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Graduate Steps to Register

To ensure that your registration runs smoothly, and more importantly, in order for you to be actively engaged in your academic pursuits when lectures begin, we advise you to read carefully and follow the suggestions and registration instructions outlined below.


A good strategy for getting access to the best selection of courses is to register at your assigned registration time and to pay careful attention to your initial registration. It is your responsibility to ensure the suitability and accuracy of your registration, these steps will help you.

1. Before You Begin

Once you receive your confirmation of eligibilty to register through your @mun.ca e-mail account, you can begin preparing for the registration process.

A. Personal Identification Number (PIN)


You have been assigned a special personal identification number. You will use this number along with your student number as a security device to ensure confidentiality and to prevent unauthorized registration activity; it also allows access to your academic and financial records via Memorial Self-Service.
If you have registered in any of the last three semesters, your PIN will remain as you have created it. However, if you have not previously registered using the web, your initial PIN will be your birth year and day. For example, a student born on the 16th day of any month in 1975 will have an initial PIN of 197516. After you have entered your initial PIN, you will be asked to change your PIN to one of your choice. This new PIN will replace your original birth year and birth day PIN and therefore cannot be the same number. Every time you access the registration system from then on the new PIN must be used. You will be the only one who knows your PIN; therefore, do not forget the number you create.
Your PIN protects you from unauthorized access to your academic record. Therefore, you are strongly advised not to divulge your student number and PIN. If you give any person your PIN, you are taking responsibility for any changes made. If you have reason to believe that an unauthorized person has your PIN, or if you have forgotten your number, contact the Office of the Registrar

B. Updating Your Address

The Office of the Registrar uses @mun.ca e-mail accounts as a tool to communicate with students. If you have not already set up your @mun.ca account, you should do so at my.mun.ca.

However, it is still important that you update the permanent (PR) address you have provided to us through Memiorial Self-Service.

As well, you should update your local address, which is used primarily to contact you during the semester should the need arise. Likewise, if you register in distance education courses you should ensure that you have provided a distance education (DE) address. Distance Education, Learning and Teaching Support (DELTS) uses the DE address-type on Memorial Self-Service as the address of first reference when mailing your information and materials. If a DE address-type is not specified, DELTS will use your permanent address type.


Changes should be made using Memorial Self-Service (Personal Information menu).

2. Selecting Courses

All students should contact their supervisor, graduate officer or department head for assistance in finalizing their course program.

A. Course Offerings

A searchable list of course offerings is available online by either the Course Offerings page or through Memorial Self-Service. Both contain all graduate courses offered for the upcoming and past semesters. You can retrieve course information in the University Calendar.

The Building Abbreviations and Campus Maps may be helpful as you make your course selections.

When selecting courses, you should be aware of the class schedule terms, which appear as column headings in the class schedules and which are defined below:

COURSE

Under this heading appears the course subject, course number and course title. The course subject is a three- or four- character abbreviation of the subject area.

SEC

Each section or offering of a course has a three-digit section number associated with it.

CRN (Course Reference Number)

Under this heading, each course will be identified by a five-digit course reference number that must be used when registering by Memorial Self-Service. This number has no inherent significance and may change for each course from semester to semester.

SLOT(S)
Most course sections have been assigned a specific time slot in which the class will meet. These are indicated on the class schedule as well as on the timetables.

Time slot 99 refers to a time slot different from normal. Course sections assigned this time slot are either offered through distance education or will meet at times determined by the academic unit. You should contact the academic unit for details before attempting to schedule any other course, since these classes often meet at irregular times and may pose scheduling problems.

The registration system will warn you if you have registered or wait-listed for a course that will cause a timetable clash. However, neither the system nor the academic unit can correct or prevent the clash, and the academic unit may not be able to help you. Therefore, planning a conflict-free schedule is a critical step in your registration procedure. Please check and re-check your course selections before attempting to register.

DAYS, BEG TIME, END TIME

The days of the week are abbreviated as:
M - Monday
T - Tuesday
W - Wednesday
R - Thursday
F - Friday
S - Saturday
U - Sunday

BEG TIME refers to the starting time of the course section following the 24-hour clock;
END TIME refers to the time the section finishes meeting.

