Guide to Research Grants

Institute of Social and Economic Research

Research Grants

Applications - Research Grants

Budget and Payment of Research Grants

Grant Holders Responsibilities

Institute of Social and Economic Research (ISER)

For the Research Grant, all applicants who are members of Memorial University (faculty, students, staff) must submit their applications through the Memorial Researcher Portal by the internal deadline specified by their Faculty or School, in advance of the Foundation’s deadline. Memorial University will submit these applications on applicants’ behalf to the Institute following for departmental and faculty review and approval. Memorial applicants should check with their Grant Facilitators or unit approvers about internal deadlines.

For applicants from Memorial’s Faculty of Humanities and Social Sciences, the internal deadline for review and Dean's Office sign-off is February 15, 2023. Additional information about the submission process can be found at the HSS Research Funding Tracker: https://www.hss.mun.ca/funding/opportunities/2986

External applicants must submit completed application packages to iser@mun.ca by March 1, 2023**

General Information

ISER Purpose and Mandate

The purpose of the Institute shall be to undertake, sponsor and publish social, cultural, and economic research within such disciplines and in such parts of the world as are deemed of relevance to Newfoundland and Labrador and the broader Atlantic world. Without limiting the generality of the above, research pertaining directly to social, cultural, and economic development in Newfoundland and Labrador shall be of special importance.

Memorial University Press

Memorial University Press runs an active publications programme, publishing research directly related to our mandate.

Seminars and Conferences

ISER sponsors seminars and conferences on topics that fall under its research mandate.

Structure

The ultimate responsibility for the affairs of the Institute is vested in the Executive Committee. The Director assumes the responsibility for the day-to-day affairs of the Institute and provides leadership for the activities of the Institute. An Administrative Assistant works with the Director.

Memorial niversity Press is under the direction of a Managing Editor.  The Managing Editor works closely with the Academic Editor and the Publications Assistant.

More information on Memorial University Press is available at https://memorialuniversitypress.ca.

Research Grants

Purpose and Definition

The Institute accepts proposals from individual scholars, both from within Memorial University of Newfoundland and elsewhere, for specific research projects which fall under the research mandate of ISER.

The Institute also supports joint research projects conducted by several social scientists working together. Potential applicants for joint projects should consult the Administrative Officer or Director.

Research Grants are available to graduate students, faculty members and non-affiliated scholars to help defray the cost of such items as travel, subsistence, research assistance and materials and supplies necessary for carrying out a research project. Applicants from the faculty of Humanities and Social Sciences are given priority.

ISER research projects may incorporate research assistantship for undergraduate and/or graduate students paid at prevailing university rates and conforming to university regulations. However, ISER Research Grants are not intended to cover faculty research within which is incorporated the research for a graduate student’s degree. Such graduate student research support should be sought through the ISER Masters and Doctoral Fellowship competitions and students' own research grant applications.

Adjudication

Research Grant proposals are adjudicated by the ISER Awards Panel. The Awards Panel’s recommendations must be approved by the Executive Committee.

Resubmission

Unsuccessful applicants may resubmit, in a subsequent competition, a revised application which addresses the concerns of the Awards Panel. It will be adjudicated in accordance with normal procedures.

Applications - Research Grants

Deadlines and Announcements

The annual deadline date for submission is March 1 of each year. Decisions are typically announced in April.

Materials Required

The following materials must accompany an application form:

- Curriculum vitae

- A research proposal consisting of a maximum of three pages (single-spaced, 12 pt. font).

- One confidential letter of appraisal (link for form located elsewhere on this page).

Submission Procedures

For Research Grant applications, all applicants who are members of Memorial University (faculty, students, staff) must submit their applications through the Memorial Researcher Portal by the internal deadline specified by their Faculty or School, in advance of the Foundation’s deadline. Memorial students applying for consideration for both research grants and doctoral or masters fellowships should also apply through the Memorial Researcher Portal.

Memorial applicants should check with their Grant Facilitators or unit approvers about internal deadlines. For applicants from Memorial’s Faculty of Humanities and Social Sciences, the internal deadline for review and Dean's Office sign-off is February 15, 2023. Additional information about the submission process can be found at the HSS Research Funding Tracker: https://www.hss.mun.ca/funding/opportunities/2753

Internal applicants submitting applications for conference grants, student essay prizes, or post-doctoral fellowships should submit their completed application packages to iser@mun.ca by March 1, 2023.

