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Memorial University of Newfoundland

  Memorial University of Newfoundland

Graduate Student Field Trips

Approval Date: 0000-00-00

Effective Date: 2013-04-09

Review Date: 2021-05-01


The President through the Vice-President (Administration and Finance) and the Department of Financial and Administrative Services.


To provide for proper control of graduate student field trip expenses where such field trips are a required part of a graduate student’s academic program.


All eligible field trip expenses incurred by students in fulfillment of the requirements of a program of graduate studies whether the funds to support such expenses derive from University funds or external funds.


The University reimburses graduate students for eligible field trip expenses where the field trip is required for the student’s graduate academic program.

Approval to incur expenses in respect to field trips must come from the Dean, Division Head, Head of School or Department Head. Approval must be granted prior to the field trip and must be accompanied by certification that funds are available to meet the anticipated expenses.

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For inquiries related to this policy:

Department of Financial and Administrative Services (709)  864-8222

Sponsor: Vice-President (Administration & Finance)

Category: Finance

Previous Versions:

There is at least one previous version of this policy. Contact the Policy Office to view earlier version(s)

Approval Date 0000-00-00   Effective Date 1996-05-01

Procedure for Graduate Student Field Trip Expenses

Approval Date: N/A

Responsible Unit: Department of Financial and Administrative Services

Requests for reimbursement of field trip expenses shall be made by completion of a Travel Claim Form and must be accompanied by appropriate approvals and certification showing that the expenses were incurred in fulfillment of program requirements.

Receipts satisfactory to the Department of Financial and Administrative Services are required for all expenses incurred in respect of field trips.

It is the responsibility of the Dean, Director or Principal to satisfy the Department of Financial and Administrative Services in ensuring all procedures and guidelines within this policy are being observed and that economy is exercised. This responsibility may be delegated to Heads of Departments.