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Step By Step

Follow these simple steps to register for graduate study at Memorial.

Step 1: Preparation

All students should contact their supervisor, graduate officer or department head for assistance in finalizing their course selections.

You will need the following materials to register:

1. Current Memorial Calendar - available online, at the bookstore and Cashier's Office at a cost of $5
2. These Registration Procedures
3. Access to the Internet

Step 2: Select your courses

Following a review of these procedures and the university Calendar and after receiving course selection advice from your department, your next step is to finalize your timetable. A searchable course offerings section is available at this site containing all graduate course offerings for the 2012 Spring Semester. A pdf copy can be made available upon request by emailing ehillman@mun.ca

When selecting courses, you should be aware of the class schedule terms that appear as column headings in the course offerings and are defined below:
COURSE
SEC
CRN (Course Reference Number)
SLOT(S)
DAYS, BEG TIME, END TIME
ROOM
SCHD TYPE
ASSOC LAB/LEC SECT
ACCS
WAIT LIST
PRE CHK
INSTRUCTOR
CRED HR
BILL HR

In addition to these headings, course sections may also have information regarding reserved seating.

COURSE
Under this heading appears the course subject, course number and course title. The course subject is a three- or four-character abbreviation of the subject area.

SEC
Each section or offering of a course has a three-digit section number associated with it.

CRN (Course Reference Number)
Under this heading, each course will be identified by a five-digit course reference number that must be used when registering by Memorial Self-Service. This number has no inherent significance and may change for each course from semester to semester.

SLOT(S)
Some course sections listed have been assigned a specific time slot in which the class will meet. These are indicated on the class schedule.

Time slot 99 refers to a time slot different from normal. Course sections assigned this time slot are either offered through distance education or will meet at times determined by the academic unit. You should contact the academic unit for details before attempting to schedule any other course, since these classes often meet at irregular times and may pose scheduling problems.

The registration system will warn you if you have registered for a course that will cause a conflict in your class schedule, but it will not correct that error for you. Planning a conflict-free schedule is therefore a critical step in your registration procedure. Please check and re-check your course selections before attempting to register.

DAYS, BEG TIME, END TIME
The days of the week are abbreviated as:

M - Monday

F - Friday

T - Tuesday

S - Saturday

W - Wednesday

U - Sunday

R - Thursday

 


BEG TIME refers to the starting time of the course section following the 24-hour clock; END TIME refers to the time the section finishes meeting.

ROOM
This refers to the building and room where the course section will meet. If you are unfamiliar with any of Memorial's building abbreviations, check out our list of codes.

SCHD TYPE (Schedule Type)
This column refers to the activity associated with the course section and will be one of the following:

L&L

Both lecture and laboratory

LAB
Laboratory
SAL

Software Application Lab

WRK
Work Term
IND

Independent Study Course

SEM
Seminar
D/E

Distance Education

CLI
Clinical
CEX

Comprehensive Exam

INT
Internship
WWW

World Wide Web

LEC
Lecture

ENS

Ensemble

DST

Dissertation

STD

Studio

HES

Honours Essay

PSI

Personalized System
of Instruction

C&L

Both clinical and laboratory

Distance Education Course Information Letters and notification of term tests and final exam dates, times and locations are available through the Distance Education menu in Memorial Self-Service. This information is not mailed to students. You are advised to visit the Distance Education section of Memorial Self-Service immediately upon registration for essential course information, and periodically throughout the semester for information on exams.

Memorial has a learning management system, Desire2Learn, for all distance students and on-campus students who have registered for a course that will feature a web-based component. Increasingly, courses delivered on campus will supplement face-to-face teaching with web-based tools to share course notes, have discussion forums, etc. to access your course, visit the DELTS website and click on the "Log On To Your Web Course" link. If you need help on campus to set up your account, you can visit the Commons in the QEll Library.

