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Selection and Appointment of Prime Consultants for Major Capital Projects



To define the authority and the proper procedure to follow for the selection of Prime Consultants for Major Capital Projects.



Capital Projects in excess of $1,000,000



Prime Consultant - an architectural or engineering firm which has the prime responsibility for the project

Major Capital Project - a project with a value in excess of $1,000,000

Source Files - a list of consultants and company literature with qualifications to carry out certain disciplines of engineering including architecture

Project Brief - a description of the scope of work which gives potential bidders an overview of the project and is included in the Request for Proposals

Selection Advisory Committee - representatives from FM and user groups who review the Request for Proposals document, review and analyze proposals received, and provide a summary of findings to the Vice-President (Administration and Finance)

Jury - representatives from FM and user groups who are appointed to evaluate conceptual designs submitted by Prime Consultants

Conceptual Design - an early developmental stage of a project



Facilities Management (FM) develops and maintains Source Files of prospective Prime Consultants and subconsultants.

The Source Files are reviewed periodically by FM and are kept up to date by contacting interested firms and soliciting information on their capabilities and experience. In addition, public calls are placed periodically to solicit information from interested firms.

Prime Consultants are selected from a list of qualified architectural and engineering firms which demonstrate suitable skills, ability, and experience for the Major Capital Project and which are in good standing with the appropriate professional association in Newfoundland.

Interviews of potentially suitable Prime Consultants and subconsultants may be conducted.

FM appoints the Prime Consultant according to the procedures which follow.


Related Documents:

NAA and APEGN Guidelines for Architectural and Engineering Projects



Title: Selection and Appointment of Prime Consultants for Major Capital Projects
Category : Operations Approval Date: 2010-02-08
Effective Date : 2010-02-08 Review Date: 2018-02-08
The Vice-President (Administration and Finance) through the Director of Facilities Management
Vice-President (Administration & Finance)

Department of Facilities Management, 864-7600

Previous Versions:
Please contact the Policy Office to view any of the following previous policy versions:

  • 2000-03-09