To provide different options to employees who are interested in modifying their existing work arrangements to help them address personal wellness or work-life balance needs, for career development/job enrichment purposes, or for other similar reasons.
All permanent non-academic employees of the University, as well as contractual employees who are employed on a contract of six months duration or longer, but does not apply to employees of agencies or separately incorporated entities.
Unit Head - includes Deans, Directors, and other senior administrators at a comparable level or above, including the President, Vice-Presidents and Associate Vice-Presidents.
The University permits certain types of work-flex arrangements as identified in the Permissible Work-Flex Arrangements section. A work-flex arrangement not specifically identified may be recommended by the appropriate Unit Head for approval by the Director of Human Resources.
Any arrangement which is agreed upon between a Unit Head and an employee or group of employees should be documented in writing for the purpose of confirming mutual understanding regarding the details of the arrangement and its duration.
In the case of managers and professional employees, the Work-Flex Program is to be administered in a manner which is consistent with, and does not diminish, the expectation of greater flexibility and extra hours which are inherent in the positions occupied by these individuals, and for which these employees are compensated through an extra allowance of vacation in lieu of overtime.
Unit Heads have the authority under this program to approve requests for flexible working arrangements, provided they are of a type which is permitted under the Permissible Work-flex Arrangements section, and further provided that they meet the following criteria:
a) the reason for the arrangement is consistent with the intended purposes of the Work-Flex Program as outlined in the Purpose section.
b) the arrangement will not reduce the unit's service levels to students, faculty, or any other person or group either within or outside the University;
c) the arrangement will not place an unfair requirement or burden on any other employee(s) in the unit or elsewhere within the University;
d) the arrangement is feasible relative to the working schedules of other employees in the unit or area involved; and,
e) the arrangement must not contravene any provision of the applicable collective agreement if the employee requesting an arrangement is a bargaining unit employee (e.g., scheduling of hours of work, coffee breaks, lunch breaks, etc.).
The Department of Human Resources is responsible for:
a) providing advice and guidance to senior administrators and administrative support personnel regarding the interpretation and administration of the Work-Flex Program; and,
b) analyzing and reporting on the University's experience with this program in relation to its intended objectives, and recommending revisions as appropriate.
PERMISSIBLE WORK-FLEX ARRANGEMENTS
1. Reduced Hours of Work
b) Job Sharing - This involves sharing your position with another employee; the wages and benefits are prorated according to the hours worked. The Department of Human Resources can help you find a job-sharing partner and develop a job-sharing agreement.
c) Part-Time Work - This involves working less than 20 hours/week. It can also be part of a job sharing arrangement. Salary is prorated over the number of hours worked; however, part time workers are not included in the pension or benefit plans.
An employee who is interested in obtaining approval for a one-time reduction in hours of work through a leave without pay should refer to the University's Leave Without Pay Policy.
2. Short-Term Lateral Position Exchange
3. Revised Daily Work Schedule
4. Reduced Lunch Break
5. Compressed Work Hours
Employees are not permitted to accumulate or "bank" coffee break time for the purpose of Compressed Work Hours or for any purpose under the Work-Flex Program.