Capital Projects - Major



To establish a formal process to guide the approval, development, and delivery of major capital projects.

To establish a formal classification process for capital projects which assigns priorities and identifies approval levels required based on the nature and scope of a specific project.

To define a standard project profiling system that documents all financial and programming data related to the project.

To define protocols for the involvement of client representatives in the programming, development, and sign-off of design processes.



All projects designated as major capital that have a funding requirement in excess of $1,000,000, regardless of the source of funding. Project funding is normally assigned outside of the operating budget. Projects typically include:

  • Establishment of a new space including construction of new buildings, acquisition of property or land, external additions to existing structures, other changes to the footprint of existing structures.
  • Redevelopment of any building which affects in excess of 30% of its area.
  • Grounds improvements that alter function and use.
  • Special infrastructure processes which exceed normal maintenance guidelines and which require significant capital outlay (in excess of $1,000,000).


Major Capital Project - A project that has a funding requirement in excess of $1,000,000.

Campus Planning & Development Committee - The arm of the Board of Regents whose responsibilities include the consideration of major capital projects as they relate to general planning for physical facilities.



The University follows a formal process to guide the approval, development, and delivery of major capital projects.

The Director of Facilities Management is responsible for the administration of campus design standards, technical evaluation of project proposals, development of project estimates, and coordination and administration of project design, development and delivery services.

Based on input from the Senior Executive Committee, the Campus Planning and Development Committee will review and prioritize all major capital projects for inclusion on a planning priorities list for recommendation to the Board of Regents.

This Committee will also ensure compliance with strategic planning directions as set forth by the Board of Regents. These plans may be documented through a variety of sources including the University's Strategic Plans, Academic Plans, Campus Master Plans, Land Use and Grounds Management Plans, and Deferred Maintenance/Capital Renewal Plans. This Committee is also responsible for final recommendation of a capital project before it is submitted to the Board of Regents.


Related Documents:

Preliminary Project Estimate form (call Facilities Management at 709-864-7600)
Preliminary Capital Project Proposal Summary form (call Facilities Management at 709-864-7600)
Detailed Project Estimate form (call Facilities Management at 709-864-7600)
Formal Capital Project Approval Request form (call Facilities Management at 709-864-7600)
Selection and Appointment of Prime Consultants for Major Capital Projects Policy



Title: Capital Projects - Major
Category : Operations Approval Date: 2010-02-08
Effective Date : 2013-04-09 Review Date: 2018-02-08
Vice-President (Administration and Finance) through the Director of Facilities Management
Vice-President (Administration & Finance)

Department of Facilities Management, 709-864-7600

Previous Versions:
Please contact the Policy Office to view any of the following previous policy versions:

  • 2010-02-08
  • 1999-06-10
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