ROOM

This refers to the building and room where the course section will meet. If you are unfamiliar with any of Memorial's building abbreviations, check out our list of codes.

SCHD TYPE
This column refers to the activity associated with the course section and will be one of the following:

LEC - Lecture
LAB - Laboratory
INT - Internship
WRK - Work Term
IND - Independent Study Course
SEM - Seminar
WWW - World Wide Web
STD - Studio
L&L - Both Lecture and Laboratory
D/E - Distance Education
SAL - Software Application Lab
HES - Honours Essay
CEX - Comprehensive Exam
ENS - Ensemble
CLI - Clinical
DST - Dissertation
C&L - Both Clinical and Laboratory
PSI - Personalized System of Instruction

Distance Education Course Information Letters and notification of term tests and final exam dates, times and locations are available through the Distance Education menu in Memorial Self-Service. This information is not mailed to students. Students are advised to visit the Distance Education section of Memorial Self-Service immediately upon registration for essential course information, and periodically throughout the semester for information on exams.

Memorial has a learning management system, Desire2Learn, for all distance students and on-campus students who have registered for a course that will feature a web-based component. Increasingly, courses delivered on campus will supplement face-to-face teaching with web-based tools to share course notes, have discussion forums, etc. To access your course, visit the DELTS website, and click on the "Log On To Your Web Course" link. If you need help on campus to set up your account, you can visit the Commons in the QEll Library.If you need help off campus to set up your account, you can contact DELTS Technical Support at 1 866 435 1396 (toll free).

ASSOC LAB/LEC SECT

Course sections with schedule type, L&L - both lecture and laboratory, will have the laboratory and lecture combined. For example, Physics 1051, section 001 lists meeting times of 1300-1350 on M, T, and R and 0900-1100 on M where the two-hour time block refers to the laboratory.
However, some courses have associated laboratory sections which are listed separately. For example, Mathematics 2000 has two laboratory sections associated with it. For such courses you must register for the laboratory as well as the lecture section and you must do both during the same registration session. Otherwise you will be automatically dropped from the course.
Students at Grenfell Campus who wish to register in several laboratory courses and who have conflicting laboratories should consult with the Office of the Registrar at Grenfell Campus for assistance.

ACCS
This heading indicates whether the course is available for registration using Memorial Self-Service and how requests to drop and add the course will be accommodated. There are two columns under this heading; the first refers to the time period before the deactivation of wait lists; the second refers to the period after wait list are deactivated. The following table shows the possible values:

CODE MEANING
Y Adding and dropping permitted using Memorial Self-Service
A Adding permitted but not dropping using Memorial Self-Service
D Dropping permitted but not adding using Memorial Self-Service
N Neither adding nor dropping permitted using Memorial Self-Service. All registration is through course change form

 

 

 

 

 

 

 

 

 

If a course has an associated "D" or "N" entry then the academic unit concerned has direct control over adding the course. If you wish to register in such a course you must obtain the written permission of the head of the appropriate academic unit and of the instructor on a course change form. This form is available at the Office of the Registrar as a PDF, Course Change Form. Once completed, it must be validated by the Office of the Registrar.
To avoid lineups and unnecessary paperwork, please use Memorial Self-Service whenever possible to add or drop courses.

WAIT LIST

This heading indicates whether you can wait-list a course section if the enrolment limit has been reached or if the course section is reserved. A "Y" under this heading indicates a wait list is available. "N" means no wait list is available. If a course is reserved and if reserves are to be lifted, a reserve wait list and a general wait list are maintained. Memorial Self-Service will inform you of your position on both wait lists when you try to add such courses before reserves are lifted. The following scenario illustrates how the wait list feature works:

You are a Biology major, trying to register for Chemistry 2440. Memorial Self-Service gives your reserve wait list position as number one and your general wait list position as number ten. Before reserves are lifted, you will become registered if one Biology major drops the course. After reserves are lifted, ten students must drop the course before you will become registered.

