Procedure for Travel Requests
Approval Date: 2016-01-19
Effective Date: 2016-01-19
Responsible Unit: Department of Financial and Administrative Services
Before travel is undertaken, the employee's Unit Head, or in the case of Unit Heads, the Associate Vice-President, Vice-President, or the President, to whom the employee reports, must sign a Travel Request acknowledging that:
a. the travel is necessary
b. the travel will be appropriate for the employee to be away from his/her normal workplace
c. the proper FOAPAL account is listed to which the travel costs will be charged.
Travel Costs Estimate
All travel requests should estimate travel costs as accurately as possible to ensure adequate funding will be available. Complete the form as appropriate. The "other details" should be used to document any costs that require further explanations. For example if you are travelling to an area where you expect to claim actual meal receipts versus per diem allowances (as permitted by the travel policy under Section 5(c) Meals), estimate expected meal costs and document the details on this line.