Appointments

Adjunct Professor

The category of Adjunct Professor1 enables formal academic relationships with the University falling outside the normal categories of university teachers as described in the Collective Agreement with the Faculty Association. The objectives, purposes or nature of these appointments will vary depending on specific requirements of the Faculty, School or other unit, but the following basic terms of reference will apply:
Eligibility:

With the exception of Adjunct Professors appointed prior to the revision of this policy, persons recommended for appointment will normally have educational qualifications and academic experience appropriate for appointment as an academic staff member in the academic unit to which the appointment is recommended. Typical candidates will hold or will have held a post-secondary faculty or research appointment or will have a combination of qualifications and experience that allows them to contribute to research and teaching within the academic unit. Adjunct Professors are normally, although not necessarily, members of external organizations. They may be independent scholars. Adjunct status is not available to retired former members of Memorial University of Newfoundland.

Procedures for appointment:

A recommendation for appointment as Adjunct Professor (or Adjunct Librarian) shall be submitted, following Collegial Consultation2 if such is required by the MUN/MUNFA Collective Agreement, by the Administrative Head to the Dean, Director or Principal (if different from the Administrative Head) and then to the Vice-President (Academic). Recommendations shall be accompanied by a letter from the individual’s employer (where applicable), an up-to-date curriculum vitae and a statement of the benefits of the appointment to the affairs of the academic unit. All appointments shall require the approval of the Administrative Head, the Dean, Director or Principal and the Vice-President (Academic), who shall provide written notification of his or her decision to the Dean, Director or Principal, the Administrative Head and the appointee. Adjunct Professors (or Adjunct Librarians) are appointed by the Vice-President (Academic) and are reported to the Board of Regents.

Terms of appointment and reappointment:

1. Adjunct Professors will have specified professorial teaching and research responsibilities to the unit. Research responsibilities will normally involve collaboration with other members of the unit, and teaching responsibilities will normally take the form of student co-supervision, lectures or other forms of teaching or instruction.

2. Appointments will be for a fixed period not to exceed three years and are renewable.

3. Appointments are made without rank, “Adjunct Professor” being a generic designation for all persons in this category.

4. Individuals appointed as Adjunct Professors are not governed by the Collective Agreement between Memorial University and the Memorial University Faculty Association.

5. While Adjunct professorships are non-stipendiary, an Adjunct Professor who assumes responsibility for teaching one or more regular courses may be remunerated at the normal rate for per-course instructors or teaching term appointees.

1 The title Adjunct Librarian may also be used where appropriate.
2 Collegial Consultation shall mean a process whereby faculty members or librarians meet collectively with their Administrative Head to discuss and vote on an issue. Notice of this meeting, stating its purpose, shall be distributed to all faculty or librarians in the appropriate unit, in advance of the meeting. The result of the vote, which shall be disseminated to all faculty or librarians in the unit, is advisory only.

Per-Course Appointments

Definition as provided by the Director of Faculty Relations in a memo to Deans, Directors, Principal and Department Heads, dated June 10, 1999.
Per-Course Appointments - part time, no academic rank, teaching only one or two courses per semester.

Tenure / Tenure Track Appointments

(Excerpt from Collective Agreement, Article 11.02)
A tenure-track appointment is an appointment which shall lead to consideration for tenure according to the criteria and procedures specified in this Collective Agreement, unless the tenure-track appointment is not extended in accordance with this Article.
A tenured appointment is a continuing appointment which shall not be terminated by the University except as provided for in this Collective Agreement.

Term Appointments

(Excerpt from Collective Agreement, Articles 23.01 -23.02)
A term appointment is an appointment of an ASM to a position with a defined term of no more than three (3) years which does not lead to a consideration for promotion or tenure, except for the conditions described in Clauses 11.04 and 23.04
A regular term appointment is a term appointment under which the appointee performs the normal duties and responsibilities of an ASM. All regular term appointments for Faculty Members shall be for a mimimum of twelve (12) months.

