet the University admission requirements and pay the undergraduate per course fee.

Other Fees

i) Thesis Binding Fee: Where a thesis is required by a particular degree or program, a fee of $20 will be charged to cover the cost of binding two copies of the thesis.


ii) Student Organization Fees

iii) The Works, recreation and club fee: $55.96 per semester

iv) Drug and Health Insurance Plan fees

Drug and Health Insurance and Dental coverage is required of all full-time students.

Students who have alternative health and dental coverage may opt out of the plan(s). The deadline to opt out of the health and dental plans is three weeks after the start of class.

Drug and Health Insurance Plan fee (per annum): $553.95

Dental Insurance Plan fee (per annum): $196.68

All students (undergraduate and graduate) studying on a student visa at Memorial University of Newfoundland will be required, as a condition of registration, to purchase health insurance. International students should check with the International Student Advising Office (isa@mun.ca or by telephone at 709 864 8895) for the current rate.

Dental coverage is required of all full-time students. International Students should consult with the Graduate Students' Union (gsu@gsumun.ca or by telephone at 709 864 4383) for the current rate.

Methods of Payment


Memorial University offers students a variety of payment methods, each described in detail below. While tuition fees and student union fees are due once you register, you should arrange to pay your fees, following the instructions below, in time to avoid lining up and to avoid the late payment penalty. Invoices will be mailed three weeks before the first day of classes.

Cash/Debit Card: Must be paid in person at the Cashier's Office. Do not mail cash.

Cheque: May be mailed or delivered in person to the Cashier's Office, OR placed in the student payment drop-off box at the Cashier's Office.

If you are using a cheque to pay fees you are strongly encouraged to mail it to avoid line-ups at the Cashier's office. You may post-date the cheque to September 18, 2013.


Credit Card: Effective July 1, 2013, Moneris, Memorial's clearing house for credit card payments, will charge a 1.95% convenience fee to those who use a credit card to make payments on student accounts.  For more information, please refer to the FAQ.  You must use Memorial Self-Service. Ensure your payment is received by September 18. Because Memorial Self-Service uses state-of-the-art encryption technology to ensure the security of your data, you might experience difficulty using older browsers.

Telephone or Online Banking: Customers of most Canadian Chartered Banks who have access to the banks' telephone or online banking systems can pay their fees up to and including September 18 using this service. Further information on the use of this banking system can be obtained from your local branch.

Payroll Deductions: If you choose to pay your fees from your graduate student support, you must make arrangements for payroll deductions on or before September 18 in order to avoid a late payment penalty. In order to have deductions from the pay period on September 19, arrangements must be made by September 5. The policy and form for payroll deductions is available here.

Deductions for the 2013 fall semester will be over eight pay periods commencing on September 19. Payroll deductions are not available for outstanding fees.

Note: Payroll deductions must be completed each September for the academic year.

Student Aid: In place since fall 2012, important changes to the student loans disbursement process affect all students who have applied and been approved for funding. See the Provincial Department of Advanced Education and Skills Student Aid website for details.Once your application for financial assistance has been assessed and approved for funding, you will be sent a Notice of Assessment and a Master Student Financial Assistance Agreement (MSFAA). You must complete and mail your MSFAA to the National Student Loan Service Centre (NSLSC) via a designated Canada Post outlet. Once the NSLSC has confirmed receipt of your MSFAA and has received Electronic Confirmation of Enrolment from Memorial, your financial assistance will be deposited to your bank account and/or sent directly to Memorial University to pay tuition fees. This one-time loan agreement is issued for the lifetime of your educational borrowing, provided any break in studies is not more than two years. There will no longer be an in-person pick-up and processing distribution process on campus.

If you do not want your fees deducted from your loan you must pay by one of the other methods by August 30. Please note that if you pay by another method after this date, your tuition will still be deducted from your loan and your other payment will be refunded.

If you are a student at Memorial University receiving a student loan from a province other than Newfoundland and Labrador, you can finalize necessary documents and pick up your loan at the University Centre, UC 4018. Contact Cheryl Peckham, telephone number 709 864 3536 or 709 864 6168. Students from the United States who are interested in applying for U.S. Student Aid should contact the International Scholarships Co-ordinator at 709 864 7910, University Centre, UC4016. 

Remember, students with outstanding fees after September 18, 2013 will be assessed a late payment penalty.

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