Academic Management Group - Terms of Reference

1. TITLE
The name of the Committee will be the Academic Management Group (AMG).
2. PURPOSE
To provide a forum for academic managers to engage in the exchange of experiences, ideas and solutions to common problems in the administrative and financial disciplines.
3. MEMBERSHIP
The Committee will include representation by the senior administrative staff member from each of the following units reporting to the Office of the Vice-President (Academic): Arts, Business, CIAP, DELT, Education, Engineering, Graduate Studies, Human Kinetics and Recreation, Library, Lifelong Learning, Marine Institute, Medicine, Music, Nursing, Pharmacy, Registrar’s Office; Social Work, Science and Grenfell Campus.
4. ROLE OF THE COMMITTEE
The AMG will be a forum for the dissemination of information, policies and procedures from the Office of the Vice-President (Academic) that are relevant to the carrying out of the daily functions of the academic units or may bear upon structural management issues.
The AMG will serve as a medium for two-way communications (i.e., presentations and feedback) with the Directors of groups outside the academic domain (such as the Administrative Directors of Human Resources, Financial and Administrative Services, Computing and Communications, and Facilities Management) bearing upon new initiatives, policies or proposed changes in their operations that will impact academic units.
The AMG should review and make suggestions for improvements to all existing and proposed policies and procedures in the realm of Academic Management; suggestions can go forward from the AMG to the Administrative Policy Review Committee.
The AMG will conduct periodic reviews and identify of key areas for professional development and training that will benefit members of the group.
5. ROLE OF THE CHAIR
As the Director of the Office of the Vice-President (Academic), the Chair will liaise with the Academic Deans and Directors group to disseminate relevant operational information to the AMG.
The Chair will provide feedback, on behalf of the AMG, to the Administrative Policy Review Committee regarding all policies brought forward from the APRC for comment.
The Chair will liaise with the Banner Finance Advisory Committee to ensure views of the AMG are represented to the BFA Committee and will communicate relevant information to the AMG.
The Chair will call monthly meetings, notify members of the meetings, solicit items of business for the agenda and invite resource people to make presentations as suggested by members of the AMG.
6. MEETINGS OF THE COMMITTEE
The AMG will meet monthly between September and June or at the call of the Chair should there be urgent business requiring attention.

November 18, 2003

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