Teaching-Term Appointments

(Excerpt from Collective Agreement, Articles 23.05 & 23.07)
A teaching term appointment is a term appointment under which the appointee's duties and responsibilities are restricted to teaching. Notwithstanding the teaching norms for Academic Units as listed in Appendix E, the maximum teaching assignment shall be four (4) lecture courses, two (2) lecture courses plus one (1) laboratory course, or three (3) laboratory courses per semester. At least fifty (50) percent of the teaching term appointments shall be for a minimum period of two (2) consecutive semesters.
A teaching term appointee shall be a member of the bargaining unit when he or she is required to teach a minimum of three (3) lecture courses, one (1) lecture plus one (1) laboratory course, or two (2) laboratory courses per semester.

Other Appointments

Professional Associate

The category of Professional Associate enables formal academic relationships with the University falling outside the normal categories of university teachers as described in the Collective Agreement with the Faculty Association, and that may or may not be of a professorial nature. The objectives, purposes or nature of these appointments will vary depending on specific requirements of the Faculty or School,1 but the following basic terms of reference will apply:

Eligibility :

With the exception of Professional Associates appointed prior to the revision of this policy, candidates should be active in a profession related to the academic discipline of the unit in which the appointment is to be made. Also, candidates should hold educational qualifications at the bachelor’s degree level or higher, or equivalent professional education and experience in areas appropriate and relevant to the academic unit.

Procedures for appointment:

A recommendation for appointment as Professional Associate shall be submitted by the Administrative Head to the Dean, Director or Principal (if different from the Administrative Head) and then to the Vice-President (Academic). All appointments shall require the approval of the Administrative Head, the Dean, Director, or Principal and the Vice-President (Academic), who shall provide written notification of his or her decision to the Dean, Director or Principal, the Administrative Head and the appointee. Professional Associates are appointed by the Vice-President (Academic) and are reported to the Board of Regents.

Terms of appointment and reappointment:

Professional Associates will participate in activities of a unit so as to contribute to the professional development of faculty members and students of the academic unit to which the appointment is recommended. Professional Associates may not supervise or co-supervise graduate students but may serve on supervisory committees.

Appointments will be for a fixed period not to exceed three years and are renewable.

Individuals appointed as Professional Associates are not governed by the Collective Agreement between Memorial University and the Memorial University Faculty Association, nor do they receive notification of appointment from the Board of Regents.

While an appointment as Professional Associate is normally non-stipendiary, a Professional Associate who assumes responsibility for teaching one or more regular courses may be remunerated at the normal rate for per-course instructors or teaching term appointees.

With the adoption of this policy, persons previously appointed as Professional Associates shall continue to hold those appointments until the normal term has expired at which time re-appointment shall be based upon provisions of this new policy.

1 At the Marine Institute, only those Professional Associates involved with degree-granting programs shall be required to follow these procedures.

