Processing and Institutional Signature on Grants/Contracts

Under the Office of the Vice-President (Research), Research Grant and Contract Services provides information/advice, processing and institutional sign-off on grants and contracts.

Research Grant and Contract Services (RGCS)

Research Grant and Contract Services (RGCS) supports the efforts of the research community at Memorial University to secure external funding for research and the training of graduate students in compliance with the scholarly, ethical and administrative standards of research sponsors (e.g. the Tri-Council).

RGCS is responsible for facilitating grant applications to external funding agencies; reviewing and negotiating the terms and conditions of research contracts and agreements; institutional sign-off on research applications, contracts and agreements; administering and organizing the adjudication of Memorial's internal grants competitions; ensuring that all accountability and regulatory requirements of the Tri-Council (CIHR, NSERC, SSHRC) and other federal, provincial and local funding agencies and sponsors are met; and providing accurate and timely information about research funding opportunities.

In addition, RGCS houses Major Research Partnerships, which provides post award administration and oversight for all ACOA-AIF funded research and development partnerships ongoing on the St. John's campus. This currently includes 12 major projects with a cumulative value of approximately $40M+.

RGCS Pre-Award Administrative Services

  • General inquiries
  • Institutional review
    • Complete an application component check to ensure all required pieces are included
    • Confirm applicant eligibility requirements
    • Ensure application meets agency guidelines
    • Review budget to ensure that it meets MUN and Agency limits/policies
    • Ensure that faculty approvals for applicant and co-applicants are in place
    • Ensure confirmation of commitments are in place, if applicable
    • Confirm appropriate application of the Indirect Costs policy
    • And to generally review enough of the application to know what the project is about; what are the roles of the individuals involved; how it ties to other existing or pending projects of the participants; and if it ties, how and what is the impact of that.
  • Institutional signature for applications, and research funding related contracts and agreements for all funding agencies except CFI and CRC (see CREAIT, CRC and CFI Services for more information)
    • Research funding applications: institutional reviews to ensure that applications adhere to both university and agency policies; submission where applicable.
    • Contracts/agreements: review and negotiate terms of research contracts and agreements.
  • Facilitation of the establishment of research accounts through Financial and Administrative Services; fund transfers; tracking clearances/ethics reviews where applicable (Animal Care, Ethics, etc.).
  • Administration of internally-funded grant programs.
  • Liaison with Tri-Agency (CIHR, NSERC, SSHRC) and other research funding organizations and agencies; related accountability and regulatory requirements.
  • Communicating funding opportunities/deadlines; agency guidelines.

RGCS Post-Award Administrative Services

Post-award activities are generally the responsibility of the academic unit. RGCS does provide post-award services for ACOA-AIF and PRNL funded R&D projects on the St. John's campus via its MRP division (see below). RGCS also reports on research activities; this is largely a management function at present.

Contact: Michelle Butt, Internal Grants, 8368

Contact: Tasha Harrold, External Grants, 4745

Major Research Partnerships

Major Research Partnerships (MRP) is a division within RGCS responsible for the overall financial and administrative management of Memorial's major research collaborations funded by the Atlantic Innovation Fund (AIF) or Petroleum Research Newfoundland & Labrador (PRNL) and for assisting in the development of new industrial research collaborations funded via these programs. MRP’s management responsibilities encompass a range of pre-award, post-award and project completion activities of Atlantic Innovation Fund projects.

MRP Pre-Award Activities

  • Provide advice and assistance to researchers in preparing Letters of Intent (LOI) and final proposals and ensure agency and institution guidelines are met.
  • In the application process, MRP would assist with:
    • budget development,
    • identifying eligible matching research funding opportunities,
    • liaison with industry and agency participants,
    • liaison on IP and commercialisation considerations.
    • Liaise with RGCS pre-award services on final application submission, contract execution and account opening.

MRP Post-Award Activities

  • Develop, review and negotiate contractual agreements with project partners including liaison with the innovation group and RGCS on partnership agreements and obtaining mandatory institutional signatures.
  • Oversee project activities and negotiate any material changes to contractual terms and conditions. Responsibilities would include review and approval of project budgets and work plans in accordance with agency and institutional guidelines.
  • Authorize expenses and manage the expense claim process.
  • Facilitate the hiring of project staff through engagement with Human Resources, commencing with the hiring of a project manager to assist the PI with day-to-day project administration and guide the scheduling of project activities.
  • Provide institutional signature on MRP processed financial claims.
  • Other related activities.

MRP Project Completion Activities

MRP works with the PI to ensure the project is completed on budget and all reporting requirements are met and communicated to the project sponsors. MRP facilitates the transfer of technology through engagement with the innovation group on the protection and commercialisation of IP, negotiations with project partners and/or the assessment of commercialisation pathways.

CREAIT, CRC and CFI Services (CCCS)

CCCS oversees all aspects of the Canada Research Chairs program, the Canada Foundation for Innovation and Memorial's CREAIT network. 

CCCS maximizes the impact of Memorial's institutional investments in research through the CREAIT Network, ten interconnected satellites of multi-user equipment across the St. John's campus. CREAIT currently maintains approximately $40M worth of major research instruments being used by hundreds of graduate students on a weekly basis.

Contact: Pamela White, Institutional Research Programs, 2598

Duties of the CREAIT Network include:

  • Training faculty and students in the use of core research equipment
  • Assisting faculty with major equipment acquisitions
  • Maintaining and operating major research equipment and facilities
  • Promoting the development of new research partnerships with private sector users by:
    • providing access to core research equipment on a cost-recovery basis, and
    • facilitating collaboration with faculty and researchers at MUN

Contact: Dr. Brent Myron operations manager, 6798.

Institutional Nominations, Awards and Prizes for Research Excellence

These awards also administered through the Office of the Vice-President (Research), with institutional signature provided by the VP Research. Included in these are the: John Lewis Paton Distinguished Univeristy Professorship,Marilyn Harvey Award to Recognize the Importance of Research Ethics, Terra Nova Young Innovators Award, President’s Award for Outstanding Research, and University Research Professor.

[The Faculty of Science values the contribution of faculty, staff and students, and actively contributes to the nomination process for institutional awards.] View a list of external research prize and award competitions.

Contact: Ellen Steinhauer, Co-ordinator of Institutional Nominations and Awards (IIC-2006A); 2651.