Any University event has associated risks and safety issues. It is the responsibility of the organizer to recognize those risks and should something go wrong, be prepared to deal with it.
The following guidelines may help you safely plan your event and make it a success.
- Create an event outline: Through careful planning you can anticipate many problems or risks
- Visit the Site: Look for the emergency exits, make sure they are adequete, is this site safe?
- Get University Approval: If your organization is not recognized by the University, your event will not be covered by the University's insurance policy
- Ensure First Aid/CPR: It is important to have people with the ability to assist in an emergency situation
- Liquor: Serving alcohol at your event heightens the risks associated with it. Make sure you are aware of the University's Alcohol Policy as well as the law and regulations regarding alcohol in the area.
- Have Security: Let Campus Patrol know about the event if it is on-campus, make sure that there are adequete security at the event.
- Leaders/Supervisors: Make sure that there is enough supervision.
- Renting Equipment: If you are required to sign anything, make sure you understand it. If not contact Enterprise Risk Management or Legal Services and for their advice. The University will not be reponsible for lost or damaged rental equipment.
- Certificates of Insurance: If you are holding the event off-campus request a certificate of insurance from the service provider.
- Transportation: Hire buses and drivers, if students use their own vehicles the University does not cover them.
- Health and Safety: If this is a group event, know medical and contact information. Make sure that a master copy of this information exists at the University.
- Communication: If the event is held off-campus ensure that someone can contact the group if necessary.