Honorary Doctorates

Professor Emeritus

[Excerpt from the Senate By-Laws]
B. Professor Emeritus--Criteria, Procedures
1. The Committee on Honorary Degrees and Ceremonial shall receive suggestions for and shall present to the Senate nominations for the title of Professor Emeritus for eventual approval by the Board of Regents.
2. The title of Professor Emeritus is open only to highly distinguished retired members of the faculty of Memorial University of Newfoundland whose contributions to the University were substantially above the norm for their discipline. To be eligible, a person must have served at least ten years as a regular full-time faculty member at this University and must have held the rank of Professor upon retirement.
3. The prime criteria for nomination shall be a sustained and superlative record as a scholar, as a teacher, or as an academic administrator or any combination of these. In determining which candidates within a Department, School or Faculty are suitable for nomination to this category, comparison should be made with Professores Emeriti who have been appointed during the previous five years and with members of the faculty who are retired or are due to retire within the next five years.
4. Suggestions for nominations including both the rationale and the candidate's curriculum vitae should be forwarded to the Head, Director or Dean of the academic unit in which the nominee served. The nominee's candidacy must be approved by the administrative Head of the academic unit. The Dean in the case of departmentalized units and the Vice-President (Academic) will add their recommendations to the nomination and forward it to the Committee on Honorary Degrees and Ceremonial. The Committee shall present to Senate only those nominations which it endorses. The Committee on Honorary Degrees and Ceremonial shall also receive nominations from any member of the University Community.
5. The Senate procedure shall be the same as for the election of candidates for honorary degrees. However, since this is an appointment, albeit honorary, the Board of Regents must also approve each candidate elected by the Senate before the appointment can be made.
6. Public recognition of a Professor Emeritus or Professores Emeriti shall be given at a Convocation to which the Professor Emeritus or Professores Emeriti shall be invited and a certificate shall be presented to each of those appointed.
7. All faculty members holding the title "Professor Emeritus" will:
(a) have the right to participate in academic processions at Convocation.
(b) have their names listed in the University Calendar;
(c) be entitled to use their former departmental, school or faculty general office as a mailing address for academic mail;
(d) receive notices of and invitations to departmental, school or faculty seminars.
8. While the allocation to Professores Emeriti of office space, laboratory space and secretarial assistance in support of scholarly work are not to be considered automatic privileges, such support may be granted by the Department Head, Director or Dean subject to the exigencies of the academic unit. Such privileges will normally be granted on a yearly basis and shall be subject to annual review.

Honorary Professor

At a meeting of the Board of Regents held on 17 October 2002, approval was given to the designation of "Honorary Professor" as a non-stipendiary appointment category to be used in special cases, in accordance with the accompanying guidelines for this designation.

Honorary Professor Guidelines

The Appointments Committee of the Board of Regents may name an individual an "Honorary Professor" under the following guidelines:
1. This designation is not a substitute for "Professor Emeritus" or "Adjunct Professor".
2. A person accorded the title of Honorary Professor will be an outstanding scholar seeking a significant working relationship with the University.
3. The University’s expectations of the individual appointed will be included in the recommendation to the Appointments Committee and the letter of appointment.
4. The appointment will be for an initial period of three years, renewable following a review.
5. Nomination for this appointment may originate from an academic unit, a dean or a vice-president.
6. The appointment carries no remuneration or other material benefit.
7. There will be a maximum of five Honorary Professors at any given time.

Honorary Research Professor

Memorial University pension plan allows for retirement prior to the normal retirement age. Faculty members who may wish to exercise this option and are actively engaged in research may wish to continue these activities and the University may wish them to do so. The continuation may also apply following the normal retirement age.


The title Honorary Research Professor will be used for this type of appointment. Under current federal government granting agencies regulations, such appointees would be eligible to apply for grant funds for research work carried out at the University. They would also be eligible to apply for research grants/contracts to other funding sources.
Persons eligible for appointment to the position of Honorary Research Professor are those who retire as a faculty member from Memorial University and at the time of retirement are pursuing or intending to pursue funded research.


The appointments may be for fixed terms of up to three years. Longer term appointments can be considered if related to length of research funding. They are renewable and are subject to the same approval process as the original appointment.


The Honorary Research Professor must satisfy the policies and procedures of Memorial in conducting of research. The individual is responsible to the Administrative Head of the Academic Unit. Failure to comply with the University policies and procedures could result in termination of the appointment.


Appointees will be accorded access on the same basis as members of faculty to library, computing and other facilities related to the research undertaken. The University will treat Honorary Research Professors as regular faculty members for the purpose of application for research grants and contracts. Other support services and/or dedicated office space may be provided if available and recommended by the Administrative Head of the Academic Unit.


An Honorary Research Professor will not receive remuneration from the University as a consequence of this appointment. Principal Investigator fees paid by third parties in connection with grants and contracts administered by the University will be paid to the Honorary Research Professor and reported to Revenue Canada in the normal manner.
Faculty members interested in being appointed will apply, by use of the approved form, to their Administrative Head. The Administrative Head will make a recommendation to the Dean in departmentalized faculties or otherwise to the Vice-President (Academic). The Vice-President (Academic) will transmit a recommendation to the President.

 

Appointments Committee - Terms of Reference

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