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Memorial University of Newfoundland

  Memorial University of Newfoundland

Controlled Goods

Approval Date: 2008-03-25

Effective Date: 2016-10-18

Review Date: 2020-03-25

Authority:

Vice-President (Administration & Finance)

Purpose

To define the authority, obligations and procedures, in accordance with the Controlled Goods Regulations of the Defence Production Act, for the purchase, receipt, registration, storage, security assessment, shipment and use of controlled technology and goods.  See the Controlled Goods Directorate.

Scope

All employees and students who examine, possess or transfer any controlled good or technology for or at Memorial University.

Definitions

Controlled Goods — Those military, strategic and military-related goods and technology, as well as dual-use goods and technology as identified by the Department of Public Works and Government Services Canada as being controlled goods. Items such as military vehicles, certain firearms and related ammunition, military aircraft, military electronics, missiles, satellites and most related components are generally considered to be controlled goods and/or controlled technology.

Designated Official — Person, who subject to approval of a security assessment by the Controlled Goods Directorate, carries out certain duties such as conducting a security assessment of each user of the controlled goods (except temporary workers) who requires in the course of their duties access to controlled goods and/or controlled technology. The Designated Official must be either a Canadian citizen ordinarily resident in Canada or a permanent resident ordinarily resident in Canada

Registered Individual/Person — The name of any person who examines, possesses or transfers controlled goods must be filed with the Controlled Goods Directorate after security assessment by the Designated Official.

University — Memorial University of Newfoundland.

Policy

The University has goods and/or technology in its possession which are identified as controlled goods and therefore subject to the Controlled Goods Regulations of the Defence Production Act.

All individuals identified in the Scope shall comply with this policy and with the Controlled Goods Regulations of the Defence Production Act.

The Radiation and Biosafety Control Officer is assigned the role of the University's Designated Official.

Those wishing to examine, possess or transfer controlled goods are subject to security assessments and reviews and are required to attend training in respect of secure handling of the controlled goods. The Designated Official facilitates and/or conducts both the security assessment and the training.

The University, through the Designated Official, keeps and maintains records of security assessments and supporting documentation in respect of each person who examines, possesses, or transfers controlled goods, in accordance with privacy legislation and the Policies on Information Access and Privacy Protection.

The University, through the Designated Official, keeps and maintains records of description of any controlled good received, transferred and disposed of.

Any known security breach in relation to controlled goods must be reported immediately to Campus Enforcement and Patrol and the Designated Official. The University informs the Controlled Goods Directorate within 72 hours of a security breach.

The University provides briefings in respect of the secure handling of controlled goods by visitors who are authorized to examine these goods.

NON-COMPLIANCE:
Failure to comply with Controlled Goods Regulations or this Policy may result in revocation of registration and/or prosecution as outlined in the Defence Production Act.

Related Documents

Security Organization

Procedures

For inquiries related to this policy:

Radiation and Bio-Safety Officer, (709) 864-8250

Sponsor: Vice-President (Administration & Finance)

Category: Research

Previous Versions:

There is at least one previous version of this policy. Contact the Policy Office to view earlier version(s)

Approval Date 2008-03-25   Effective Date 2014-11-12
Approval Date 2008-03-25   Effective Date 2008-04-01

Procedure to Monitor Controlled Goods

Approval Date: 2018-07-04

Responsible Unit: Office of the Chief Risk Officer

Registered sites:

Only faculty, employees or students who have been security assessed and approved by the designated official are authorized to examine, possess or transfer controlled goods.

Examination -

Means to consider in detail or subject to an analysis in order to discover essential features or meaning.

In order to control the examination of controlled goods and/or controlled technology at Memorial University of Newfoundland, the following procedures are to be followed:

Possession -

Means either actual possession, where the person has direct physical control over a controlled good at a given time, or constructive possession, where the person has the power and the intention at a given time to exercise control over a controlled good, either directly or through another person or persons.

In order to control the possession of controlled goods and/or controlled technology at Memorial University of Newfoundland, the following procedures are to be followed:

Transfer -

Means, with respect to a controlled good, to dispose of it or disclose its content in any manner.

In order to control the transfer of controlled goods and/or controlled technology at Memorial University of Newfoundland, the following procedures are to be followed: