The Board of Regents shall appoint a Campus Planning and Development Committee in accordance with the following terms:

A. COMPOSITION
The Committee shall comprise:

1. Seven (7) members from the Board of Regents to be appointed by the Chair of the Board who shall designate one (1) member to be Chair and one (1) member to be Vice-Chair.

2. The following ex-officio members:

i. The Chair of the Board of Regents;
ii. The President and Vice-Chancellor; and,
iii. The Provost and Vice-President (Academic).

3. The following non-voting, ex-officio members:

iv. The other Vice-Presidents;
v. Executive Director, Office of the Board of Regents;

4. The General Counsel who shall be invited to attend all meetings of the Committee in a non-voting capacity to provide advice to the Committee related to its business.

5. The Secretary to the Board of Regents who shall serve as non-voting secretary of the committee.

Other individuals may be invited by the Committee Chair to attend meetings in a non-voting capacity as necessary.

The appointed members shall serve for two years.
 
B. QUORUM

Quorum shall be a majority of voting members.

C. OBJECTIVES

The Campus Planning and Development Committee shall oversee the property and buildings of the University with the following objectives:

1. To provide advice and information with regard to campus planning and development to the Board in fulfilling its obligations pursuant to the applicable sections of the Memorial University Act.

2. To ensure that long-range planning is undertaken to enable informed decisions on property and building renovation, construction and maintenance matters.

D. RESPONSIBILITIES

1. To consider for recommendation to the Board of Regents a proposal for major capital projects, general planning for physical facilities, acquisitions and sale of real property.

2. To initiate the process leading to major capital projects by recommending to the Board of Regents a prioritized list of capital projects in response to existing and anticipated program needs.

3. To monitor and oversee the governance of major capital projects and advise the Board to ensure that such projects are on schedule, on budget and meet the needs of stakeholders. Governance for the successful delivery of major capital projects can be delegated to a sub-committee (eg. CSF Capital Project Governance Sub-Committee) which reports to this Committee on a regular basis.

4. To advise the Board on facilities use and occupancy in response to present and future needs extending at least five years into the future as delineated in Campus Master Plans and based on institutional plans and their needs.

5. To recommend to the Board new policies or changes in existing policies in the area of campus planning and development.

6. To make recommendations to the Board respecting the naming of buildings and other properties.

Approved December 7, 2017