Procedure for half-masting Flags

Approval Date: 2017-12-07

Effective Date: 2017-12-07

Responsible Unit: Division of Marketing and Communications

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1. The official Flag sites of the University that carry Canadian, provincial and University Flags are:

a. at the St. John's campus, front of the Arts & Administration Building, Elizabeth Avenue;
b. at the Grenfell Campus, main entrance in front of Arts and Science Building; and
c. at the Marine Institute, main entrance, Ridge Road.

2. Flags at the University’s official Flags sites at all campuses will be displayed at half-mast as a mark of respect upon the death of a member of the University community, as follows:

a. serving members of faculty, staff and Board of Regents;
b. current students;
c. honorary graduates;
d. retirees of Memorial University;
e. former chancellors, Board of Regents chairs, presidents.

3. Flags at the University’s official Flags sites at all campuses will be displayed at half-mast as a mark of respect, as instructed by the President and Vice-Chancellor or the Executive Director of Marketing and Communications, such as:

a. death of provincial and national personages (follow provincial and/or national government period of mourning);
b. annual provincial and national commemorative occasions that have particular relevance to Memorial University;
c. Canadian military personnel who die in action: Memorial honours their memory during the Ceremony of Remembrance each November and by laying wreaths at war memorials on July 1, November 11, and other occasions. (Flags are not normally half- masted in respect of individual military person’s deaths.)

 

EXAMPLES OF OCCASIONS WHEN FLAGS ARE HALF-MASTED IN RESPECT OF                                         INDIVIDUAL DEATHS (ALL CAMPUSES)

University personage

Flags recognition

Chancellor; Chair, Board of Regents;
or President and Vice-Chancellor

Three consecutive days, sunrise to sunset on the day of the funeral or memorial service

Former Chancellor; former Chair, Board of Regents,
and former President and Vice- Chancell
or/President Emeritus

Sunrise to sunset on the day of the funeral or memorial service

Regent

During funeral or memorial service (3 hours)

Vice-President

During funeral or memorial service (3 hours)

Faculty member

During funeral or memorial service (3 hours)

Staff member

During funeral or memorial service (3 hours)

Retiree

During funeral or memorial service (3 hours)

Student

During funeral or memorial service (3 hours)

Honorary graduate

During funeral or memorial service (3 hours)

 EXAMPLES OF ANNUAL COMMEMORATIVE OCCASIONS WHEN FLAGS                                                                 ARE HALF-MASTED (ALL CAMPUSES)

Date

Occasion

Flagsrecognition

April 28

National Day of Mourning for Workers Killed
or Injured in the Workplace

Sunrise to sunset

June 23

National Day of Remembrance for
Victims of Terrorism

Sunrise to sunset

July 1

Memorial Day

Sunrise to noon

Last Sunday                     of September

Police and Peace Officers’ National
Memorial Day

Sunrise to sunset

November 11

Remembrance Day

Sunrise to sunset

 

4. Unit heads are responsible to notify the Executive Director of Marketing and Communications of a death as per section 2, providing relevant details via an online form as soon as notice of a death has been received. The required information must be submitted at least one business day prior to a funeral/memorial service so that appropriate action may be taken.

5. The Executive Director of Marketing and Communications effects the half-masting of University Flags by contacting the respective campuses to take appropriate action.

6. Flags shall be kept by Campus Enforcement and Patrol (CEP) and the Manager of Facilities, Fisheries and Marine Institute, of Memorial University.

 

Policies using this procedure:

Contact

University Policies

230 Elizabeth Ave, St. John's, NL, CANADA, A1B 3X9

Postal Address: P.O. Box 4200, St. John's, NL, CANADA, A1C 5S7

Tel: (709) 864-8000