Constitution of the Academic Council

I. FUNCTIONS

The functions of the Academic Council of the School of Music shall be to approve, for recommendation to the Senate, all regulations, courses and programmes of study of the School of Music, and to discuss and make recommendations upon any other academic matter affecting the School.

II. MEMBERSHIP

The voting membership of the Academic Council shall be

  1. The Director of the School, any Associate or Assistant Director, and all other persons holding full-time or tenurable appointments in the School of Music as Professor, Associate Professor, Assistant Professor, Lecturer, Instructor or Artist-in-Residence.
  2. The President, the Vice-President (Academic), the Registrar (or delegate).
  3. Two student representatives to be nominated by the Student Music Society.
    1. The tenure of office for student delegate shall be one year; a delegate shall be eligible for re-appointment.
    2. Only students who are registered full-time in the Bachelor of Music degree programme and who are beyond the fourth semester of the programme are eligible for nomination.

The non-voting membership of the Academic Council shall be

  1. One representative from each of the Faculties of Arts, Science, Business, and the SPERA.
  2. One representative from the Faculty of Education (Music Education Section).
  3. The University Librarian or delegate.
  4. The Academic Council may invite other Councils to nominate one representative to the Academic Council of the School of Music.
  5. Others whom the Academic Council may decide to admit.

III. COMMITTEES

1. The Academic Council shall establish such Standing Committees as it deems appropriate and determine the Terms of Reference of such Standing Committees.

2. The Academic Council shall have the power to establish ad hoc committees and to delegate to these committees whatever functions it deems appropriate.

3. In the event that other Councils invite representatives from the School of Music to attend their meetings, those representatives shall be chosen annually by election.

IV. OFFICERS

The officers of the Academic Council shall be the Director of the School of Music as Chair, an elected Vice-Chair and an elected Secretary. Elections shall take place annually at the regular September meeting.

V. MEETINGS

Meetings of the Academic Council shall be held as stated in the By-Laws.

A quorum of the Academic Council shall be 50% of the membership described in II.I(a) who are not on leave.

VI. BY-LAWS

By-Laws may be introduced and amended only at a regular meeting of the Academic Council, by a two-thirds majority of those present and voting providing that the proposed By-Law or amendment has been submitted in writing and circulated to all members not less than fourteen days prior to the meeting.

VII. AMENDMENTS TO THE CONSTITUTION

Recommendations for Amendments to the Constitution shall be by two-thirds majority of those present and voting providing that notice of the proposed amendment has been given at the previous meeting of the Academic Council and that the proposed amendment has been submitted in writing and circulated to all members not less than twenty-one days prior to the meeting of the Academic Council.

BY-LAWS OF THE ACADEMIC COUNCIL SCHOOL OF MUSIC

1.0 MEETINGS

1.1 The Academic Council shall ordinarily meet 5 times each academic year on a schedule that assures that the necessary business of the School be completed in a timely manner.

1.2 Special meetings may be called by the Director, or upon petition in writing of at least five members of the Council. Notice and Agenda for a special meeting must be circulated at least four days in advance of the meeting.

1.3 The office of the Director shall be responsible for the preparation and circulation of the Agenda for all meetings at least four days in advance of the meeting.

1.4 Joint meetings of the Academic Council may be held with any of the Councils of other Schools, Faculties or Divisions in the University when deemed desirable by the officers of the Academic Council of the School of Music and the appropriate officials of the other School, Faculty or Division.

1.5 The first meeting of the academic year shall be designated as the meeting for election of members to Standing Committees.

2.0 STANDING COMMITTEE

2.1 Nominating Committee

2.1.1 There shall be a Standing Nominating Committee, charged with the responsibility of preparing lists of nominees for all elective offices and standing committees of the Academic Council as well as lists of nominees to serve as representatives of Council on such University bodies as require School of Music representation in other than an ex officio capacity.

2.1.2 The Nominating Committee shall consist solely of a Nominating Officer.

2.1.3 The Nominating Officer shall ask members of the Academic Council for nominees to standing committees at least one month before presenting nominations to the Council. Members of Council may nominate themselves or other Council members for seats on specific standing committees.

2.1.4 The written consent of all nominees for committee positions, including those nominated from the floor, shall be secured before their names shall be put forward.

2.1.5 The Nominating Officer shall circulate its list of nominees for committees to all members of the Academic Council at least one week before the meeting of Council at which they are to be presented.

2.1.6 Election to all standing committees shall be by secret ballot. A simple count of the votes shall determine the results.

2.1.7 Members of all standing committees who are elected by Academic Council shall serve for a term of two consecutive years.

2.1.8 Vacancies on committees shall be announced to members of the Council as they occur, be entered in the Minutes, and dealt with in the same manner as original nominations, except that the Nominating Officer shall ask members of the Council for nominations at least 2 weeks before presenting nominations in Council.

2.1.9 The Director of the School shall be ex officio member of all standing committees, except the Nominating Committee, and in the case of the Committee on Student Admissions the Director shall be the Chair.

2.1.10 Special committees and ad hoc committees may be appointed by the Academic Council and/or the Director from time to time as may be deemed desirable or necessary.

2.2.0 Committee on Undergraduate Studies

2.2.1 The Committee on Undergraduate Studies is charged with such functions as are assigned to it by the Academic Council through University regulations, and with the approval for recommendation to the Council of all changes in student admission requirements, course offerings and programmes, as well as new or amended academic regulations governing the School of Music. Within the policies established by the Council, the Committee shall function jointly with the Registrar as the principal executive, advisory and appellate body. The Committee shall be responsible for developing adequate liaison with the Undergraduate Studies Committees of other Councils and of the Senate.

2.2.2 The membership of the Committee on Undergraduate Studies shall be four faculty members elected by the Academic Council, the Director of the School of Music, the Registrar or delegate, and one full-time music degree student beyond the fourth semester, elected by the Student Music Society. The Committee shall elect a chair from among its members at the first meeting following elections each year.

2.3.0 Committee on Student Admissions

2.3.1 The Committee on Student Admissions is charged with the responsibility of recommending to the Registrar suitable candidates for admission to the music degree programme in accordance with admission policies and requirements as established by the Academic Council.

2.3.2 The membership of the Committee on Student Admissions shall be the Director of the School of Music as Chair, and one faculty representative from each of the three sections of the School (Applied, Music History, and Music Theory) to be elected by the Academic Council.

2.4.0 Committee on Curriculum Planning and Development
(Until such time as the School of Music has a teaching complement of at least fifteen full-time faculty members, it is recommended that the responsibilities of this Committee continue to be discharged by a committee of the whole faculty through regularly scheduled faculty meetings.)

2.5.0 Committee on the Teaching of Writing

2.5.1 The Committee on the Teaching of Writing is charged with monitoring the implementation and effectiveness of the policy on the teaching of writing as approved by the Academic Council of the School of Music.

2.5.2 The membership of the Committee on the Teaching of Writing shall be three faculty members elected by the Academic Council and one full-time student beyond the fourth semester of the music program, elected by the Student Music Society. The Committee shall elect a chair from among its members at the first meeting following elections each year.

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