ADVICE for Students Beyond First Year

March/April 2018

ADVICE for students beyond first year is a bi-monthly newsletter from the Academic Advising Centre to provide current academic information and resources.

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Undecided or Undeclared

The Academic Advising Centre can offer academic advice and resources to any student who is:

  • as of yet undeclared in a program
  • unsure of what degree program to study
  • applied or intending to apply to a program but not yet accepted
  • unsure of application process and/or course requirements for intended program
  • considering several programs and not yet decided on which way to go

If you have any questions before declaring or applying to your intended program about the program itself or course selection, you can make an appointment with an Academic Advisor or drop by the Academic Advising Centre, SN-4053.

Benefits of Declaring Your Program

If you already know the program you intend to do, officially declaring your program has many benefits that you might not realize. Here are just a few of the benefits of declaring your degree program as soon as possible:

  • register easily for courses reserved for students declared in that program/major/minor
  • be included in emails and communications from your department about news, events and work opportunities within that department
  • connect with other students studying the same subject to share ideas, information, and advice and get involved with your department's student society 
  • be automatically considered for any department scholarships, bursaries or awards
  • be considered for your faculty Dean's List each year

The sooner you declare your program, the sooner you will be in the loop for all things connected to your area of study.

How to Declare Your Program

To declare most majors and minors from the Faculty of Humanities and Social Sciences, email to make your choice official. There are some exceptions which require signatures on a declaration form or have a competitive application process. If you want to speak with someone in the department of the major you are considering, check out the list of HSS departmental advisors.

To declare a major or minor from the Faculty of Science, the signature of the department head is usually required on the declaration form. There are three exceptions which have competitive application processes and they are Biology, Biochemistry and Psychology. If you want to speak with someone in the department of the major you are considering, check out the list of Science departmental advisors.

To declare a minor from the Faculty of Business Administration, the signature of the department head is required on the declaration form. If you would like to speak with someone about the Business programs, contact

To declare a minor from the School of Music, email If you would like to speak with someone about Music programs, contact

If you are planning to apply to a competitive entry degree program, check the application deadlines to make sure yours is submitted before that date.

Important Dates for Winter 2018

The University Diary lists all relevant dates for the academic year. Below is a list of some remaining important dates for this semester.

  • March 1 - Last day to drop a course without academic prejudice
  • March 26 - Registration begins for Spring semester 2018
  • Friday, Mar. 30 - Good Friday holiday. No classes.
  • Friday, Apr. 6 - Last day of classes.
  • Wednesday, Apr. 11 - Exams begin.
  • Friday, Apr. 20 - Exams end.
  • Wednesday, Apr. 25 - Grades released via Self Service at 5:00pm. 

Information Sessions

All students are welcome to attend the academic information sessions below. Each session will be an opportunity to discuss admission requirements, program regulations and potential changes to programs. Information sessions will be held in the Science Building, SN-4078 at 1:00-1:50pm unless otherwise stated.

  • Mar. 5 - Occupational Therapy (A-2071)
  • Mar. 7 - Science
  • Mar. 21 - Human Kinetics and Recreation (HKR)
  • Mar. 28 - Police Studies

Career Development

Career Developmentin UC-4002 offers many different services such as work and volunteer opportunities, career presentations and advising, resume and cover letter clinics, as well as job search guidance and interview tips.

They host an annual Career Week, March 5-9, with a variety of career events and opportunities for students. There are networking events like Coffee and Connect, workshops such as "The Art of Small Talk" and "Working With Community", and there is even a Summer Job Fair on March 9.

To see a full list of Career Week events, click here.

Spring 2018

Registration for Spring 2018 begins on March 26. Spring term consists of course offerings in three ways:

  • Full term - 14 weeks
  • Intersession - first half (intensive study)
  • Summer Session - last half (intensive study)

If you are planning to take any courses in Spring term, look at the course offerings through Self Service in early/mid March and make a plan so that you are ready to register at your assigned registration time.

Final Examinations

The final exam schedule can be found in Self Service under the Academic Information Menu tab. If there is a problem with your exam schedule, it is in your best interest to contact the Office of the Registrar immediately. When a student has three exams scheduled in a 24-hour period, it may be possible to defer the middle exam with departmental approval. The Final Examinations regulations and procedures can be found in the University Calendar.

Final exams can be a stressful time for everyone, students as well as professors. There are many on-campus resources available to all for study aid or stress management. A list of useful Help Centres can be found in the November/December 2017 newsletter.

What is a Degree Audit?

A degree audit is a very helpful tool that will ensure you are completing the correct courses to meet graduation requirements. You can apply for an audit when you have 20 or more courses completed and you have declared your program. The Registrar's Office staff will check the courses you have completed with the regulations for your degree program and then tell you what pieces are remaining for you to do.

To obtain an audit you must complete a Request for Degree Advice form and submit it to the Registrar's Office. 

Academic Standing

At the end of each semester, in order to be eligible for continuance in the University, a student is required either:

  • to obtain a current average of 50% in the courses for which he or she is registered on the last day for dropping courses without academic prejudice, or
  • to have obtained a cumulative average of at least 55%.

Any student who, for the first time, fails to meet the requirements outlined above will be given an academic warning.

If this happens to you with your Winter 2018 results, please speak with an academic advisor to plan your next steps and make wise decisions about your next term.

The Continuance and Readmission regulations can be viewed in the University Calendar. It is important to note that individual programs may have additional regulations for admission and promotion.

Previous Newsletters

September/October 2017

November/December 2017

January/February 2018

Contact Information

Academic Advising Centre
Science Building, Room SN 4053
Monday to Friday, 8:30am - 4:15pm
(709) 864-8801


Academic Advising Centre

230 Elizabeth Ave, St. John's, NL, CANADA, A1B 3X9

Postal Address: P.O. Box 4200, St. John's, NL, CANADA, A1C 5S7

Tel: (709) 864-8000