The current University purchasing policy states that all furniture purchases require the approval of Facilities Management. Furniture excludes chairs, filing cabinets and bookcases unless their placement affects egress from the space, in which case Facilities Management should be consulted. Facilities Management will support the purchase of non-standard items at the request of departments; however, it is not mandatory for these services to be availed of. The exception to this is the purchase of modular office systems, including workstations or items which require assembly. FED will continue to provide design, layout, set standards and arrange for tenders and/or quotations and provide inspection of installation of these office systems.
It should be noted that purchases performed by individual departments must comply with University purchasing policies and the conditions of the Public Tendering Act (http://www.mun.ca/ finance/policies_procedures/ public_tender_act.php/). As well, suppliers and/or installers must meet the minimum requirements of the University’s Contractor Safety Management Policy S-003 (http://www.mun.ca/facman/Safety/Safety_Policies.php). Individual departments are responsible for ensuring that these requirements are met should they perform this work independent of Facilities Management.
Written requests for new office systems (e.g. freestanding modular workstations, fabric panel office workstations) or redesign of existing office systems must be made through Facilities Engineering & Development.
Delivery of new office systems typically takes 6-8 weeks from receipt of departmental purchase order; therefore, this time frame should be taken into account when requests are made. Each workstation is designed to optimize the existing floor space with various components used to fit the space required. Additional time for review of space with Facilities Engineering & Development staff to complete design, drawing, and tender is required.
Typical layouts of modular office systems are available from Facilities Engineering & Development c/w a ball-park estimate. These estimates are intended for a quick reference only, with a more detailed estimate available upon site review by a Facilities Engineering & Development staff member.
Funding will be the responsibility of the requesting department. Where detailed estimates and drawings are required the funding department will be charged for the services. Fees for such services are recoverable from the client department, regardless of whether the project proceeds.
Requests should be made utilizing a Project Request Form which is available from this web site of by contacting Facilities Engineering & Development at 864-8725.
To reduce spending on office furniture, it is recommended that departments check the MUN Furniture Finder website for used items available for redistribution or contact firstname.lastname@example.org for more information.