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Protected Disclosure

  

Purpose:

To provide a disclosure mechanism by which members of the University community can report Wrongdoing; and to provide protection to members of the University community who report Wrongdoing.

 

Scope:

All University students and employees

 

Definitions:

Protected Disclosure - any disclosure made under this Policy concerning an actual or perceived Wrongdoing provided that the disclosure is not frivolous, vexatious, or made in bad faith.

Protected Disclosure Coordinator - the individual appointed under this Policy to receive and review Protected Disclosures made in accordance with this Policy. The Protected Disclosure Coordinator shall not be employed by the University.

Retaliation - any adverse action against an individual because she or he has made a Protected Disclosure.

Wrongdoing   -  (i) any violation of federal, provincial, or municipal laws or regulations (ii) a violation of University policy (iii) a breach of a University code of conduct (iv) unethical or gross misconduct.

 

Policy:

Any student, faculty, or staff member who has reasonable grounds to believe that another student, faculty, or staff member has committed Wrongdoing is encouraged to make a Protected Disclosure in accordance with this Policy. The Protected Disclosure shall be made within 30 days of discovering the Wrongdoing.

 Confidentiality:

The University will use all reasonable efforts in keeping Protected Disclosures, including the identity of the person making the Protected Disclosure, confidential. Confidentiality will only be limited to conduct an investigation or disciplinary proceeding or as otherwise may be required by law.

Retaliation:

No individual who makes a Protected Disclosure will be subject to Retaliation. Any person who imposes Retaliation or attempts to impose Retaliation against any individual who makes a Protected Disclosure is subject to discipline, up to and including termination, in accordance with university policy and procedures.

Bad Faith Allegations:

Anyone who makes a Protected Disclosure that is frivolous, vexatious, or made in bad faith is subject to discipline, up to and including termination.

Reporting:

The Protected Disclosure Coordinator shall provide an annual report to the Board of Regents of Protected Disclosures made, any investigations undertaken, and any actions taken.

 

Procedures

Title: Protected Disclosure
Category : Operations Approval Date: 2007-10-18
Effective Date : 2007-10-18 Review Date: 2016-10-18
Authority:
The Board of Regents
Sponsor:
The President
Contact:

General Counsel (709) 864-3678

Previous Versions:
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