Approval Date: 2005-02-01
Effective Date: 2016-10-18
Review Date: 2017-05-05
Vice-President (Administration and Finance) through the Department of Financial and Administrative Services
To allow fees from research contracts, and clinical trials to be transferred to a special account to be used to cover ongoing research expenses, while ensuring no personal benefit is derived. The University has set conditions governing the operations of the account to ensure that it meets the criteria for ongoing research and Canada Revenue Agency regulations.
Applicable to fees from completed research contracts or clinical trials which have been approved by Memorial University Office of Research Grant and Contract Services.
It is the responsibility of the appropriate Dean, Associate Vice-President or Director of Research Grant and Contract Services to ensure the correct procedures and guidelines are followed.
Transfers In (Revenues)
Accounts will be established upon receipt of appropriate correspondence.
Fees from completed research contracts or clinical trials are eligible for transfer, and must be approved by the Memorial University Office of Research Grant and Contract Services.
Donation receipts will not be issued.
Accounts will be non-interest bearing.
Transfers from research grants (i.e. NSERC, SSHRC, CIHR or others) are not permitted.
No personal benefit may be derived from the account.
All expenditures must be related to research. Allowable expenses will normally fall within the regulations covering NSERC/SSHRC/CIHR awards and Memorial University Policy. The payment of professional fees is not an allowable expense.
The amounts transferred will be locked-in and cannot be paid as personal salary at a future date.
Accounts will be subject to the signing authority guidelines for grant accounts, involving the existence of primary and secondary administrative signing authorities.
Expenditures must be substantiated by original vouchers.
Equipment, software and other assets purchased become property of Memorial University.
In the event the faculty member leaves the employ of Memorial University, any unspent balance in the account will be transferred to General University Research Funds.
Accounts will not be permitted to operate in a deficit position at any time.
There are no procedures associated with this policy.