Up until you become registered in your maximum course load the registration system will permit you to be registered and wait-listed in a maximum of 21 credit hours. If you become registered in one course section, other wait-listed sections of that course will be dropped. Also, your wait lists will become inactive once you become registered in the maximum number of credit hours required by your program.
Some academic units have placed limits on the lengths of wait lists. Therefore, if a wait list for a particular course section is full, you will not be permitted to wait list for the course.

PRE CHK

A "Y" value under this heading indicates that the academic unit has requested that all prerequisites and/or co-requisites listed in the University Calendar be enforced.

A prerequisite course is a required course that must be completed before you begin classes in another course. For example, in order to register in Biology 1002, you are required to have first completed Biology 1001.
A co-requisite course is a required course that may be taken at the same time as another course. For example, the co-requisite for Nursing 1003 is Nursing 1004; therefore you must register for Nursing 1004 before you will be able to register for Nursing 1003 Similarly, if you drop Nursing 1004, Nursing 1003 will be automatically dropped from your schedule at the end of the registration session.

If you wish to register in a course for which a prerequisite or co-requisite exists, and you do not meet the requirement, you may wish to contact the appropriate department head to request a waiver. You should do this before your assigned time of registration. Please note that any such waiver is valid only for one semester.

RESV LFTD

Information under this heading relates specifically to course sections where priority in registration has been established by academic units. A "Y" value under this heading indicates that reserved seating for the course section will be lifted after the close of the registration system. For further information, refer to the Wait List and Reserved Seating sections of these procedures.

ATTR

This column may contain one or more of the following entries:

CODE MEANING
L limited enrolment; students must confirm their registration either by attending at least one of the first three hours of lectures and the first meeting of any laboratory section for the course, or by notifying the department in writing within the first five working days of the semester. Students who do not confirm their registration may be dropped from the course automatically.
R research/writing requirement of the Bachelor of Arts degree. Check with Unviersity Calendar for offerings.
Please refer to the course attribute column in the course offerings to check for changes to this list. Upon completion of the research/writing requirement you need not complete any other courses with this attribute (unless they are required to satisfy your major or minor) and indeed you should not, in order to maximize accessibility for other students.
Q the quantitative reasoning and analysis requirement of the Grenfell Campus bachelors of arts, business administration, resource management and science degrees.
For a full explanation of the Grenfell Campus core requirements, including information about the breadth of knowledge requirement, visit the Core Curriculum page.
W writing; the literacy requirement of the Grenfell Campus bachelors of arts, business administration, resource management and science degrees.
For a full explanation of the Grenfell Campus core requirements, including information about the breadth of knowledge requirement, visit the Core Curriculum page.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

INSTRUCTOR

This heading refers to the instructor(s) assigned to teaching the course section, as of the time of publication. Check the course offerings at this site for the most up-to-date information or with individual academic units if instructors are not listed.

CRED HR

This column lists the credit hours associated with the course; for most courses this value will be 3 but some courses, such as Music 1118, have a credit hour value of 1.

BILL HR

This column indicates the hours assigned to a course for the purpose of tuition calculation. For most courses, the billing hour value will be the same as the credit hour value. However, there are exceptions, such as Math 102F which has a credit hour value of 0 and a billing hour value of 3. In cases where courses have been assigned a flat fee, such as co-operative work terms, N/A will appear in this column.

ADDITIONAL COURSE INFORMATION

AVAILABILITY

Some course sections will be available only to students in particular professional terms or with a particular classification. For example, ENGR 4723 section 001 has indicated
AVAILABLE TO: E4.
This means that this course section is available only to students in Engineering Academic Term 4. Check for Classification Codes (including Professional Term codes).

CROSS LIST

When two or more courses offered by different departments are equivalent, they are referred to as being cross-listed. Cross-listed courses are identified in the course offerings and in the university Calendar in departmental course description sections.
If you attempt to register for a course section that is cross-listed and the section is full, check the cross-listed course to see if space is available in that section. Cross-listed courses are taught in the same time slot and in the same room, by the same instructor.