External applicants for any award must submit completed application packages to iser@mun.ca by March 1, 2023.

Signatures

All applications must be signed by the following:

- The applicant
- Head of Academic Unit or Graduate Officer (required for faculty and graduate students only)

After submission, the Director of ISER will also review, approve, and internally sign HSS applications.

Eligibility of Proposals

All funding proposals must fall under the research mandate of the Institute.

Eligibility of Applicants

Funding applications will be accepted from graduate students, faculty members or non-affiliated scholars from within Memorial University of Newfoundland or elsewhere.

Applicants can apply for only one grant in each competition.

An applicant will be limited to a maximum of two funding awards during a three-year period.

Budget and Payment of Research Grants

General

- Grantees must commence research in the calendar year in which the award is made. Extensions will only be granted due to extenuating circumstances. Requests for extensions can be sent to iser@mun.ca.

- Research Grants are for the direct costs of research to a maximum of $8,000.

Graduate Student Researchers
If you are a graduate student research grant recipient, ISER will release the research grant funds to your supervisor as the account holder. This is in keeping with the practice of other research units at Memorial. You will be listed as the awardee and are responsible for putting the application into the researcher portal. Fellowships (MA, Doctoral) are issued directly to graduate students.

- All expenses are paid in accordance with the policy and procedures of Memorial University.

- The holder of a Research Grant is accountable to the Administrative Officer for the proper disposition of funds designated for travel, research assistance, subsistence, materials, supplies or other approved expenses.

Allowable Expenses
Only eligible/allowable expenses as per the unit/university policy can be considered. This should include (but not be limited to) consumable expenses, travel, vehicle rentals, scientific analysis, and other specialized services, employment etc. Any recipient who is uncertain about an “allowable expense,” should consult the Administrative Assistant prior to expenditure. Ineligible expenses that are accidentally included will be subtracted from the approved funding allotted to a grantee.

Deviations
Grantees are expected to conform to their approved budgets. In cases where a grantee’s expenses (or proposed expenses) deviate from those outlined in their initial budget, they must request a deviation in writing, providing justification for the change. Requests are sent to the Administrative Assistant and decided on by the Administrative Assistant and/or Director.

- The holder of a Research Grant is responsible for providing original receipts for all accountable expenses. Expenses can only be reimbursed for the period of the grant. Invoices or receipts must be dated between the initiation of the grant and its end date.

 

Research-Related Travel and Subsistence Expenses

A full justification of travel expenses must be provided, including written evidence of travel and accommodation costs (such as travel estimates, accomodations, etc.).

Travel costs of dependents will not be covered.

All travel forms are available from the Administrative Officer of the Institute. All travel must be preauthorized via a Travel Request form well in advance of the travel. To receive monies allocated for travel and subsistence, Research Grant holders can either:

1) request a travel advance at least 15 working days before the travel commences. Travel advances must be accounted for within 10 days of completion of the travel.

or

2) pay for travel expenses personally and submit original receipts for reimbursement upon completion of the trip.

When accounting for travel advances or requesting reimbursement, Research Grant holders must complete a “travel claim form” identifying all expenses on a daily basis. All expenses listed on the travel claim must have an original receipt for backup. These receipts should be numbered consecutively as listed on the travel claim.

The following guidelines must be followed regarding approved travel and subsistence:

Transportation

When airfare is authorized, it will be reimbursed at the cheapest available rate. Grant holders will purchase and pay for their own ticket. Reimbursement requires proof of ticket purchase.

When bus or train fare is authorized, Research Grant holders must purchase and pay for their own ticket. Reimbursement requires proof of ticket purchase.

A taxi may be used when the use of such transportation is justifiable and reasonable and when it is the most economical means of transportation under the circumstances. When taxis are authorized, original vouchers are required for all taxi expenses in excess of $5.00.

When travel by a privately-owned vehicle is authorized, the reimbursement rate will be at the current Memorial University rate. Charges for bridge, ferry and highway tolls are allowed, but claims may not be made for storage, traffic violations, repairs, towing, etc.

When car rental is approved, Research Grant holders must arrange and pay for the car rental. Reimbursement requires proof of rental payment.  All Memorial University grant holders must contact Enterprise Risk Management before proceeding with car rental.

Subsistence


Subsistence may only be applied to time spent away from principal place of residence.

