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Rules and Regulations

Student Code of Conduct

“Memorial University of Newfoundland enjoys a great
sense of community where excellence in teaching, research and community service can be practiced. The University prides itself in the encouragement of academic and personal growth within a community dedicated to freedom of expression and the rights of individuals. Members of the Memorial University community are committed to upholding the highest standards of honesty, trust, respect, fairness and responsibility in all that they do”. – Memorial University’s Code of Student Conduct

Resident Code of Conduct

Memorial University’s On-Campus Housing is a living-learning environment where our residents develop as individuals and as members of the residence community. As members of our community, all residents must adhere to the principles of our Residence Community Code of Conduct. Offences under the codes and violations of the rules will result in appropriate sanctions by the University. Living and visiting the residence community is a privilege. The Director of Housing, Food and Conference Services, or delegate, has the authority to prevent and/or limit any individual’s access to On-Campus Housing. The residents are solely responsible for being aware of all rules, regulations, and codes of conduct.

I. Residents must, at all time, behave in a manner that is civil, decent, and respectful of the rights and privileges of all members of the campus community, including other residents, students, guests, and staff, regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, family status, social status, or disability.

II. Residents must abide by On-Campus Housing Rules and Regulations and Memorial University’s Code of Student Conduct.

III. Residents must abide by all municipal, provincial, and federal laws and legislation. The University reserves the right to report any violation to law enforcement agencies. Law enforcement agencies can, with the necessary documentation, enter any residence, apartment, or room without the consent of the resident or the University. IV. Residents must ensure that their guest(s) are aware of, and abide by, all rules, regulations, legislation, and laws. Residents can be held responsible for the actions of their guest(s).

On-Campus Housing Rules and Regulations

1.Accommodations

2.Residence Life

3.Safety and Security

4.Food Services

1. Accommodations

1.1. Residents must, at all time during occupancy and when vacating On-Campus Housing, ensure that the accommodations, furnishings, furniture, and equipment are in a clean and working condition.

1.2. Residents are not permitted to make any alterations to the accommodations, furnishings, furniture, and equipment.

1.3. Residents are financially responsible, and will be appropriately charged, for any necessary work required to restore the accommodations, furnishings, furniture, and equipment to clean and proper working condition.

1.4. Residents are not permitted to have any furniture or furnishings that contain water (e.g. water beds, fish tanks, etc) in the residences.

1.5. Residents are not permitted to use the accommodations, furnishings, furniture, and equipment for any purpose other than those for which they are intended.

1.6. Residents must immediately report, to appropriate staff, any failure of equipment including, mechanical, plumbing, electrical equipment, or other university property.

1.7. Residents are responsible for any loss or damage to the accommodations, furnishings, furniture, and equipment that results from improper use of mechanical, plumbing, or electrical equipment.

1.8. Residents are responsible for removing all belongings upon the termination of their Occupancy Agreement. The Director of Housing, Food & Conference Services, or delegate, has the authority to remove any property from a residence room that is deemed to be unoccupied. The University is not liable for any personal property so removed.

1.9. Residents must permit university employees and/or external contractors to enter, in accordance with the University Policy for Entering Student Residence Rooms, any residence, apartment, or room in order to conduct regular inspections, make any necessary repairs, and verify compliance with the Occupancy Agreement, the Code of Conduct, and these Rules and Regulations.

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2. Residence Life

2.1. Residents under the age of 19 are not permitted to possess or consume alcohol.

2.2. Residents are not permitted to possess or consume illegal drugs or substances.

2.3. Residents and guests are not permitted to possess alcohol in glass containers.

2.4. Residents are not permitted to store more than 12 units of alcohol, per occupant, in their room(s). A unit is defined as 30 ml (one ounce) of liquor, 120 ml (4 ounces) of wine, or 360 ml (12 ounces) of beer.

2.5. Residents are not permitted to consume alcohol in public spaces or common areas within On-Campus Housing without the proper authorization and permit.

2.6. Residents are not permitted to consume alcohol in a dangerous and/or excessive manner (e.g. drinking games, funneling, etc.).

2.7. Residents are not to smoke in, or within 5m of, the residences or buildings.

2.8. Residents are not permitted to have open flame (e.g. candles, etc.) in the residences or buildings.

2.9. Residents are not permitted to burn incense, etc. in the residences or buildings.

2.10. Residents are financially responsible, and will be appropriately charged, for the removal, disposal, or damage to, either intentionally or unintentionally, any property other than their own.