RESERVED SEATING

Priority in registration in many courses will be given to students who meet specified programs of study, such as admission to a degree (including diploma and certificate) program, major and minor/concentration. This will be indicated on a line below the course listing. For example under COMP 2650 you may see:
RESERVED FOR: MAJOR BDIE BIOC BIOL etc.
This means that students who have declared majors in dietetics, or biochemistry, or biology, etc., will be given priority in registering for this course.

If you see
MAJOR: ANTH
MINOR: ENGL
the course will be reserved for students who have declared a major in anthropology and a minor in English.

If you see
DEGREE: BSH
MAJOR: PHYS
the course will be reserved for students pursuing a bachelor of science (honors) with a major in physics. Click here for possible reserve entries.

Please note that reserves may vary according to course section. You should check all sections of a course to determine if you are eligible to register for it. In addition, it may be that not all spaces have been reserved, which means that an attempt to register could be successful.

Listed below are additional codes that may apply:

B. Prerequisite/Co-requisite and Course Load Waivers


Prerequisite/Co-requisite Waiver - If you wish to register in a course for which a prerequisite or co-requisite exists, and you do not meet the requirement, you may wish to contact the appropriate academic unit head to request a waiver. You should do this before your assigned time of registration. Please note that any such waiver is valid only for one semester.
Enforced prerequisites and co-requisites will be checked at the time of your initial registration, and you will not be permitted to register for a course if you have not completed its prerequisites or registered for its co-requisites. However, if at the time of registration you have a course in progress which is a prerequisite for a desired next semester course, you will be allowed to register for that course. After grades become available for the semester, any courses for which the prerequisites were not successfully completed will be dropped from your next semester’s registration. This action will be indicated on your student schedule.
Outstanding grades of INC and ABS will satisfy prerequisites only until one week after classes begin. Therefore, if as of that date you have an outstanding grade from a course in the previous semester course which is a prerequisite to a current semester course, you will not be able to remain registered in the current semester course unless you are able to obtain a prerequisite waiver.

A Request for Waiver of Course Prerequisite or Co-requisite form is available at the Office of the Registrar in St. John's and at Grenfell Campus, or you can download the pdf file Prerequisite/Co-requsite Waiver Form.


Course Load Waiver - The normal course load in any semester is 15 credit hours, and in any session, 6 credit hours. Should you wish to register for more than the normal course load, and should your academic program not require you to register in more than the normal load, you must obtain the written permission of the Dean/Director of your faculty/school. This permission must be processed by the Office of the Registrar before the registration systems will permit you to register in more than the normal course load.

A Request for Course Load Waiver form is available at the Office of the Registrar in St. John's and at Grenfell Campus or you can download the pdf Course Load Waiver Form.

3. Register

Memorial University provides for student registration through Memorial Self-Service.

Follow the instructions in Registration by Memorial Self-Service.

The Registration Help Line is (709) 864 4445 and is available to answer your registration questions Monday to Friday, from 9 a.m. to 5 p.m. or you can e-mail reghelp@mun.ca for prompt assistance during these hours and next-day response if you e-mail after regular hours. Most features of Memorial Self-Service are available Sunday to Friday, 5 a.m. - 12 midnight Newfoundland time for most weeks of the year. The The dates of the registration period when students may access the system is found in Relevant Dates and in the University Diary.

If you do not have web access for a prolonged time during the registration period, and cannot ask a trusted family member or friend to register on your behalf, an alternative mail-in registration is available. This Alternate Registration Form is available here as a pdf file. It is your responsibility to ensure the form is received at the Office of the Registrar, Memorial University of Newfoundland, St. John's, NL, Canada, A1C 5S7, by your assigned registration date, but in no case later than the last day of registration found in the University Diary.

Waitlists and Reserved Lisiting

If you try to register for a course and you become enrolled in a wait-list, it indicates a course section's enrolment limit has been reached or the course section is reserved.
Please read the Waiting Lists and Reserved Seating page for more details.

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