ACCS
This heading indicates whether the course is available for registration using Memorial Self-Service and how requests to drop and add the course will be accommodated. There are two columns under this heading; the first refers to the time period before the deactivation of wait lists; the second refers to the period after wait lists are deactivated, April 25. The following table outlines the various values:

Code


Meaning

Y

Adding and dropping permitted using Memorial Self-Service

A

Adding permitted but not dropping using Memorial Self-Service

D

Dropping permitted but not adding using Memorial Self-Service

N

Neither adding nor dropping permitted using Memorial Self-Service. All registration is through Course Change Form.

If a course has an associated "D" or "N" entry then the academic unit concerned has direct control over adding the course. If you wish to register in such a course you must obtain the written permission of the head of the appropriate academic unit and of the instructor on a Course Change Form. This form is available at the Office of the Registrar and, once completed, must be validated by the Office of the Registrar.

To avoid lineups and unnecessary paperwork please use Memorial Self-Service whenever possible to drop courses.

WAIT LIST
This heading indicates whether you can wait-list a course section if the enrolment limit has been reached. If a registered student drops a course for which a wait list is kept, the first eligible student on the wait list will be registered automatically. A "Y" under this heading indicates a wait list is available. "N" means no wait list is available.

The registration system will permit you to be registered and wait-listed in a maximum of 21 credit hours. If you become registered in a particular course section, other wait-listed sections of that course will be dropped.

Some academic units have placed limits on the lengths of wait lists. Therefore, if a wait list for a particular course section is full, the system will advise you and you will not be given an opportunity to wait list for the course.

PRE CHK (Prerequisite/Co-requisite Check)
A "Y" value under this heading indicates that the department has requested that all prerequisites and/or co-requisites listed in the university Calendar be enforced.

A prerequisite course is a required course that must be successfully completed before you begin classes in another course. A co-requisite course is a required course that may be taken at the same time as another course.

If you wish to register in a course for which a prerequisite or co-requisite exists, and if you do not meet the requirement, you should contact the appropriate department head to request a waiver before your assigned time of registration. In most cases the department head will be able to process the request after which you will be able to register for the course. If the academic unit cannot process the waiver a signed prerequisite waiver form must be submitted to the Office of the Registrar before you will be able to register for the course. You must conduct the registration yourself.

INSTRUCTOR
This heading refers to the instructor(s) assigned to teaching the course section, as of the time of publication. Check Memorial Self-Service for the most up-to-date information or with individual academic units for instructors not listed here.

CRED HR and BILL HR
These headings are not applicable to graduate students but are included for the benefit of any undergraduate students who may be taking graduate courses.

RESERVED SEATING
Priority in registration in many courses will be given to students who are enrolled in a program of study on the basis of major. This will be indicated on the line below the course listing. For example under SOCI 6900 you will see:
RESERVED FOR: MAJOR SOCI
This means that students who have declared majors in SOCI will be given priority in registering for this course. Please refer to the reserve code table for possible reserve entries. Please note that reserves may vary according to course section. You should check all sections of a course to determine if you are eligible to register for it.


Step 3: Register by Memorial Self-Service

Memorial Self-Service is available Sunday to Friday, 5 a.m. - midnight, Newfoundland time, for most weeks of the year.

Registration for the 2012 Spring Semester begins on April 13 and the system is available for registration and changes to your registration (within specified deadlines) until July 19, 2012, with the exception of April 26.


Step 4: Pay your fees

Tuition Fees

Tuition fees and all other fees are due when you register. This includes the fees for the upcoming semester, and any outstanding fees from previous semesters. To avoid a late payment penalty please ensure that your fees are paid by May 7.

For a detailed listing of all financial regulations and fees, including tuition and related fees, residence (housing) and meals fees and charges, student organizations fees, fees and charges pertaining to appeals, and miscellaneous fees and charges, please see the Fees and Charges section of the current university Calendar. The fees and charges indicated there are valid at the date of printing; however, you should note that they are subject to change.

Fees for Visiting Research Students


Visiting research students will be exempt from tuition fees. However, visiting research students will be required, as a condition of registration, to purchase health insurance. If a visiting research student wishes to register for a course while at Memorial University of Newfoundland, s/he must meet the University admission requirements and pay the undergraduate per course fee.