2.11. Residents are not permitted to tamper with, and/or remove, any fire safety equipment (e.g. fire hoses, extinguishers, detectors, etc.). Tampering with, or failing to maintain (including failing to report non-functioning), fire safety equipment is a violation of the Criminal Code of Canada.

2.12. Residents are not permitted to have more than 12 people in a regular single and/or double bedroom, or more than 20 people in a dormitory suite or apartment.

2.13. Residents must dispose of all garbage in the appropriate manner. Nothing is to be thrown out the windows, or swept or thrown into the hallways, common areas, stairwells, sidewalks, fire escape routes, or grounds. Residents are strongly encouraged to use the recycling containers located in all the common areas.

2.14. Residents will not physically, psychologically, or verbally intimidate, or harass anyone. Harassment is behaviour, or statements, that are deemed by the Director of Housing, Food and Conference Services or delegate, to be dangerous, demeaning, dehumanizing, abusive, or disrespectful.

2.15. Residents must abide by the posted Quiet Hours and, at all other times, be reasonably quiet. The Director of Housing, Food and Conference Services defines “reasonably quiet” as a volume of sound that does interfere with other residents’ right to peaceful enjoyment and ability to study.

2.16. Residents must not permit the residences to be occupied by any person not registered with Housing, Food and Conference Services. Non-residents for whom there is no host will be considered to be trespassing and required to leave the property. Guests are permitted to stay overnight, on occasion, for no more than 3 consecutive days, with the prior approval (24 hours notice) of the roommate(s) and Proctor.

2.17. Male guests in the female dorm must be accompanied by their host at all time.

2.18. Residents and guests are not permitted to use washrooms designated for the opposite sex.

2.19. Residents, who are placed on academic warning or academic probation (including the use of the “Forgiveness Clause”), will be required to, as a condition of continued residency in On-Campus Housing, attend academic programming as deemed appropriate by the Manager of the Residence Life Office.

2.20. Residents are required to pay the Residence Society Fee.

2.21. Residents have the right to appeal, in accordance with the Residence Life Appeals Policy, any penalties imposed by the Residence Life Office.

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3. Safety and Security

3.1. Residents are responsible for the cost of replacing any key(s) and/or cards, and the associated locks, if the keys/cards are lost, or otherwise not returned to Housing, Food and Conference Services.

3.2. Residents are not permitted to, under any circumstances, give keys or access cards to another person.

3.3. Residents are not permitted to prop open exterior, hallway, or apartment doors, or tamper with the door locks.

3.4. Residents are required to keep the bedroom/apartment doors and windows locked when not present. All personal property placed, or stored, anywhere in the residence is at the sole risk of the resident.

3.5. Residents are required to ensure that all hallways, common areas, stairwells, sidewalks, fire escape routes, and grounds are kept clear of obstruction and for the sole purpose of entry and exit to and from the residences.

3.6. Residents are only permitted to cook; using CSA approved cooking appliances only, in areas that have been designated as kitchens. Residents must use CSA approved deep fat fryers.

3.7. Residents are not permitted to store propane tanks anywhere on campus.

3.8. Residents are not permitted to keep weapons (e.g. air rifles, air guns, sling shots, knives, etc.) in any residence or building.

3.9. Residents are not permitted to keep pets (e.g. reptiles, amphibians, fish, etc.) in any residence or building.

3.10. Residents are required to immediately report any disease, illness, or infection that could become a public health concern to the appropriate Housing, Food and Conference Services staff.

3.11. Residents agree to indemnify and hold harmless the University for any damages, loss of personal property, or injuries that arise through their negligence or the negligence of their guests.

3.12. Residents have the right to appeal, in accordance with the Housing, Food and Conference Services Appeals Policy, any financial charges posted to their account.

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4. Food Services

4.1. Residents are not permitted to transfer their meal cards to another person.

4.2. Residents must not tamper with or alter their meal card.

4.3. Residents are not permitted to enter the Main Dining Hall without a valid meal card unless they pay cash for their meal.

4.4. Guests are permitted in the Main Dining Hall if they pay cash for their meal.

4.5. Residents are not permitted to remove any food, other than one piece of fruit or one ice cream cone, from the Main Dining Hall.

4.6. Residents can upgrade the meal plan at any time (e.g. increase from 10 to 14 meals per week). Meal plans cannot be downgraded (e.g. decrease from 14 to 10 meals per week) after registration is complete.

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