Create your own green office!

The Department of Computing and Communications has a number of recommendations that everybody can follow to help reduce our carbon footprint. We hope you can help us promote these initiatives to improve the quality of our environment.

Use Rechargeable Batteries

Use rechargeable batteries instead of disposable ones. This will save you money and have much less of an impact on the environment than disposable batteries. Rechargeable batteries can be reused hundreds, or sometimes thousands of times, leaving much less pollution in our landfills. They are similar to traditional alkaline batteries, but the chemical reactions that occur inside a rechargeable battery are reversible, allowing them to be recharged again and again.

The most ecological rechargeable batteries are Ni-MH rechargeable units (Nickel-metal hydride) These are safer for the environment than nickel cadmium (NiCd) rechargeable batteries.

When rechargeable batteries are not an option, lithium and titanium batteries are an attractive alternative. These are recommended for critical devices such as smoke detectors and flashlights. This type of battery lasts much longer which reduces wastage.

Rechargable batteries can now be returned on campus for recycling. For more information visit http://www.mun.ca/sustain/initiatives/batteries.php We ask that disposable batteries be stored so that they can be collected for disposal.

Print Double Sided

Always print double sided whenever possible to reduce paper usage. We recommend that this setting be enabled by default so that it happens automatically unless you specify differently. If you would like assistance configuring this feature, please contact the Service Desk at 864-4595 or help@mun.ca . Sometimes, it is also efficient to print two pages per side. This works well when a small font size is not used. Printing both two pages per side and duplex can reduce the paper used by 4 times. So, a 100 page document prints on 25 pages.

Reduce Unnecessary Printing and Paper Use

Before clicking print, always consider if it is really necessary. Some studies show that chemicals produced by most printers have equivalent health risks as second hand smoke. Often, documents are unnecessarily printed which contributes to waste and chemicals contained within landfills. We strongly encourage the use of paperless billing, estatements, and payroll stubs whenever possible. Opt out of paper stubs at http://my.mun.ca. For more information visit http://www.mun.ca/gazette/issues/vol41no8/paperless.php

Consider adding a signature to your email which states “You don’t need to print this email. Really.” . If you would like assistance configuring this feature, please contact the Service Desk at 864-4595 or help@mun.ca .

Encourage the use of electronic document submissions. If you are required to submit work using paper, suggest that electronic document submission be setup for you or your group.

Visit http://www.mun.ca/sustain/initiatives/printing_tips.php for more information on how to reduce paper use.

Reduce Ink Usage

Color charts are printed regularly for management to show usage and trends. Management can convey a positive message to staff by refusing to accept printed color reports and request to receive them electronically instead. While these charts are useful, they can be easily distributed electronically by providing them by email or via a web page.

Many documents are often printed which consume much more ink than needed. When you need to print a document which has an embedded background or unnecessary images, you can copy the text into a blank document to be printed. You an also decrease margin widths and font sizes to reduce ink usage.

If you must print regularly, we encourage the use of software designed to save ink, toner and paper.

Unplug Unused Devices

Electronics consume power when they are plugged in, even when they are not powered on. Some devices consume a surprising amount of power when they are not used. These devices can be connected to a CSA approved power bar so that they can be easily switched off. A better alternative is to purchase a CSA approved energy saving power bar than can be setup to switch itself off at a predetermined time. Contact the CPC at 864-2373 or cpc@mun.ca for availability.

If a device cannot be unplugged, it may have a power saving feature which can be enabled to reduce power usage.

Email Documents Instead of Faxing Them

Instead of printing a document which is to be faxed, it can instead be sent electronically. Note that care must be taken when sending signature files and endpoint encryption is available which allows you to encrypt the message providing increased security.

Scan Documents

Scanning documents has become much more common over the past few years. By scanning a document, it can be electronically distributed and stored, thereby reducing waste.

Purchase Energy Efficient Equipment

Equipment labeled as “Energy Star” consume less power than other similar devices.

Recycle ink cartridges

By recycling ink jet cartridges, you can help Memorial’s Scholarships in addition to reducing your carbon footprint. Visit http://www.mun.ca/sustain/initiatives/inkjet.php for more information.

For laser printer cartridge recycling, visit http://www.mun.ca/sustain/initiatives/laser.php

Recycle Waste Paper

Effective Sept 1, 2005, recycling of waste paper became mandatory for Memorial as per Government of Newfoundland and Labrador regulations. Paper products are to be disposed of in the blue recycling containers that are currently found throughout most offices and workstations.

Be sure to shred confidential documents before recycling. If additional blue containers are required, please contact Facilities Management at 864-7600.

Paper products to be recycled are: white Paper, telephone books, hard covered books (covers removed), colored paper, shredded paper, envelopes (with and without windows), newspapers, file folders, post-it notes (white or colored), flyers, catalogues, business cards, glossy magazines and soft covered books.

For more information and for a list of paper products which cannot be recycled, visit http://www.mun.ca/sustain/initiatives/paper_recycle.php

By purchasing paper made from recycled materials, wastage is reduced. However, resources are still consumed by recycling the paper so we still encourage people to reduce wastage.

Replace Outdated Electronics

Some devices, such as CRT monitors may show a significant cost savings by replacing them with LCD type monitors. Another example is replacing desktop computers with laptops which consume much less energy.

Reduce unnecessary travel
Take online courses or register for courses locally instead of travelling whenver possible.

Take laptops to meetings instead of printing notes

Instead of printing meeting notes and documents to take to a meeting, bring along a laptop with the documents stored on it if one is available.

Recycle ejunk

Property of the university must be disposed of as described in the policy on surplus assets. Facilities Management have made significant improvements in their disposal procedures to decrease the amount of ejunk being delivered to the landfill. For more information on computer recycling, visit http://www.mun.ca/sustain/initiatives/comp_reuse.php

University owned cell phones and accessories can be recycled by providing them to Jean Squires, Computing and Communications. She is located in the Henrietta Harvey building, HH2012B. Contact her at 864-4829 or jean@mun.ca. Personal cell phones can be recycled by dropping them off at one of the various drop-off locations who partner with the “RecycleMyCell” program. Users can find cell phone recycling drop-off locations by entering a postal code at www.RecycleMyCell.ca or calling 1-888-797-1740 for more information.

Spread the Word

We encourage you to visit the Sustainability Office’s http://www.mun.ca/sustain/sustainability_office/ web site for further information. Their site contains detailed information on how Memorial is promoting sustainable practices and provides useful recommendations that everybody can use such as those contained in the “St. John’s Sustainable Living Guide”.

If you know of other tips, feedback or suggestions that we can use to help reduce our carbon footprint that relate to IT, please contact Angela McLoughlin at 864-6898 or by email angela@mun.ca.

Purchase Paper Made From Recycled Materials