Other Fees

i) Thesis Binding Fee: Where a thesis is required by a particular degree or program, a fee of $20 will be charged to cover the cost of binding two copies of the thesis.

ii) Student Organization Fees

iii) The Works, recreation and club fee: $55.04 per semester

iv) Drug and Health Insurance Plan fees
Students who have alternative health and dental coverage may opt out of the plan(s). The deadline to opt out of the health and dental plans is three weeks after the start of class.

Drug and Health Insurance Plan fee (per annum): $553.95

Dental Insurance Plan fee (per annum): $196.68

All students (undergraduate and graduate) studying on a student visa at Memorial University of Newfoundland will be required, as a condition of registration, to purchase health insurance. International students should check with the International Student Advising Office (isa@mun.ca or by telephone at (709) 864-8895) for the current rate.

Dental coverage is required of all full-time students. International Students should consult with the Graduate Students' Union (gsu@mun.ca or by telephone at (709) 864-4383) for the current rate.

vi) Late Registration
The last day to register without incurring late registration fees is May 7. Refer to the Diary in the Relevant Dates section here for the deadline to add courses. A late registration fee of $20 will be charged. In certain circumstances, an additional fee of $10 may be charged for every day beyond the deadline that you register.

Methods of Payment

Memorial University offers students a variety of payment methods, each described in detail below. While tuition fees and student union fees are due once you register, you should arrange to pay your fees, following the instructions below, in time to avoid lining up and to avoid the late payment penalty. Invoices will be mailed three weeks before the first day of classes.

Cash/Debit Card - Must be paid in person at the Cashier's Office. Do not mail cash.

Cheque - May be mailed or delivered in person to the Cashier's Office, OR placed in the night deposit slot at the Cashier's Office

If you are using a cheque to pay fees you are strongly encouraged to mail it to avoid lineups at the Cashier's office. You may post-date the cheque to May 7, 2012.

Credit Card - You must use Memorial Self-Service. Ensure your payment is received by May 7. Because Memorial Self-Service uses state-of-the-art encryption technology to ensure the security of your data, you might experience difficulty using older browsers. If you do not have a current browser or are uncomfortable using a credit card on the internet, the credit card payments can be made in person at the Cashier's Office.

Telephone or Online Banking - Customers of tmost Canadian Chartered banks who have access to the banks' telephone or online banking systems can pay their fees up to and including May 7 using this service. Further information on the use of this banking system can be obtained from your local branch.

Payroll Deductions - If you choose to pay your fees from your graduate student support, you must make arrangements for payroll deductions on or before May 7 in order to avoid a late payment penalty. In order to have deductions from the pay period on May 17 arrangements must be made by May 5. The policy and form for payroll deductions is available here. Deductions for the 2012 Spring Semester will be over eight pay periods commencing on May 17. Payroll deductions are not available for outstanding fees.
Note: Payroll deductions must be completed each September for the academic year.


Student Aid - Student loan documents are verified and signed electronically. They will have the amount due to Memorial University, if any, noted on Instructions to Lender section. If you do not want your fees deducted from your loan you must pay by one of the other methods by May 2. Please note that if you pay by another method after this date, your tuition will still be deducted from your loan and your other payment method will be refunded.

Approved certificates of eligibility for the Canada-Newfoundland and Labrador Student Loans Program will be available for pick-up and processing on May 7 and 8 from 9 a.m. to 4:30 p.m. at the Landing, UC3018. After these dates, loans can be picked up at Answers, UC3005. Please visit www.mun.ca/answers for more information.

If you are a student at Memorial University receiving a student loan from a province other than Newfoundland and Labrador, you can finalize necessary documents and pick up your loan at the Smallwood Centre, UC4018. Contact Cheryl Peckham at (709) 864-3536 or (709)864-6168. Students from the United States who are interested in applying for U.S. Student Aid should contact the International Scholarships Coordinator at (709)864-6167, Smallwood Centre, UC4018.

Remember, students with outstanding fees after May 7, 2012 will be assessed a late payment penalty.

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