Amounts of subsistence requested should be based on local scales for meals. Refer to policy T-1 Travel Guidelines - General Schedule A for the current rates for meals and accommodation allowances.

Original receipts must be submitted with the travel claim for reimbursement of accommodations.  For regulations regarding Private Accommodation reimbursement, please refer to Policy T1 Travel Guidelines.

Research Assistance/Personnel

Applicants wishing to hire research assistants or other personnel must show that this is justified by the research needs of the project. ISER normally limits graduate students’ hiring of assistants to those providing essential fieldwork assistance or highly specialized skills.

Research assistants, student assistants, or clerical staff must be paid in accordance with Memorial University rates. A time sheet recording the specific hours worked needs to be submitted for each research/student assistant.

Grant holders should contact the Administrative Officer at least four weeks before the actual work is to begin in order to have personnel on payroll by the beginning date. Personnel will subsequently be paid bi-weekly.

Materials and Supplies

Disposable Supplies

Reasonable amounts are allowable for stationery or other materials required for the research project. Main items should be identified in the budget.

Non-Disposable Supplies

ISER does not fund the purchase or repair of non-disposable equipment or supplies such as laptops/IPads, digital recorders, cameras, or reference materials.

Grant holders should provide original receipts to the Administrative Officer for reimbursement for approved materials and supplies.

Other Expenses

Reasonable amounts are allowable for miscellaneous expenses related to the research project. Items should be identified in the budget. Applicants are reminded that there is no remuneration for "self work" at any rate of pay. As mentioned above, ISER does not fund the purchase of equipment. Conference travel is also ineligible.

Grant holders should provide original receipts to the Administrative Officer for reimbursement of other approved expenses.

Grant Holders' Responsibilities

Grant Period

Grantees must commence research in the fiscal year in which the award is made. If research is not commenced by the grant deadline date, the candidate must reapply in another competition. Only in exceptional circumstances will extensions be granted. Requests for extensions should be made to the Administrative Assistant and are decided on by the Director.  

Accountability

The holder of a research award of any description shall be accountable to the Administrative Officer of ISER for the proper disposition of funds.

Terms and Conditions of Holding a Grant

The terms of a Research Grant shall be stated in a letter from the Director of ISER.

ISER reserves the right to terminate any award on the grounds that the planned research has not been carried out within agreed time limits, or in accordance with agreed terms, for which the original research proposal was accepted and the letter of appointment shall be evidentiary. But before such action is taken, the holder of the award has the right to one month’s notice with detailed explanation.

Reports

Financial Records

Grant holders will be responsible for keeping original receipts of all research expenses for submission to the Administrative Officer.

Written Materials

Written materials produced as a result of ISER's financial support should acknowledge the Institute.

Publication

Grant holders wishing to submit materials to ISER for publication should contact Memorial University Press’s Academic Editor.

Ethics

Memorial University is committed to ensuring that research is conducted following the highest standards of ethical conduct and scholarly integrity. All ISER funded research involving human subjects must conform to Memorial University’s policy, Ethics of Research Involving Human Participants: https://www.mun.ca/policy/browse/policies/view.php?policy=214

Memorial’s Policy on Research Impacting Indigenous Groups (RIIG)

This policy came into effect in 2020 and applies to all research grant applications (whether applicants are internal to Memorial or external). It applies prior to submission of the application; in other words, compliance begins with the initial stages of research design and submission of funding applications involving or impacting Indigenous groups. All applications must follow this policy (if applicable to the project) to be considered for funding by the Institute of Social and Economic Research, including the policy's requirement for researchers to secure an "‘Agreement in Principle’ by appropriate representatives of an Indigenous Group”. For more information, please review the material at the Policy web page and ask for assistance from the Indigenous Research Office (indigenousresearch@mun.ca) if you require more information: https://www.mun.ca/research/Indigenous/consent.php.

Note: For internal applicants, compliance with RIIG will be checked as part of the submission to the Memorial Researcher Portal. For external applicants, please email a copy of the Agreement in Principle with your application to iser@mun.ca.

Those doing Indigenous research should consult Memorial University’s webpage on Indigenous research: https://www.mun.ca/research/Indigenous/consent.php. Please note that Memorial’s Research Impacting Indigenous Groups Policy requires that an Agreement in Principle (CDP) be obtained before funding is sought. Proof of CDP must accompany the ISER research grant application.