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Constitution and By-laws of the Faculty Council of the Faculty of Science
- Function of the Council
1.1 The function of the Council of the Faculty of Science is to approve, for recommendation to the Senate, all regulations, courses and programmes of study of the Faculty of Science and to discuss and make recommendations on any other matter affecting the academic life and development of the Faculty of Science.
- Membership of the Council
2.1 Voting membership in the Council shall be accorded to:
(a) the President, the Vice-President (Academic), the Dean of Graduate Studies, the Senior Academic Advisor, Faculty of Science, the Librarian and the Registrar, or their delegates,
(b) the Directors or their delegates of such University research institutes as may be annually invited by the Council,
(c) all persons holding academic appointments in the Faculty of Science,
(d) all persons teaching at least one semester course, or directly supervising a graduate student, in the Faculty of Science,
(e) elected student delegates amounting to one-fifth of the total number of faculty members of the Faculty of Science, and
(f) others whom the Council may decide to admit.
3.1 Regular meetings of the Council shall take place once each month, as stated in the By-laws.
3.2 Special meetings of the Council may be called by the Dean of Science or upon the petition of at least 15 members of the Council.
3.3 The quorum shall be as defined in the By-laws.
3.4 Joint meetings of the Council may be held with any of the Councils of other Faculties or Divisions in the University when deemed desirable by the officers of this Council in consultation with the officers of the other Councils.
4.1 Officers of the Council shall consist of the Dean of Science as Chairman, an elected Vice- Chairman, an elected Secretary and an elected Assistant Secretary. Elections shall take place annually at the first regular meeting of the Fall Semester with the exception of the Undergraduate Studies Committee. This Committee will be elected at the last regular meeting of the previous year.
5.1 By-laws may be drawn up and amended by a two-thirds majority of those present and voting at a meeting of the Council, providing that the proposed by-law or amendment has been submitted in writing and circulated to all members of the Council not less than fourteen days prior to the meeting.
- Committees of the Council
6.1 The Council shall have the power to establish Standing and Ad hoc Committees and to delegate to those Committees such of its functions the Council deems appropriate. The membership and Chairmen of Ad hoc Committees shall be elected by the Council for a period the Council deems appropriate.
6.2 The Terms of Reference and Composition of Standing Committees of the Council shall be set forth in the By-laws.
- Changes in the Constitution
7.1 Notice of motion must be circulated to all members of the Council not less than fourteen days in advance of any meeting called to consider alterations in the Constitution of the Faculty Council of the Faculty of Science. Such notice must enunciate the proposed motion or motions and give the time, date and location of the meeting which will consider the said motion or motions. Adoption of the motion will require a two-thirds majority of those present and voting at the meeting. Changes in the Constitution require approval by the Senate and by the Board of Regents before they take effect.
1.1 The Council may invite to its membership, upon the recommendation of the Nominating Committee, one or more voting delegates from each of the following Faculties, Schools or Divisions: Academic Advising, Arts, Business Administration, Continuing Education, Education, Engineering and Applied Science, Library Services, Medicine, Music, Nursing, and Physical Education.
1.2 Inasmuch as the Department of Geography offers a programme in Physical Geography leading to a B.Sc., the members of that Department who are Physical Geographers will be full voting members of the Faculty Council. For the purpose of committee membership, this group will be considered a Department.
1.3 Inasmuch as the Department of Economics offers a programme in Economics leading to a B.Sc., the members of that Department will be full voting members of the Faculty Council, and, as such, will be entitled to representation on the Standing Committees of this Council.
1.4 The number of student delegate seats shall be determined once each academic year by the Chairman of the Council. These seats shall be apportioned between undergraduate and graduate students according to the ratio of declared undergraduate majors to graduate students in the Science Departments as determined by the Registrar, with the provision that there shall be at least one undergraduate student representative from each Department. The Chairman shall transmit these findings to the President of the Council of the Students' Union and to the President of the Graduate Students' Union.
1.5 The tenure of office for a student delegate shall be one year. A student elector must be either a declared undergraduate major in the Science Department in which he/she will vote or a graduate student in one of the Science Departments. A student delegate shall be either a declared under-graduate major in the Science Department which he/she represents or a graduate student in one of the Science Departments. A student who has a joint major is permitted to vote or stand for election in only one constituency. The time of election shall be determined by the Council of the Students' Union in the case of undergraduate students, and by the Graduate Students` Union in the case of graduate students. The Students' Unions shall also have the responsibility for executing elections for their constituencies.
1.6 For those Standing Committees where the term of elected membership exceeds one year with a fixed proportion of the membership retiring each year, the order of retirement in the first instance shall be decided by lot. Thereafter, retirement shall be in order of the date of election. In the event of a vacancy through other causes, the member elected as a replacement shall serve only for the unexpired portion of the given term. All members are eligible for re-election at the end of their first term of office. No elected member shall serve for more than two consecutive terms on any single Standing Committee. Members leaving office as a result of having resigned or as a result of having completed two consecutive elected terms shall be eligible for the same office following a lapse of one year.
2.1 The Council will meet regularly each month throughout the Fall and Winter Semesters at such times and places as the Council may, from time to time, determine. Such regular meetings may be extended through the Spring Semester, should the Council so decide.
2.2 The Chairman is responsible for the preparation and circulation of the Agenda for meetings.
2.3 Except with special leave of the Council, all documents and motions for discussion at a regular meeting shall be circulated to members at least five days prior to the meeting.
2.4 The meetings of the Council shall be closed to all non-members of the Council except those with the approval of the Chairman of the Council.
2.5 A quorum shall be ten per cent of the sum of the number of all persons holding academic appointments in the Faculty at the St. John's campus (except those on leave) plus the number of students whose election to Faculty Council has been reported to Council by the Council of the Students' Union and the Graduate Students' Union.
- Intra-University Liaison
3.1 In the event that other Councils invite representatives from the Faculty of Science to attend their meetings, delegates shall be elected annually by the Council upon the recommendation of the Nominating Council.
3.2 All Committees of the Council shall have the power to form ad hoc sub-committees for liaison with the appropriate committee or sub-committees representing other Faculties or Divisions in the University. The Council shall be informed of such arrangements.
- Standing Committees of Council
4.1 Nominations to Standing Committees of the Council shall be presented to the first regular Council meeting in the Fall Semester. Additional nominations may be made from the floor with the consent of the nominees.
4.2 The Dean of Science, or his delegate, shall be an ex officio member of all committees.
4.3 Committees of the Council shall not designate deputies for members, either faculty or students, except with the approval of the Council.
- Nominating Committee
5.1 There shall be a standing Nominating Committee which shall nominate individuals for Standing and Ad hoc Committees of the Council, elected officers of the Council, delegates to other Faculty Councils, and such other panels or committees as may be requested from time to time. The Committee shall, upon direction from the Council, occasionally review the composition of committees of the Council and shall undertake such other duties as are assigned by the Council.
5.2 The Committee shall consist of one faculty member from each academic Department, one undergraduate student and one graduate student. One of the elected faculty members who has served at least one year as a member shall be Chairman and shall be nominated by the Committee from among its membership.
5.3 Members of the Nominating Committee shall be elected by the Council for a normal term of two years at the last regular meeting of the Council during the Winter Semester. One-half of the membership shall retire each year.
- Undergraduate Studies Committee
6.1 There shall be a Standing Undergraduate Studies Committee which shall recommend to the Council for approval the addition, modification, or deletion of courses, programmes, departmental regulations and faculty regulations. The Committee shall undertake such functions as are assigned to it by the Council through University regulations. Within the policies established by the Council, the Committee shall function jointly with the Registrar as the principal executive, advisory and appellate body. The Committee shall be responsible for developing adequate liaison with the Undergraduate Studies Committee of the other Councils and the Senate.
6.2 The Undergraduate Studies Committee shall consist of the Dean of Science or his delegate, the Senior Academic Advisor, Faculty of Science, or his delegate, one faculty member from each academic Department, the Registrar or his delegate, two undergraduate students and one graduate student.
6.3 Members of the Committee shall be elected by the Council for a normal term of three years with one-third being elected each year. The Committee shall nominate its Chairman from among its membership.
- Graduate Studies Committee
7.1 There shall be a Standing Graduate Studies Committee which shall advise on policy and other relevant matters pertaining to Graduate Studies.
7.2 The Graduate Studies Committee shall consist of the Dean or delegate, one member from each Department with an academic graduate program in the Faculty of Science, one representative of each interdisciplinary program in the Faculty of Science, and three graduate students. The Committee shall select its Chair from among its members.
- Library Committee
8.1 There shall be a standing Library Committee which shall act in an advisory and consultative capacity to the Council on all matters concerning library facilities insofar as they affect the Faculty. The Committee shall be responsible for developing adequate liaison with the officers of the University Library and with the Senate Advisory Committee on the library.
8.2 The Library Committee shall consist of the Dean of Science or his delegate, the Science Librarian or his delegate, one faculty member from each academic Department, one undergraduate Student and one graduate Student. The Committee shall nominate its Chairman from among its membership.
8.3 Members of the Committee shall be elected by the Council for a normal term of three years. One-third of the members shall retire each year.